Town of Rochester Town Board held the Workshop Meeting on September 21, 2022 at 6:42pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ

PRESENT:

Councilman Michael Coleman Councilwoman Erin Enouen
Councilman Adam Paddock Supervisor Michael Baden
Town Clerk Kathleen Gundberg

ABSENT:

Councilwoman Charlotte Smiseth Attorney Marylou Christiana

Call to Order – Pledge to the Flag – Roll Call

RESOLUTIONS:

ACCEPTANCE OF AGENDA:
Resolution # 374-2022:

A Motion was made by Councilman Coleman that the Town Board accepts the agenda, as prepared by the Town Supervisor with change: we are removing resolution C and adding public comment on items H,J,K.
Second: Councilwoman Enouen
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
SUPERVISOR ANNOUNCEMENTS:

Public Hearings – Thursday September 29 @ 6pm
1. Local Law O-2022, Chapter 140 Zoning Addendum, Kennels
2. Local Law P-2022, Chapter 140 Zoning Addendum, Transfer of Density Rights
3. Local Law Q-2022, Chapter 140 Zoning Addendum, Lot Development Standards
4. Local Law R-2022, Chapter 140 Zoning Addendum, Landscaping Standards
5. Local Law S-2022, Chapter 140 Zoning Addendum, Overlay Districts and establishment of Historic Preservation Overlay District
Heritage Day will be held on 10/1/2022 from 11-6pm on Main Street Accord

SEQRA Determination: Local Law 8-2022, EEO amendment for change of use

The Board agreed to table the SEQRA discussion to allow time for the Board to review the packet received and more documentation is reviewed. The plan is to discuss it at th workshop meeting.

SPECIAL MEETINGS:
Resolution # 375-2022:

A Motion was made by Supervisor Baden that the Town of Rochester Town Board sets Special Meetings to be held Thursday October 13, 2022, Tuesday October 18, 2022, and Wednesday October 26, 2022 at 6:00pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY for the purposes of review of the Tentative 2023 Budget and other business. The Town Clerk is requested to advertise legal notice of the meetings.
Second: Councilwoman Enouen

AMENDMENT OF RESOLUTION # 375-2022:

A Motion was made by Supervisor Baden that the Town of Rochester Town Board sets Special Meetings to be held Thursday October 13, 2022, Monday October 17, 2022, and Wednesday October 26, 2022 at 6:00 pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY for the purposes of review of the Tentative 2023 Budget and any other business. The Town Clerk is requested to advertise legal notice of the meetings.
Second: Councilman Paddock
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
STANDARD WORKDAY FOR RETIREMENT CREDITS:
Resolution # 376 -2022:

A Motion was made by Supervisor Baden that the Town of Rochester, hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees’ Retirement System based on the time keeping system or the record of activities maintained and submitted by these members to the clerk of this body:
Town Justice Standard Workday 6 hours/day
Second: Councilman Coleman
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
RETIREMENT CREDITS:
Resolution # 377 -2022:

A Motion was made by Councilwoman Enouen that;

WHEREAS, the New York State Comptroller is authorized by Sections 34 and 334 of the Retirement and Social Security Law to adopt rules and regulations for reporting the service and salary information for all employees of participating employers in the New York State and Local Employees’ Retirement System (“Retirement System”); and

WHEREAS, Town of Rochester is a participating employer in the Retirement System; and

WHEREAS, the New York State Comptroller has promulgated Regulation 315.4 which imposes certain reporting requirements for elected and appointed officials of participating employers, and requires the governing board of each participating employer to adopt a resolution establishing a standard work day for each elected or appointed official; and

WHEREAS, among the requirements for employers are a more detailed description of a Standard Work Day along with a Town Board resolution establishing and reporting such Standard Work Day, public posting of the Resolution, and submission of the Resolution to the New York State Retirement System; and

WHEREAS, pursuant to Regulation 315.4, in the event that elected or appointed officials do not participate in an employer’s time keeping system, they are required to keep a record of activities (ROA) for a three month period and submit it to the confidential secretary of the Town Supervisor within 180 days of taking office; and

WHEREAS, each of the elected or appointed officials listed in this resolution have kept records of their actual time (ROA) worked in their current position for the required ninety days or taken part in the Ulster County time keeping system; now, therefore,

BE IT RESOLVED, that the Town of Rochester Town Board hereby establishes the following as Standard Work Days for these elected and appointed officials who are not covered by a collective bargaining agreement, and will report the following days worked to the New York State and Local Employees’ Retirement System based on the established time keeping system or the record of activities (ROA) maintained and submitted to the Town Supervisor Confidential Secretary:

Town Justice Renee Albaugh ROA 1/1/2022-3/31/2022 2.62 days per month

Second: Councilman Coleman
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
Discussion – possible resulting Resolutions

Website Update: Councilwoman Enouen presented an overview of the kick off meeting with revize.

PUBLIC COMMENT:

No comments made

MEDICAL INSURANCE, HEALTH REIMBURSEMENT ACCOUNT, FLXIBLE SPENDING ACCOUNT. VISION AND DENTAL INSURNAC CONTRACT:

The Board reviewed the health insurance packet.

AUTHORIZING THE SUPERVISOR TO SIGN CONTRACT – SMALL EMPLOYER BENEFIT PACKAGE:
Resolution # 378 -2022:

A Motion was made by Supervisor Baden upon recommendation of the Town Supervisor, the Town of Rochester Town Board accepts the Small Employer Benefits Package with enrollment of qualified Town employees/spouses/families in the MVP Liberty Silver 8 Health Plan, effective December 1, 2022 through November 30, 2023, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.

Premium Rates per month 5% monthly increase
Coverage Type Current Rate New Rate Increase
Single $857.95 $903.66 $45.71
Employee/Spouse $1715.90 $1807.32 $91.42
Employee/Child $1458.52 $1536.22 $77.70
Family $2445.16 $2575.43 $130.27
Second: Councilman Paddock
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent

AUTHORIZING THE SUEPRVISOR TO SIGN RENEWAL OF MVP SELECT CARE, INC. – HEALTH REIMBURSEMENT ACCOUNT:
Resolution # 379-2022:

A Motion was made by Supervisor Baden upon recommendation of the Town Supervisor, the Town of Rochester Town Board accepts the Small Employer Benefits Package with enrollment of qualified Town employees/spouses/families in the MVP Select Care, Inc. Health Reimbursement Account, effective December 1, 2022 through November 30, 2023, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.

Deductible – 80% paid by town (split 40% town – 20% employee – 40% town)
Monthly Fee $2.50 per participant per month
Individual $3900 per year
Double or Family $7800 per year
Second: Councilman Paddock
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent

AUTHORIZING THE SUPERVISOR TO ESTABLISH A FLEXIBLE SPENDING ACCOUNT HEALTH FSA:
Resolution # 380-2022:

A Motion was made by Councilwoman Enouen upon recommendation of the Town Supervisor, the Town of Rochester Town Board makes offer to employees the opportunity to enroll in the MVP Select Care, Inc. Flexible Spending Account Health FSA in an amount up to $2850 per year with a grace period of 2.5 months after the end of the plan year to utilize all funds, effective December 1, 2022 through November 30, 2023, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.
$100 increase from current amount allowable by IRS
Second: Councilman Coleman
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
AUTHORIZING THE SUPERVISOR TO SIGN CONTRACT- RENEWAL OF DENTAL INSURANCE:
Resolution # 381-2022:

A Motion was made by Councilman Coleman upon recommendation of the Town Supervisor, the Town of Rochester Town Board makes offer to employees the opportunity to enroll in the CDPHP Delta Dental of NY Traditional PPO option, effective December 1, 2022 through November 30, 2023, as presented Marshall and Sterling Group Benefits, with employee to pay 25% of the coverage and the Town of Rochester to pay 75% of coverage, and authorizes the Town Supervisor to sign the agreement.

Premium Rates per month 0% monthly increase
Coverage Type Current Rate New Rate Increase
Single $34.83 $34.83 $0
Employee/Spouse $73.76 $73.76 $0
Employee/Child $70.48 $70.48 $0
Family $112.24 $112.24 $0
Second: Councilwoman Enouen
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent

AUTHORIZING THE SUPERVISOR TO SIGN CONTRACT- VISION INSURANCE:
Resolution # 382- 2022:

A Motion was made by Councilman Coleman upon recommendation of the Town Supervisor, the Town of Rochester Town Board makes offer to employees the opportunity to enroll in the Empire blue view vision option 1 130.130, effective December 1, 2022 through November 30, 2023, as presented Marshall and Sterling Group Benefits, with employee to pay 25% of the coverage and the Town of Rochester to pay 75% of coverage, and authorizes the Town Supervisor to sign the agreement.
Councilwoman Enouen
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
ZONING LAW UPDATES REVIEW:

Town Board reviewed amendments to Chapter 140-17, Zoning, Parking, Loading, Access, and Traffic Standards and made changes from the task force proposal.

SCHEDULE PUBLIC HEARING LOCAL LAW T-2022:
Resolution # 383-2022:

A Motion was made by Councilwoman Enouen to set public hearing for Local Law T-2022, amending Chapter 140-17, Zoning, Parking, Loading, Access, and Traffic Standards to be held Thursday October 27, 2022 at 6:00pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY and requesting the Town Clerk circulate notice of hearing. The Town Clerk further requested to send referral for comment request to the Ulster County Planning Board and the Town of Rochester Planning Board.
Second: Councilman Coleman
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
Town Board reviewed amendments to Chapter 140-20, Zoning, General Commercial and Industrial Standards and made changes from the task force proposal.

SCHEDULE PUBLIC HEARING LOCAL LAW U-2022:
Resolution # 384-2022:
A Motion was made by Councilman Coleman to set public hearing for Local Law U-2022, amending Chapter 140-20, Zoning, General Commercial and Industrial Standards to be held Thursday October 27, 2022 immediately following the public hearing for local law T-2022 at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY and requesting the Town Clerk circulate notice of hearing. The Town Clerk further requested to send referral for comment request to the Ulster County Planning Board and the Town of Rochester Planning Board.
Second: Councilwoman Enouen
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
Town Board reviewed amendments to Chapter 140-21, Zoning, Signs and made minor changes from the task force proposal.
SCHEDULE PUBLIC HEARING LOCAL LAW V-2022:
Resolution # 385-2022:

A Motion was made by Councilwoman Enouen to set public hearing for Local Law V-2022, amending Chapter 140-21, Zoning, Signs to be held Thursday October 27, 2022 immediately following the public hearing for local law U-2022 at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY and requesting the Town Clerk circulate notice of hearing. The Town Clerk further requested to send referral for comment request to the Ulster County Planning Board and the Town of Rochester Planning Board.
Second: Councilman Coleman
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
Town Board reviewed amendments to Chapter 140-26, Zoning, Multifamily Residential Uses and made minor changes from the task force proposal.

SCHEDULE PUBLIC HEARING LOCAL LAW W-2022:
Resolution # 386-2022:
A Motion was made by Councilman Coleman to set public hearing for Local Law W-2022, amending Chapter 140-26, Zoning, Multifamily Residential Uses to be held Thursday October 27, 2022 immediately following the public hearing for local law V-2022 at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY and requesting the Town Clerk circulate notice of hearing. The Town Clerk further requested to send referral for comment request to the Ulster County Planning Board and the Town of Rochester Planning Board.
Second: Councilwoman Enouen
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
EXECUTIVE SESSION:

A Motion was made by Councilwoman Enouen that the Town of Rochester Town Board motions to enter into executive session at 9:39pm for the purposes of
Discussion of matters leading to the appointment, employment, or promotion of particular persons involving the justice court
Discussion of matters leading to the appointment, employment, or promotion of particular persons involving the highway department
Second: Councilman Coleman
Aye: 4 nay: 0 abstain: 0 motion carried
Smiseth-Absent
RECONVENE THE MEETING:

A Motion was made by Councilwoman Enouen to reconvene the meeting at 10:12pm with no action taken nor monies spent .
Second: Councilman Coleman

ADJOURNMENT:

A Motion was made by Councilwoman Enouen to adjourn the meeting at 10:12pm.
Second: Councilman Coleman

RESPECTFULLY SUBMITTED,

KATHLEEN A. GUNDBERG
TOWN CLERK