Town of Rochester Town Board
Regular Meeting
Aug. 1 2019 6:30pm
Town of Rochester Town Hall, 50 Scenic Dr, Accord, NY
As of 7-29-2019

I. Call to Order – Pledge to The Flag – Roll Call

II. Action on Minutes
Recommended resolution; accepting the minutes of the meetings listed, as amended by the Supervisor.
July 2, 2019 Regular Meeting
July 10, 2019 Special Meeting
July 12, 2019 Special Meeting
July 25, 2019 Audit/Workshop Meeting

III. Supervisor’s Report July 2019 – Filed with the Town Clerk

IV. Meeting Calendar
Aug 8 Environmental Conservation Commission Town Hall 6:30pm
Aug 12 Planning Board Regular Meeting Town Hall 7pm
Aug 13 Ulster County Legislature County Office Bldg., Kingston 7pm
Aug 15 Zoning Board of Appeals Town Hall 7pm
Aug 19 Historic Preservation Commission Town Hall 2pm
Aug 21 Youth Commission Harold Lipton Community Ctr 9:30am
Aug 26 Planning Board Workshop (if needed) Town Hall 6:30pm
Aug 29 Town Board Audit/Workshop Meeting Town Hall 6pm
Sept 5 Town Board Regular Meeting Town Hall 6:30pm

V. Attorney for the Town Update

VI. Supervisor’s Update/Correspondence Report
• Art Lapp Sr. Alligerville Bridge dedication
• Summer Youth Program/Senior Citizen Program
• THANK YOU Accord Fire District
• NY Rising – Community Center Construction, Alligerville Firehouse
• Pickleball Courts
• Community Park and Rail Trail Grant
• Community Composting
• Camp RavTov

VII. Dept. Updates/Liaison Reports

VIII. Chief Constable Report

IX. Board Member Time

X. Public Comment

XI. Discussion
A. Suggested Noise Ordinance – Amplified Sound

B. Cell Tower – Potential T-Mobile Decommissions

C. Town Park Sanitary Facility Quotes

D. IT Consultant questions

E. Town Hall HVAC project

F. NYMIR Insurance

XII. Resolutions
A. Setting Public Hearing Local Law 3 of 2019
Recommended resolution; Upon recommendation of the Assessor, pursuant to Municipal Home Rule, the Town Board hereby sets a date for the public hearing of Local Law 3 of 2019, a local law Modifying the Date to File a Senior Citizen Renewal Application under Real Property Tax Law 467, to be held 7:00pm Thursday Sept. 5, 2019 at the Town of Rochester Town Hall, 50 Scenic Road, Accord, NY 12404. The monthly Town Board meeting will commence at the conclusion of the public hearing. The Town Board further directs the Town Clerk to post and circulate legal notice and provide a copy of such Local Law to be made available in the Town Clerk office, Assessor office, and posted on the Town website.

B. Transfer Station Construction Bid
Recommended resolution;
Whereas, the Town Board of the Town of Rochester authorized the Supervisor to advertise seeking sealed bids for demolition of existing and construction of a storage building; and
Whereas, Specifications of bids were available at the Town Clerk Office and on www.townofrochester.ny.gov; and
Whereas, Bids are due on or before July 11, 2019 at 11:00am at the office of the Town of Rochester Clerk, PO Box 65 / 50 Scenic Road, Accord, New York 12404 where they were opened and read aloud; and
Whereas, The Town Board received a sole bid from Gentile Construction, 451 Old Nepperhan Ave, Yonkers, NY 10703 in the amount of $15,000 for the demolition of the existing building; and
Whereas, no bids were received for the building construction, installation of same, bathroom and plumbing, or electrical components of the bid; and
Whereas, the Town Board finds this bid to be excessive; and
Therefore, the Town Board rejects such bid and requests the Town Clerk provide notice to the vendor.

C. Authorizing the Supervisor to Prepay Invoices
Recommended resolution; TBD

D. 2019 Budget Modifications
Recommended resolution; The Town Board authorizes modification of the 2019 General Fund and Highway Fund budgets, as presented.

E. Intermunicipal Agreement with the Accord Fire District for Snowplowing
Recommended resolution; The Town Board authorizes the Supervisor to extend the Intermunicipal Agreement for snowplowing between the Accord Fire District and the Town of Rochester until June 1, 2020, as agreed to on February 13, 2019.

F. Request of Speed Study
Recommended resolution; The Town Board authorizes the Town Supervisor to request a speed study be undertaken by thy NYS DOT in the vicinity of the Rondout Valley School District, primarily Kyserike Road between Route 209 and Lucas Avenue and Old Kings Highway between Route 209 and the Town of Marbletown town line.

G. Request of Speed Study
Recommended resolution; The Town Board authorizes the Town Supervisor to request a speed study be undertaken by thy NYS DOT on Route 209 from the stoplight intersection of Route 209/Main Street to Route 209/Mettacahonts Road.

H. Authorizing Use of Town Highways
Recommended resolution; The Town Board authorizes the Town Supervisor to sign the proposed agreement authorizing the use of certain Town roadways for the charity bike ride event BRAKING AIDS® Ride to be held Saturday September 14, 2019 with the presentation of a Certificate of Liability Insurance certificate naming the Town of Rochester as an additional insured party.
Discussion; This event will involve approximately 125 riders and is not a race or timed event.

I. Appointment of Chairperson of the Historic Preservation Commission
Recommended resolution; the Town Board appoints Wilton Duckworth to serve as the Chairperson of the Historic Preservation Commission and directs the Town Clerk to notify him of his obligation of oath of office.

J. Accepting Donations
Recommended resolution; The Town Board accepts donations of ___________ and directs the Supervisor to deposit the funds in General Fund account, revenue line AA-4-2705.

XIII. Proposed Executive Session
Recommended Resolution; The Town Board motions to enter into Executive Session for the purposes of discussion concerning two employee matters and 1 litigation matter as follows. The attorney for the Town and the Highway Supt. are requested to attend, and the Town Clerk is requested to attend for item i.
i. matters leading to the employment, demotion, discipline, suspension, dismissal or removal of a particular employee
ii. matters leading to the employment, demotion, discipline, suspension, dismissal or removal of a particular employee
iii. matters concerning litigation

XIV. Adjournment