The September 16, 2020 Special Meeting was held at 6:30pm by livestream broadcast on YouTube at http://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
PRESENT:
Councilwoman Erin Enouen Councilwoman Bea Haugen-Depuy
Councilman Chris Hewitt Councilman Adam Paddock
Supervisor Michael Baden Town Clerk Kathleen Gundberg
Town Attorney Marylou Christiana
Call to Order – Pledge to the Flag – Roll Call
MOMENT OF SILENCE:
Supervisor Baden held a moment of silence for the Town of Shawangunk Town Supervisor’s wife who passed away after a long battle with cancer.
HERITAGE PARK GRANT:
Resolution # 196-2020:
A Motion was made by Councilman Hewitt that;
WHEREAS, the Town of Rochester Town Board is applying to the Hudson River Valley National Heritage Area for a grant under the Hudson River Valley National Heritage Area Grant Program for a project entitled Watershed & Ecological Farming Educational Park to be located in Kerhonkson, NY, Town of Rochester,
NOW, THEREFORE, be it resolved that the governing board of the Town of Rochester hereby does approve and endorse the application for a grant under the Hudson River Valley National Heritage Area Grant Program, for a project known as Watershed & Ecological Farming Educational Park and located within this community.
Second: Councilwoman Enouen
DISCUSSION:
Councilman Hewitt said this grant is a $ 5,000.00 match for a kiosk that Supervisor Baden found. We have a letter of support from the Superintendent of Highways to go with the grant.
Councilwoman Haugen-Depuy asked for clarification on the grant itself, what are we doing? Where did the money go that we authorized months ago? The diagram looks like we are damming the mill brook stream. What are the DEC regulations, classifications associated with this. Do we need permits to cut down trees around the stream?
Councilman Hewitt clarified that we are not restricting the stream, there is a log that has been there for approximately 50 years that is naturally damming the stream. The cost we approved unanimously was for the services of Andrew Faust of Bioregional Living LLC to begin background research on all of the species that exist on the property now and find sources for what we want to plant in the Agroforestry/Forest Garden plantings.
Walk and thoroughly assess the site to establish an idea of a good layout for trails that lead to significant or rare locations on the property. Begin to asses our needs for tree plantings, signage, sitting and observation areas, steps or switchbacks, and more. We plan to present to the Board in November.
Supervisor Baden stated that we are not proposing doing anything to the stream. DEC regulations are not required because we are not entering the stream or changing the bank of the stream so nothing requires a permit. The resolution is to apply for a grant for a kiosk, it has nothing to do with the work on the park itself.
Councilwoman Haugen-Depuy stated we saw the destruction this past summer between the deep hole and the Vernooy kill falls with damage people have caused and I have questions as to the expectation of this park. I know nothing, I received an email last night that I didn’t even have time to read until today and I have questions that as a Board member I have every right to ask. We’ve yet to see a report of the $ 2,600 that we authorized.
Supervisor Baden stated that a deadline had to be met we can withdraw the resolution if you want.
Councilwoman Enouen stated that applying for the grant isn’t sealing the of the park. I don’t think the park is even in the proposal phase at this point, once presented the Board will have the opportunity to vote to create the park.
Councilwoman Haugen-Depuy stated the kiosk will attract people so what are we expecting this to be, like I said we saw the destruction of property this past summer.
ROLL CALL:
Councilwoman Enouen aye
Councilwoman Haugen-Depuy nay
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
4 aye, 1 nay Motion carried
TRANSFER STATION FEES:
The Town Board discussed the proposed prices of the transfer station under the new regulations of not having a scale and how C/D will be received. Supervisor Baden said that he and Councilwoman Enouen have been talking to other Supervisor’s on how they handle their residential construction and MSW.
Resolution # 197-2020:
A Motion was made by Councilwoman Enouen to adopt the new pricing structure for the transfer station as presented effective September 18, 2020.
Second: Supervisor Baden
ROLL CALL:
Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
5 aye, motion carried
Attorney Christiana left the meeting at 8:02pm.
NEW Town of Rochester Transfer Station Fees (effective Friday, 9/18/20)
Transfer Station May be Used by Town of Rochester Residential Users ONLY
Permits Required for use of Transfer Station
No Commercial, Business, Contractor, or Farm Refuse Accepted
(This is due to recent NYS DEC regulations governing the hauling of refuse and C&D)
No Vehicles larger than a pickup or equivalent size tow behind car trailer
No Mechanical Tip Vehicles
HOUSEHOLD WASTE (MSW, MUNICIPAL, SOLID WASTE)
Up to 30 gallons $ 2.00 ( 1 punch)
30 gallons or greater $ 4.00 ( 2 punches)
RESIDENTIAL CONSTRUCTION & DEMOLITION DEBRIS (C&D)
RESIDENTIAL ONLY.
NO COMMERCIAL, BUSINESS, CONTRACTOR, OR FARM C&D ACCEPTED
LOAD MAXIMUM of 2 Cubic Yards.
Cubic Yard Guide: 3x3x3ft = 1 cubic yard (27 square feet)
C&D capacity is limited.
Transfer Station reserves the right to refuse C&D based on the capacity of transfer station.
BULK/LOOSE IN TRUCK OR TRAILER (Max 2 cubic yards)
Cannot be filled above the body of truck
Short 6’ Truck Bed: about 1.5 cubic yards $100
Standard 8’ Truck Bed: not to exceed more than 2 cubic yards $125
Heavy Material Surcharge $25
May be assessed If load is greater than 50% brick, shingles, rubble, concrete, or asphalt
TRANSFER STATION PRICING FOR INDIVIDUAL ITEMS (per piece)
Tires (no tires larger than tandem trailer size)
Passenger/Light Truck Tires: Up to 16″ $ 8.00
Medium Truck Tires larger than 16″ $ 22.00
Large Truck Tires $ 8.00 Per Ply
Skid Steer Tires $ 16.00
Appliances: anything with Freon $ 14.00
Florescent Lightbulbs:
Compact CFL lamps $ 1.00 each
4’T-8 or T-12 Lamps $ 2.00 each
8’ T-8 or T-12 Lamps Not Accepted
Other Disposables
**FURNITURE, MATTRESSES & RUGS WILL BE CHARGED DOUBLE IF RECEIVED WET**
Furniture
Chairs, kitchen, office $ 4,00
Living Room Furniture $ 6.00 per seat
Sofa $ 18.00
Sleeper Sofa $ 24.00
Wood/plastic Furniture (desks, dressers, etc.) $ 8.00
Mattresses
Twin, each piece $ 8.00
Full/Queen, each piece $10.00
King, each piece $16.00
Rugs, Carpets, Pads
Up to 12×12 $ 8.00
Larger than 12×12 $16.00
Porcelain sink, toilet $10.00
AUTHORIZING THE SUPERVISOR TO EXTEND A CONTRACT
Resolution # 198-2020:
A Motion was made by Councilman Hewitt that the Town Board authorizes the Town Supervisor to sign renewal for the yearly Service and Maintenance Agreement, effective September 15, 2020 at a fee of $500 per year with Crosspoint Connect, Inc. 9 Marion’s Way, Woodstock, NY 12498 for the Town Hall digital telephone system and voice mail.
Second: Councilwoman Enouen
ROLL CALL:
Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
5 aye, motion carried
AUTHORIZING THE SUPERVISOR TO MAKE CHANGES TO THE KERHONKSON STREET LIGHTING DISTRICT:
Resolution # 199-2020:
A Motion was made by Supervisor Baden The Town Board authorizes the Town Supervisor sign a Street Lighting Authority Order with Central Hudson Gas & Electric Corporation, Route 28 at Thruway Circle, Kingston, NY 12401 to add a street light on CHG&E pole number 100846, located at Old Mine Road and Academy Street.
Second: Councilwoman Haugen-Depuy
ROLL CALL:
Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
5 aye, motion carried
BUILDINGS CONDITIONS SURVEY RFP SCORING:
Resolution # 200-2020:
A Motion was made by Supervisor Baden to eliminate Proposal # 1 and Proposal # 4 for not signing the non-collusion certificate.
Second: Councilwoman Haugen-Depuy
ROLL CALL:
Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
5 aye, motion carried
SCORING POINTS:
# 1 disqualified # 11 65.9670
# 2 65.6000 # 12 75.1472
# 3 67.5444 # 13 47.6000
# 4 disqualified # 14 69.4671
# 5 75.9263 # 15 97.9040
# 6 74.7105 # 16 68.3333
# 7 68.4606 # 17 74.5000
# 8 69.2889 # 18 72.4923
# 9 69.6000 # 19 72.5701
# 10 113.200
# 10, # 15, # 5, # 12, # 6 were listed as the top 5 companies. Supervisor Baden asked the Board if they want to hold interviews for presentations with all 5 companies.
Councilwoman Haugen-Depuy stated that the two in the top five didn’t give the price per square foot like we asked for and we shouldn’t include them. The RFP asked for price per square foot.
Councilman Paddock agreed with Councilwoman Haugen-Depuy, but wondered what if we miss out on a good opportunity. It is easy enough to convert the total to square footage.
Councilman Hewitt agreed with Bea regarding the square footage, but also when Adam stated that we could be missing out on a good opportunity it made me lean more towards including them.
SET UP APPOINTMENTS FOR PRESENTATIONS:
Resolution # 201-2020:
A Motion was made by Councilwoman Enouen to schedule presentation interviews with the top 5 companies.
Second: Councilman Hewitt
DISCUSSION:
Councilwoman Haugen-Depuy reiterated that the RFP was based on square foot and we should stick to the RFP.
Councilman Hewitt : I agree with Bea however I hate to see us miss out on a good opportunity over a simple detail.
Supervisor Baden stated that understands and agrees but by holding these interviews we are making the process fair. The workshop meeting will be held in person and I will schedule 10 minute increment zoom meetings starting at 7 with the companies.
Councilwoman Haugen-Depuy said as long as this is the only thing on the agenda because these 10pm meetings are getting to be too much.
Councilman Hewitt agreed.
ROLL CALL:
Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
5 aye, motion carried
ADJOURNMENT:
A Motion was made by Councilwoman Enouen to adjourn the meeting at 9:44pm.
Second: Councilman Hewitt.
Motion adjourned
RESPECTFULLY SUBMITTED,
KATHLEE A. GUNDBERG
TOWN CLERK