ANNUAL ORGANIZATIONAL MEETING:
THE ANNUAL ORGANIZATIONAL Meeting was held at the Town Hall on January 6, 2011 at 7:00pm.
PLEDGE:
Supervisor Chipman welcomed them to the first meeting of the year, Mike Baden led the Pledge of Allegiance to the flag.
PRESENT:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilwoman Michailescu Councilman Spano Town Clerk Gundberg
Attorney Christiana
VOTING PROCEDURES:
Resolution #1 of 2011
A Resolution was made by Councilwoman Archer that voting of the Town Board will be taken by ayes and noes, unless a roll call vote is requested by a Council Member. In accordance with Town Law, the Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Seconded by: Councilman Cilenti Unanimously approved
SELECTION OF REGULAR TOWN BOARD MEETING DATES:
Resolution # 2 of 2011
A Resolution was made by Councilwoman Michailescu that the regular Town Board meetings shall be held at Town Hall at 7PM on the first Thursday of each month unless such date is a Town Holiday. The Town Clerk shall be authorized and directed to place appropriate legal notices of these dates.
Seconded by: Councilman Cilenti Unanimously approved
Resolution # 3 of 2011
A Resolution was made by Councilwoman Michailescu that the meetings of the Town Board to audit the Town’s monthly bills shall be held on the last Thursday of the month at 7PM unless such date is a Town Holiday, or due to a scheduling conflict. These meetings shall be followed immediately by the Town Board Workshop meeting and the Town Clerk shall be authorized and directed to place required legal notices of these dates.
Seconded by: Councilman Spano Unanimously approved
Resolution #4 of 2011
A Resolution was made by Councilwoman Michailescu that Provident Municipal Bank, M&T Bank, Bank of America, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions in order to obtain the most favorable rates and charges available.
Seconded by: Councilman Cilenti Unanimously approved
Resolution #5 of 2011
A Resolution was made by Councilwoman Michailescu that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town, being a newspaper entered as a second class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Kingston Daily Freeman in the event that the Shawangunk Journal is not available in a timely manner.
Seconded by: Councilman Cilenti Unanimously approved
Resolution #6 of 2011
A Resolution was made by Councilman Cilenti that the firm of Sickler, Torchia, Allen, & Churchill, C.P.A.’s P.C. shall be appointed as Independent Auditor/Certified Public Accountants for the Town for the fiscal year ending December 31, 2011 and that the annual compensation for such services not exceed $18,000.
Seconded by: Councilwoman Archer Unanimously approved
Resolution #7 of 2011
A Resolution was made by Councilwoman Michailescu that Mary Lou P. Christiana of Kingston, NY shall be appointed Attorney for the Town at a hourly rate of $150.00 and that the Supervisor shall be authorized to retain additional counsel as necessary and appropriate at applicable contracted rates.
Seconded by: Councilwoman Archer Unanimously approved
Resolution #8 of 2011
A Resolution was made by Councilwoman Michailescu that The Town’s delegate to the Annual Meeting of the New York Association of Towns shall be the Supervisor. The alternate delegate shall be the Town Clerk. In addition, the following shall be authorized to attend: Highway Superintendent, two Councilpersons, two Town Justices, one Zoning Board of Appeals member, and one Planning Board member or two members from either board. All attendees shall be entitled to reimbursement up to $425.00 per attendee upon audit with receipts submitted to the Town.
Seconded by: Councilman Cilenti Unanimously approved
Resolution #9 of 2011
A Resolution was made by Councilwoman Archer that persons using personal vehicles in the conduct of Town business shall be eligible for reimbursement at the rate of $0.51 per mile (as dictated by the IRS) for documented use with prior authorization from their department head, the Supervisor, or the Town Board.
Seconded by: Councilman Cilenti Unanimously approved
Resolution # 10 of 2011
A Resolution was made by Councilwoman Michailescu the Town’s authorized petty cash funds shall be as follows:
Town Clerk/Tax Collector $300.00
Superintendent of Highways 100.00
Office of Code Enforcement 50.00
Planning Board/ZBA 50.00
Youth Recreation Director 200.00
Town Court 100.00
and that each Department Head shall be responsible for the accounting of such funds in accordance with Section 118 of town Law.
Seconded by: Councilman Spano Unanimously approved
A Motion was made by Councilwoman Michailescu and seconded by Councilman Spano to Amended previous motion and to add $ 100.00 to the Supervisor petty cash funds.
Unanimously approved
Resolution #11 of 2011
A Resolution was made Councilwoman Archer that the Procurement and Investment Policies of the Town shall be adopted as written, subject at all times to future revision by the Town Board.
Seconded by: Councilman Cilenti Unanimously approved
Resolution #12 of 2011
A Resolution was made by Councilman Cilenti that Pursuant to Town Law, Section 29(16), the Town Board hereby authorizes and delegates to the Town Supervisor powers and duties of day-to-day administration and supervision of all town and special district facilities and employees consistent with and in furtherance of, any and all County, State, and Federal laws applicable thereto and with any and all local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
Seconded by: Councilwoman Michailescu Unanimously approved
Resolution #13 of 2011
A Resolution was made by Councilman Spano that the positions listed on the attached Salary and Wage Schedule for Elected and Appointed Positions shall be created or affirmed for one year, and that the holder of each position shall be paid at the rate specified therein, subject to the amounts budgeted therefore, effective as of January 1, 2011. All appointments shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State Statute.
Seconded by: Councilwoman Michailescu Unanimously approved
Salary and Wage Schedule for Elected and Appointed Positions
(Unless specified by law – each appointment is for one year)
TITLE RATE OF COMPENSATION
SUPERVISOR Carl Chipman $30,039 Annually
COUCILPERSONS Lynn Archer 5,075 Annually
Tavi Cilenti 5,075 Annually
Manuela Michailescu 5,075 Annually
Tony Spano 5,075 Annually
TOWN CLERK Kathleen Gundberg 38,464 Annually
SUPERINTENDANT OF HWY Wayne F. Kelder 44,903 Annually
TOWN JUSTICE Albert Babcock 12,899 Annually
TOWN JUSTICE Paul Shaheen 12,899 Annually
RECORDS MANAGEMENT OFFICER Kathleen Gundberg 1,872 Annually
ASSESSOR Cynthia Stokes 41,637 Annually
COURT CLERK ( F/T) Sonia Kortright 32,005 Annually
CLERK TO THE JUSTICES (PT) Karen A. Keator 15.23 Hourly
SEC/BOOKKEEPER TO SUPERVISOR Shirley Lamon 15.23 Hourly
BUDGET OFFICEER Carl Chipman 6,000 Annually
ASSESSMENT FIELD WORKER Ruthann Rabuffo 15.23 Hourly
SECRETARY TO HWY SUPT. Merci Sciarrino 15.93Hourly
DEPUTY HWY SUPT. Jeffrey Frey 1,950 Annually
1st DEPUTY TOWN CLERK Christina Ferrara 15.93 Hourly
2nd DEPUTY TOWN CLERK Loretta Terwilliger 13.00 Hourly
ALTERNATE DEPUTY CLERKS ( VARY) 10.00 Hourly
ELECTION INSPECTORS on audit
ELECTION CLERKS
ELECTION ELECTION CUSTODIANS “
ELECTION PARTY REPRESENTATIVES “
TRANSFER STATION OPERATOR Wayne Kershaw 41,122 Annually
SOLID WASTE ATTENDANT Harry Worden 15.23 Hourly
MUNICIPAL WORKER 1- CLEANER Howard Cole 13.12 Hourly
COURT OFFICE Thomas Ryan 13.24 Hourly
YOUTH RECREATION DIRECTOR Carol Dennin 38,630 Annually
ASST. TO YOUTH DIRECTOR Valerie Weaver 15.93 Hourly
YOUTH RECREATION COORD. 10.27 Hourly
DOG CONTROL OFFICER Jill Shufeldt 11,615 Annually
SOCIAL SERVICES OFFICER Susan Mitchell 11,615 Annually
CODE ENFORCEMENT OFFICER Albert Davis 41,637 Annually
SECRETARY TO. Brenda Striano 17.51 Hourly
SECRETARY TO P.B. & Z.B.A. Rebecca Paddock-Stange 15.23 Hourly
TAX COLLECTOR Kathleen Gundberg 2,574 Annually
BKPR. TO SUPERVISOR & TOWN CLERK Suzanne Alvarez 22.50 Hourly
REGISTRAR OF VITAL STATISTICS Kathleen Gundberg 1,698 Annually
Resolution #14 of 2011
A Resolution was made by Councilwoman Archer that the Approval of Highway Department Pay Schedule in accordance with the terms of the current IBEW Local # 1968 Contract in force, subject to amendment upon the adoption of an updated contract:
Classification Rate
Laborers $ 20.17 Hourly
MEOs/Drivers 21.64 Hourly
HMEOs 22.61 Hourly
HMEOs/Mechanics 23.12 Hourly
Working Supervisor 23.74 Hourly
Seconded by: Councilman Spano Unanimously approved
Resolution #15 of 2011
A Resolution was made by Councilman Spano that the office of Deputy Supervisor shall be established by the Town.
Seconded by: Councilwoman Archer Unanimously approved
SUPERVISOR APPOINTMENTS:
The following are appointments by the Supervisor:
Deputy Supervisor Councilman Cilenti
Confidential Secretary/Boookkeeper to Supervisor Shirley Lamon
Budget Officer Carl Chipman
Liaison to Board of Assessment Review Councilman Cilenti
Liaison to Youth Commission Councilwoman Michailescu
Liaison to Highway Department Councilman Cilenti
Liaison to Solid Waste Facility Councilman Cilenti
Liaison to ZBA Supervisor Chipman
Liaison to Planning Board Councilwoman Archer
Liaison to Environmental Comm. Councilwoman Archer
Liaison to Parks and Recreation Councilwoman Michailescu
Liaison to Historic Preservation Comm. Councilwoman Michailescu
Liaison to Cablevision Committee Supervisor Chipman
Liaison to Insurance Carriers Supervisor Chipman
Liaison to Assessor Councilman Cilenti
Liaison to Code Enforcement Councilman Spano
Liaison to Fire Districts Councilman Spano
FOIL Appeals Officer Supervisor Chipman
Resolution #16 of 2011
A Resolution was made by Councilman Cilenti allowing authorization of the Supervisor to pay claims in advance of audit bills submitted by health insurance providers, telephone, electric, gas utility companies, and all other fixed monthly bills, as well as credit card bills for normal purchases up you a limit of $1,000.
Seconded by: Councilwoman Michailescu Unanimously approved
OFFICE OF TOWN CLERK:
Town Clerk Gundberg has appointed the following deputies to serve at her pleasure:
1st Deputy Town Clerk/Deputy Registrar: Christina Ferarra
2nd Deputy Town Clerk (PT) Loretta Terwilliger
The Town Clerk is authorized to engage alternate Deputies as needed.
Resolution #17 of 2011
A Resolution was made by Councilwoman Michailescu that Kathleen Gundberg shall be appointed to serve as Registrar of Vital Statistics, Tax Collector, and Records Management Officer.
Seconded by: Councilman Spano Unanimously approved
Resolution #18 of 2011
A Resolution was made by Councilwoman Archer that 1st Deputy Town Clerk shall be authorized to fulfill all the duties of the Town Clerk in her absence and shall be compensated in accordance with the Salary and Wage Schedule.
Seconded by: Councilman Spano Unanimously approved
Resolution # 18A of 2011
A Resolution was made by Councilwoman Archer that 2nd Deputy Town Clerk shall be authorized to fulfill all the duties of the Town Clerk in her absence and the absence of 1st Deputy Town Clerk and shall be compensated in accordance with the Salary and Wage Schedule.
Seconded by: Councilman Spano Unanimously approved
OFFICE OF SUPERINTENDENT OF HIGHWAYS:
As the position of Deputy Highway Superintendent was created and authorized by resolution of the Town Board, Superintendent of Highways, Wayne Kelder, has appointed Jeffrey Frey to that position, to serve at his pleasure.
Resolution #19 of 2011
A Resolution was made by Councilman Cilenti authorizing the Highway Superintendent to purchase equipment and supplies in amounts not to exceed $5,000 without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply.
Seconded by: Councilman Spano Unanimously approved
Resolution #20 of 2011
A Resolution was made by Councilwoman Archer that the Town Board authorizes the following personnel appointments:
that Sonia Kortright be appointed to serve as full time Court Clerk on the advice and consent of the Justices of the Town;
that Karen Keator be appointed to serve as part time Clerk of the Court on the advice and consent of the Justices of the Town;
that Jill Shufeldt be appointed to serve as Dog Control Officer;
that Ruthann Rabuffo be to serve as appointed Assessment Field Worker;
that Susan Mitchell be appointed to serve as Social Services Officer;
that Merci Sciarrino be appointed to serve as Secretary to the Highway Superintendent;
that Wayne Kershaw be appointed to serve as Transfer Station Operator;
that Harry Worden be appointed to serve as Solid Waste Attendant;
that Howard Cole be appointed to serve as Municipal Worker 1, Cleaner;
that Carol Dennin be appointed to serve as Youth Recreation Director;
that Valerie Weaver be appointed to serve as Assistant Youth Recreation Director;
that Youth Recreation Coordinators and Assistants be appointed from time to time by the Youth Recreation Director with the consent of the Supervisor.
that Thomas Ryan be appointed to serve as Court Officer, and shall fulfill the training and certification required by the State of new York for this position;
that Brenda Striano be appointed to serve as Secretary to the Office of Code Enforcement;
that Rebecca Paddock-Stange be appointed to serve as Secretary to the Planning Board and the Zoning Board of Appeals;
that Suzanne Alvarez be appointed to serve as Bookkeeper for the
offices of the Supervisor and Town Clerk;
that Albert Davis be appointed to serve as Code Enforcement Officer for the Town.
Seconded by: Councilman Spano Unanimously approved
Resolution #21 of 2011
A Resolution was made by Councilwoman Michailescu that Alice Schoonmaker be appointed Town Historian.
Seconded by: Councilman Cilenti Unanimously approved
Resolution #22 of 2011
A Resolution was made by Councilman Cilenti that the Town Board hereby approves the following contractual service expenditures for the fiscal year ending December 31, 2011 and authorizes the Supervisor to execute on behalf of the Town any related contracts;.
AMBULANCE Kerhonkson-Accord First Aid Squad $22,000
VETERAN SERVICES VFW Post #8959 1,000
JOINT RECREATIONAL Indian Valley Little League 900
PROJECTS Babe Ruth League 900
Kerhonkson Pool 20,000
Little Ones Learning Center 5,100
LIBRARY SERVICES Ellenville Public Library 13,750
Stone Ridge Library 12,500
ADULT RECREATION Kerhonkson-Accord Golden Seniors 1,000
Kerhonkson-Accord Jewish Seniors 500
Rochester Senior Citizens 3,000
Shawangunk Valley Seniors 500
MUSEUM Friends of Historic Rochester 5,000
COMM. DEVELOPMENT Kerhonkson/Accord Chamber of Commerce 100
Accord Fire Ladies Auxillary 1,000
Historian 500
Resolution #23 of 2011
A Resolution was made by Councilwoman Archer that the insurance contract submitted by Sprague and Killeen be ratified for the year 2011.
Seconded by: Councilman Spano Unanimously approved
Resolution #24 of 2011
A Resolution was made by Councilman Spano that the following are designated holidays for 2011:
1/1/11 New Years Day
1/17/11 Martin Luther King Day
2/21/11 Presidents Day
5/30/11 Memorial Day
7/04/11 Independence Day
9/05/11 Labor Day
10/10/11 Columbus Day
11/11/11 Veterans Day
11/24/11 Thanksgiving Day
11/25/11 Day after Thanksgiving
12/26/11 Christmas Day
Seconded by: Councilwoman Michailescu Unanimously approved
Resolution #25-2011
A Resolution was made by Councilman Spano to appoint Gerald Fornino to serve as Emergency Management Coordinator.
Seconded by: Councilman Cilenti Unanimously approved
ADJOURNMENT:
A Motion was made by Councilman Spano to adjourn the Organizational meeting at 7:35pm.
Seconded by: Councilwoman Archer Unanimously approved
Respectfully submitted,
Kathleen A. Gundberg
Town Clerk
The Town of Rochester Town Board Meeting was held on January 6, 2011 immediately following the 2011 Organizational Meeting.
Present:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilwoman Michailescu Councilman Spano Town Clerk Gundberg
Attorney Christiana
Pledge:
Supervisor Chipman opened the meeting and Mike Baden led with the Pledge of Allegiance to the Flag.
PUBLIC COMMENT:
No comments made.
APPROVAL OF MINUTES:
A Motion was made by Councilman Spano to approve the minutes of the 11/30/2010 Audit Workshop Meeting, 12/2/2010 PH: Dog Law, 12/2/2010 Town Board Meeting, and 12/28/2010 End of the Year Audit workshop Meeting.
Seconded by: Councilman Cilenti 5-0 aye, motion carried
SUPERVISORS REPORT: Filed with the Town Clerk
CORRESPONDENCE RECEIVED:
Supervisor Chipman updated the Town Board of the Approval of the Creek Road Project.
SUPERVISOR’S UPDATE:
Supervisor Chipman thanked the Board for the progress, and accomplishments made during the 2010 year. For example the Veterans Park, the expansion of Youth Summer Program, the Creek Road Project, and the continuation of the Rail Trail. Supervisor Chipman stated this year a big focus will be place on the Time Warner Cable contract, the continuous Rail Trail, and the possible tax cap on municipalities from the State.
LEGAL UPDATES: Nothing to report.
LIASION REPORTS:
Councilwoman Archer: ECC: sent their recommendations for the Rondout Creek Watershed plan to Victor Melendez, Coordinator of the Council. 1/13/2011 at the Accord Firehouse a film GAS LAND will be presented along with some experts to discuss the controversy of fracking. 6/05/2011: National Trail Day, more information will follow.
Councilman Cilenti: Councilman Cilenti stated he attended the last two Planning Board meetings and was pleased with the progress.
Councilwoman Michailescu: YC: no December meeting. HPC: the Accordian had a nice write up in the December article about the Veterans Park. The HPC focus is to have the park completed by Memorial Day. Councilman Cilenti stated his frustrations with no plan in place for the completion of the park, and priorities of the park need to be put in place before action is taken.
Councilman Spano: nothing to report.
Supervisor Chipman: ReVal update: residential properties are completed and collection of information for commercial properties has begun.
ADVERTISEMENT FOR VACANCIES ON BOARDS AND COMMISSIONS:
Resolution #26-2011:
A Motion was made by Councilman Cilenti to advertise for vacancies on all Boards and Commissions with letters of intent due 1/24/2011 and interviews to be held on 1/27/2011 at 5:30pm, and for the Town Clerk to advertise the same.
Seconded by: Councilwoman Michailescu
A Motion was made by Councilman Cilenti to amend the previous motion for the interviews to be held at 6pm.
Seconded by: Councilwoman Michailescu 5-0 aye, motion carried
OVERTIME FOR P/T EMPLOYEES:
Resolution # 27-2011:
There was a lengthy discussion on paying part time employees time and a half for work completed outside regular business hours.
A Motion was made by Councilman Cilenti and seconded by Councilwoman Michailescu to pay Part Time workers the premium plus 50% outside normal business hours 10-6am.
DISCUSSION:
Councilman Spano felt it might be necessary to pay double time for those working a holiday.
A Motion was made by Councilman Cilenti and seconded by Councilwoman Michailescu to amend the previous motion, and pay 50% plus premium wage for work completed outside regular business hours of 10pm-5am, and double time for work completed on holidays.
ROLL CALL VOTE:
COUNCILWOMAN ARCHER AYE
COUNCILMAN CILENTI AYE
COUNCILWOMAN MICHAILESCU AYE
COUNCILMAN SPANO NAY
SUPERVISOR CHIPMAN AYE 4-1, MOTION CARRIED
DELEGATE FOR ASSOCIATION OF TOWNS ANNUAL MEETING
A Motion was made by Councilman Spano to delegate Councilwoman Michailescu to attend Association of Town Annual Meeting.
Seconded by: Councilwoman Archer 5-0 aye, motion carried
ADJOURNMENT:
A MOTION was made by Councilman Spano to adjourn the meeting at 8:37pm.
Seconded by: Councilman Cilenti 5-0aye, motion carried
Respectfully Submitted,
Kathleen A. Gundberg
January 27, 2011
The Audit/Workshop Meeting was held on January 27, 2011 at 7 pm at the Town Hall
PRESENT:
Supervisor Chipman Councilwoman Archer Councilman Cilenti Councilwoman Michailescu Councilman Spano Town Clerk Gundberg
Pledge of Allegiance:
Supervisor Chipman opened the meeting and Mel Tapper led the Pledge of Allegiance to the Flag.
INTERVIEWS;
Two interviews were held for vacancies on the Youth Commission and The Environmental Conservation Commission.
APPROVAL OF BILLS:
A Motion was made by Councilwoman Michailescu to approve the following bills as audited this date
General Fund Abstract 13 of 2010 $83,701.25
Highway Fund Abstract 13 of 2010 23,659.55
_________
$ 107,360.80
General Fund Abstract 1 of 2011 146,053.78
Highway Fund Abstract 1 of 2011 17,000.37
Street Lighting 1,467.07
___________
$ 164,521.22
Seconded by: Councilman Spano unanimously approved
ADVERTISMENT FOR PART TIME COURT CLERK:
Resolution # 28-2011:
A Motion was made by Councilwoman Archer for Supervisor Chipman to advertise for a part-time Court Clerk.
Seconded by Councilman Cilenti 5-0 aye, motion carried
INTERVIEWS FOR VACANCIES DISCUSSION:
Councilman Cilenti discussed possible change to the policy of interviewing those reapplying to vacancies on Boards and Commissions. He felt that is isn’t necessary to re-interview someone reapplying for a position that they have once filled. The Board can look whether the person has been an asset to the Board or Commission. Supervisor Chipman stated that he will write up a resolution for February’s Town Board Meeting.
SPAGHETTI DINNER FUNDRAISER:
Councilman Cilenti stated that on 2/5/2011 at the Accord Fire House a Spaghetti Dinner will be held for Joseph Luma a Town resident who recently fell ill and was in intensive care.
Supervisor Chipman thanked the Highway Department for all their work efforts during the Snow Storms held during the month of January.
EXECUTIVE SESSION:
A Motion was made by Councilman Spano to enter into executive session at 7:44pm to discuss a personnel matter.
Seconded by: Councilman Cilenti 5-0 aye, motion carried
A Motion was made by Councilman Spano to reconvene the meeting at 8:00pm stating no action was taken nor monies spent.
Seconded by: Councilman Cilenti 5-0 aye, motion carried
ADJOURNMENT:
A Motion was made by Councilman Spano to adjourn the meeting at 8:00pm
Seconded by: Councilman Cilenti unanimously approved
Respectfully submitted,
Kathleen A. Gundberg
Town Clerk