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ANNUAL ORGANIZATIONAL MEETING:
The Annual Organizational Meeting was held at the Town Hall on January 8, 2009 at 7:00pm.
PLEDGE:
Supervisor Chipman wished everyone a Happy New Year and welcomed them to the first meeting of the year, Michael Baden led the Pledge of Allegiance to the Flag.
SWEARING IN:
Councilwoman Archer was sworn in by Town Clerk Sommer.
PRESENT:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilwoman Michailescu Councilman Spano Town Clerk Sommer
VOTING PROCEDURES:
Resolution #1 of 2009
A Resolution was made by Councilman Cilenti that voting shall be taken by ayes and noes, unless a roll call vote is requested by a Council member. In accordance with Town Law, the Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Resolved that the order of each roll call shall be:
Councilwoman Archer
Councilman Cilenti
Councilwoman Michailescu
Councilman Spano
Supervisor Chipman
Seconded by: Councilwoman Archer Unanimously approved
SELECTION OF REGULAR TOWN BOARD MEETING DATES:
Resolution #2 of 2009
A Resolution was made by Councilwoman Michailescu that the regular Town Board meetings shall be held at Town Hall at 7:00pm on the first Thursday of each month. The Town Clerk shall be authorized and directed to place appropriate legal notices of these dates.
Seconded by: Councilman Spano Unanimously approved
SELECTION OF TOWN BOARD AUDIT AND WORKSHOP MEETING DATES:
Resolution #3 of 2009
A Resolution was made by Councilwoman Archer that the Town Board meetings to audit the Town’s monthly bills, shall be held at Town Hall on the last Thursday of each month at 7:00pm, unless such day is a Town holiday, or a scheduling conflict. These meetings shall be followed immediately by the Town Board workshop meeting and the Town Clerk shall be authorized and directed to place required legal notices of these dates.
Seconded by: Councilman Cilenti Unanimously approved
January 8, 2009 3513
DESIGNATION OF TOWN BANKS:
Resolution #4 of 2009
A Resolution was made by Councilman Cilenti that Provident Municipal Bank, M&T Bank and Bank of America and Key Bank shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said banks and other banks and trust companies that meet State criteria for such institutions in order to obtain the most favorable rates available.
Seconded by: Councilman Spano Unanimously approved
DESIGNATION OF OFFICIAL NEWSPAPER:
Resolution #5 of 2009
A Resolution was made by Councilwoman Michailescu that the Daily Freeman, a newspaper regularly published at Kingston in Ulster County and having a general circulation in this Town, being a newspaper entered as a second class mail matter, shall be designated as the Town’s official paper. Legal notices may also be published in the Times Herald-Record of Middletown, New York in the event that the Daily Freeman is not available.
Seconded by: Councilman Cilenti Unanimously approved
APPOINTMENT OF TOWN ACCOUNTANTS:
Resolution #6 of 2009
A Resolution was made by Councilman Spano that the firm of Sickler, Torchia, Allen & Churchill, C.P.A.’s P.C., shall be appointed as Independent Auditor/Certified Public Accountants for the Town for the fiscal year ending December 31, 2009 and that annual compensation for such services shall be $18,000.00.
Seconded by: Councilwoman Archer Unanimously approved
APPOINTMENT OF LEGAL ADVISOR:
Resolution #7 of 2009
A Resolution was made by Councilman Cilenti that Mary Lou P.
Christiana, Kingston, NY shall be appointed Attorney for the Town at an hourly rate of $150.00 and that the Supervisor shall be authorized to retain additional counsel as necessary and appropriate at applicable contracted rates.
Seconded by: Councilman Spano Unanimously approved
DELEGATES TO THE ASSOCIATION OF TOWNS:
Resolution #8 of 2009
A Resolution was made by Councilwoman Michailescu that the Town’s delegate to the Annual Meeting of the New York State Association of Towns shall be the Supervisor. The alternate delegate shall be the Town Clerk. In addition, the following shall also be authorized to attend: Highway Superintendent, two Councilpersons, two Town Justices, one Zoning Board of Appeals member and one Planning Board member or two members from either board. All attendees shall be entitled to reimbursement up to $425.00 per attendee upon audit with receipts submitted to the town.
Seconded by: Councilman Spano Unanimously approved
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MILEAGE REIMBURSEMENT RATE FOR TOWN BUSINESS:
Resolution #9 of 2009
A Resolution was made by Councilman Spano that persons using personal vehicles in the conduct of Town business shall be eligible for reimbursement at the rate of $.485 per mile (as dictated by the IRS) for documented use with prior authorization from their department head, the Supervisor, or Town Board.
Seconded by: Councilman Cilenti Unanimously approved
AUTHORIZATION OF PETTY CASH LIMITS:
Resolution #10 of 2009
A Resolution was made by Councilwoman Archer that the Town’s authorized petty cash funds shall be as follows:
Town Clerk/Tax Collector 300.00
Superintendent of Highways 100.00
Office of Code Enforcement 50.00
Planning Board/ZBA 50.00
Youth Recreation Director 200.00
and that each Department Head shall be responsible for the accounting of such funds in accordance with Section 118 of Town Law.
Seconded by: Councilwoman Michailescu Unanimously approved
PROCUREMENT & INVESTMENT POLICIES:
Resolution #11 of 2009
A Resolution was made by Councilman Spano that the Procurement and Investment Policies of the Town shall be adopted as written, subject at all times to future revision by the Town Board.
Seconded by: Councilwoman Michailescu Unanimously approved
AUTHORIZATION OF SUPERVISOR TO ADMINISTER DAY-TO-DAY TOWN_BUSINESS
Resolution #12 of 2009
A Resolution was made by Councilman Cilenti that pursuant to Town
Law, Section 29(16), that the Town Board hereby authorizes and delegates to the Town Supervisor powers and duties of day-to-day administration and supervision of all town and special district facilities and employees consistent with and in furtherance of,
any and all County, State and Federal laws applicable thereto and with any and all local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
Seconded by: Councilman Spano Unanimously approved
TOWN POSITIONS AND SALARY COMPENSATION SCHEDULE:
Resolution #13 of 2009
A Resolution was made by Councilman Cilenti that the positions listed on the attached Salary and Wage Schedule for Elective and Appointed Positions shall be created or affirmed for one year, and that the holder of each position shall be paid at the rate specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2009. All appointments shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.
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Salary & Wage Schedule for Elective and Appointed Positions/2009
(Unless specified by law – each appointment is for one year)
TITLE RATE OF COMPENSATION
SUPERVISOR Carl Chipman $ 29450 annually
COUNCILPERSONS Lynn Archer 4975 annually
Tavi Cilenti 4975 annually
Manuela Michailescu 4975 annually
Tony Spano 4975 annually
TOWN CLERK Veronica I. Sommer 38464 annually
SUPERINTENDENT OF HIGHWAYS/Wayne F. Kelder 44023 annually
TOWN JUSTICE/Albert Babcock 12646 annually
TOWN JUSTICE/Deborah Schneer 12646 annually
RECORDS MANAGEMENT OFFICER/Veronica I. Sommer 1698 annually ASSESSOR/Cynthia Stokes 40020 annually
CLERK TO THE JUSTICES (FT)/Sonia Kortright 30762 annually
CLERK TO THE JUSTICES (PT)/Karen A. Keator 14.64 hourly
SEC./BKPR TO SUPERVISOR/(FT) Shirley Lamon 14.64 hourly
BUDGET OFFICER/Carl Chipman 6000 annually
CLERK TO ASSESSOR/Ruthann Rabuffo 14.64 hourly
SECRETARY TO HIGHWAY SUPT./Merci Sciarrino 15.31 hourly
DEPUTY HIGHWAY SUPT./ 1912 annually
lst DEPUTY TOWN CLERK Kathleen Gundberg 15.31 hourly
2nd DEPUTY TOWN CLERK (PT) Christina Ferrara 12.61 hourly
3rd DEPUTY TOWN CLERK (PT) Loretta Terwilliger 9.80 hourly
Alternate Deputy Clerks (vary) 8.50 hourly
ELECTION INSPECTORS on audit
ELECTION CLERKS on audit
ELECTION CUSTODIANS on audit
ELECTION PARTY REPRESENTATIVES 7.00 hr on audit
TRANSFER STATION OPERATOR/Wayne Kershaw 39520 annually
SOLID WASTE ATTENDANT/Harry Worden 14.64 hourly
MUNICIPAL WORKER 1 (LABORER)/John Tackett 12.61 hourly
MUNICIPAL WORKER 1 (CLEANER)/Howard Cole 12.61 hourly
COURT OFFICER/Thomas Ryan 12.73 hourly
YOUTH RECREATION DIRECTOR/Carol Dennin 36771 annually
ASST. TO THE YOUTH DIR/Valerie Weaver 14.93 hourly
YOUTH RECREATION COORDINATOR’S 9.86 hourly
DOG CONTROL OFFICER/Jill Shufeldt 11164 annually
SOCIAL SERVICES OFFICER/Susan Mitchell 11164 annually
CODE ENFORCEMENT OFFICER/Albert Davis 40020 annually
SECRETARY TO THE CODE ENFORCEMENT OFFICER 16.84 hourly
/Brenda Striano
SEC.ZBA & PLANNING Bd/Rebecca Paddock-Stange 14.64 hourly
TAX COLLECTOR/Veronica I. Sommer 2575 annually
BOOKKEEPER FOR SUPERVISOR & TOWN CLERK 22.50 hourly
/Suzanne Alvarez
Seconded by: Councilwoman Archer
Discussion: Councilwoman Archer recommended that in the spirit of the economic environment the Town Board follow the Supervisor’s lead and not accept an increase. Councilman Cilenti donated a personal check for $200.00 to the Food Pantry in lieu of his increase. Opinions regarding the increase differed.
Roll call vote:
Councilwoman Archer nay
Councilman Cilenti aye
Councilwoman Michailescu aye
Councilman Spano nay
Supervisor Chipman aye Motion carried 3-2
January 8, 2009 3516
HIGHWAY PAY SCHEDULE:
Resolution #14 of 2009
A Resolution was made by Councilwoman Archer that the hourly pay rates for Highway Department employees on the following Highway Department Pay Schedule be approved in accordance with the terms of the current Union Contract in force, subject to amendment upon the adoption of an updated contract.
Classification
Laborers 19.17 hourly
Drivers and MEOs 20.64 hourly
HMEOs 21.61 hourly
HMEO/Mechanic 22.12 hourly
Working Foreman 22.74 hourly
Seconded by: Councilman Cilenti Unanimously approved
OFFICE OF THE SUPERVISOR:TOWN BOARD LIAISONS:
Resolution #15 of 2009
A Resolution was made by Councilwoman Michailescu that the office of Deputy Supervisor shall be established by the Town.
Seconded by: Councilman Cilenti Unanimously approved
SUPERVISOR APPOINTMENTS:
Supervisor Chipman appointed Councilman Cilenti, Deputy
Supervisor and Shirley Lamon, Bookkeeper/Confidential Secretary to the Supervisor. Supervisor Chipman will serve as the Towns Budget Officer.
Liaison to Board of Assessment Review Councilwoman Archer
Liaison to Youth Commission Councilwoman Michailescu
Liaison to Hwy. Department Councilman Cilenti
Liaison to Solid Waste Facility Councilman Cilenti
Liaison to ZBA Supervisor Chipman
Liaison to Planning Board Councilman Cilenti
Liaison to Environmental Comm. Councilwoman Archer
Liaison to Parks & Recreation Councilwoman Michailescu
Liaison to Historic Pres. Comm. Councilwoman Michailescu
Liaison to Cablevision Committee Councilwoman Archer
Liaison to Insurance Carriers Supervisor Chipman
Liaison to Assessor Councilman Cilenti
Liaison to Code Enforcement Councilman Spano
Liaison to Fire Company Councilman Spano
FOIL Appeals Officer Supervisor Chipman
Resolution #16 of 2009
A Resolution was made by Councilman Cilenti that throughout the year 2009, the Town Board authorizes the Supervisor to pay claims in advance of audit bills submitted by health insurance providers, telephone, electric and gas utility companies and other fixed monthly bills.
Seconded by: Councilman Spano Unanimously approved
OFFICE OF TOWN CLERK:
Town Clerk Sommer has appointed the following deputies who serve
at her pleasure:
lst Deputy Town Clerk/Deputy Registrar: Kathleen Gundberg
2nd Deputy Town Clerk (pt) Christina Ferrara
3rd Deputy Town Clerk (pt) Loretta Terwilliger
The Town Clerk is authorized to engage alternates as needed.
January 8, 2009 3517
Resolution #17 of 2009
A Resolution was made by Councilwoman Archer that Veronica Sommer
shall be appointed to serve as Registrar of Vital Statistics, Tax Collector and Records Management Officer.
Seconded by: Councilwoman Michailescu Unanimously approved
Resolution #18-2009
A Motion was made by Councilman Cilenti that the lst Deputy Town Clerk shall be authorized to fulfil all the duties of the Town Clerk in her absence and shall be compensated in accordance with the Salary and Wage Schedule.
Seconded by: Councilwoman Archer Unanimously approved
OFFICE OF THE SUPERINTENDENT OF HIGHWAYS:
The position of Deputy Highway Superintendent was created and authorized by resolution of the Town Board. Superintendent of Highways, Wayne Kelder has appointed Jeffrey Frey to that position, to serve at his pleasure.
Resolution #19 of 2009
A Resolution was made by Councilman Cilenti authorizing the Highway Superintendent to purchase equipment and supplies in amounts not to exceed $5000 without prior approval of the Town Board, except in case of emergency repairs where statutory limits would apply.
Seconded by: Councilman Spano Unanimously approved
PERSONNEL APPOINTMENTS:
Resolution #20 of 2009
A Resolution was made by Councilman Cilenti that on the advice of and with the consent of the Justices of the Town, Sonia Kortright shall be appointed to serve as full time Clerk of the Court and that Karen Keator shall be appointed to serve as part-time Clerk to the Justices;
that Jill Shufeldt shall be appointed to serve as Dog Control Officer;
that Ruthann Rabuffo shall be appointed to serve as Aide to the Assessor.
that Susan Mitchell shall be appointed to serve as Social Services Officer.
that Merci Sciarrino shall be appointed to serve as secretary to the Highway Superintendent;
that Wayne Kershaw shall be appointed to serve as Transfer Station Operator;
that Harry Worden shall be appointed to serve as Solid Waste Attendants;
that John Tackett shall be appointed to serve as Municipal Worker I (Laborer);
that Howard Cole shall be appointed to serve as Municipal Worker I, Cleaner.
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that Carol Dennin shall be appointed to serve as Recreation Director;
that Valerie Weaver shall be appointed to serve as Assistant
Recreation Director.
that the Recreation Coordinators and assistants shall be appointed from time to time by the Youth Recreation Director, with the concurrence of the Supervisor.
that Thomas Ryan shall be appointed to serve as court officer
and shall fulfill the training and certification required by the State of New York for this position;
that Brenda Striano shall be appointed to serve as Secretary to the Office of Code Enforcement;
that Rebecca Paddock-Stange shall be appointed to serve as Secretary to the Planning Board and Zoning Board of Appeals;
that Suzanne Alvarez shall be appointed to serve as Bookkeeper for the Offices of the Supervisor and Town Clerk; And
that Albert Davis shall be appointed Code Enforcement Officer for
the Town.
Seconded by: Councilman Spano Unanimously approved
OFFICIAL APPOINTMENTS:
Resolution #21-2009
A Resolution was made by Councilwoman Michailescu that Alice Schoonmaker be appointed Town Historian.
Seconded by: Councilman Spano Unanimously approved
CONTRACTUAL SERVICES:
Resolution #22-2009
A Resolution was made by Councilwoman Archer that the Town Board
hereby approves the following contractual service expenditures for the fiscal year ending December 31, 2009 and authorizes the Supervisor to execute on behalf of the Town any related contracts;
AMBULANCE Kerhonkson Accord First Aid Squad $22,000
VETERAN SERVICES VFW Post 8959 $ 1,000
JOINT RECREATIONAL Indian Valley Little League $ 900
PROJECTS Kerhonkson Pool $20,000
Rondout Babe Ruth League $ 900
Kerhonkson Youth Commission $ 1,000
Little Ones Learning Center $ 5,000
LIBRARY SERVICES Ellenville Public Library $12,500
ADULT RECREATION Kerhonkson-Accord Golden Seniors $ 1,000 Kerhonkson-Accord Jewish Seniors $ 500
Rochester Senior Citizens $ 3,000
Shawangunk Valley Seniors $ 500
MUSEUM Friends of Historic Rochester $ 5,000 COMMUNITY DEVELOPMENT Kerhonkson/Accord Chamber of $ 1,000
Commerce
Accord Fire District $ 1,500
Historian $ 500
Seconded by: Councilwoman Michailescu Unanimously approved
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INSURANCE CONTRACT RATIFIED:
Resolution #23-2009
A Resolution was made by Councilwoman Michailescu that the insurance contract submitted by Sprague & Killeen be ratified for the year 2009.
Seconded by: Councilman Spano Unanimously approved
DESIGNATED 2009 HOLIDAYS:
Resolution #24-2009
A Motion was made by Councilman Cilenti that the following are designated holidays for 2009.
1/01/09 New Years Day
1/19/09 Martin Luther King Day
2/16/09 President’s Day
5/25/09 Memorial Day
7/03/09 Independence Day
9/07/09 Labor Day
10/12/09 Columbus Day
11/03/09 Election Day
11/11/09 Veterans Day
11/26/09 Thanksgiving Day
11/27/09 Day after Thanksgiving
12/25/09 Christmas Day
(As per the Employment Policy Manual Good Friday is a floating
holiday)
Holidays shall commence at 12:01am on the date of the holiday.
Seconded by: Councilman Spano Unanimously approved
ADJOURNMENT:
A Motion was made by Councilwoman Archer to adjourn the Organizational Meeting at 7:39pm.
Seconded by: Councilman Spano Unanimously approved
Respectfully submitted,
Veronica I. Sommer
Town Clerk/RMC