January 3, 2008 3428
The Town Board Meeting was held on January 3, 2008 at 7:52pm,
immediately following the Organizational Meeting.
PRESENT:
Supervisor Chipman Councilman Archer Councilman Cilenti
Councilwoman Michailescu Councilman Spano Town Clerk Sommer
Attorney Christiana
PLEDGE:
Councilman Cilenti lead the Pledge of Allegiance to the Flag.
OPEN TO THE PUBLIC:
A Rock Hill Road resident was concerned about the ice on that road.
A Kerhonkson resident explained to those present that Cabelas’ is looking for a 23 acre track of land in the Northeast to establish a new location. He will keep us posted.
The Board was congratulated and admired for their friendly tone.
An Accord resident, questioned the sand situation.
A resident questioned the $7.00 per hour for election reps.
APPROVAL OF MINUTES:
A Motion was made by Councilman Spano to approve the minutes of the
following meetings as submitted:
December 10, 2007 Cont. Public hearing LL #4 & 5
December 10, 2007 Town Board Meeting
December 19, 2007 Audit/Workshop Meeting
Seconded by: Councilman Cilenti Unanimously approved
SUPERVISOR’S REPORT: Filed with the Town Clerk.
CORRESPONDENCE RECEIVED:
Letter from Arthur Snyder, UC Emergency Management
Letter from State of NY Dept. Ag & Mkts., re: Development rights on
Domino Farms
Letter from Arthur Snyder, re: UC Multi Jurisdictional Hazard
Mitigation Plan
Letter from Sprague & Killeen re: Ins. Renewal for Selective Ins. Group.
Premium is $47,811.16 – coverage has increased, however, is $600 less.
Letter from William Farrell, District Chief Accord Fire Dept., re: large
grove of Pine trees on Towpath Road.
SUPERVISOR’S UPDATE: No report at this time.
LIAISON REPORTS:
Councilman Spano discussed the labeling of all Town Trucks.
RESOLUTIONS:
Vehicle Identification:
Resolution # -2008
A Motion was made by Councilman Spano that all Town owned vehicles be labeled with the Town Seal for proper identification purposes.
Councilman Spano rescinded his motion until discussion at the audit/workshop meeting.
January 3, 2008 3429
BOARDS & COMMISSION VACANCIES & PROCEDURES:
Resolution #26-2007
A Motion was made by Councilman Cilenti that the Town Board set forth procedures for appointments to boards and commissions and shall amend such Section 2(C) Review Process to read as follows:
The Town Board shall review all applications and letters of intent in executive session. After such review, the Town Board may select candidates for interviews. Interviews of selected candidates shall be held at open meeting, unless a candidate requests that his or her interview be conducted in executive session.
If interviews are conducted, the Town Board may again discuss the applications in Executive Session. The vote to select any candidate shall, however, be taken at a public meeting of the Town Board. The Town Board may decide not to appoint or reappoint any of the candidates and instead direct the Town Clerk to re-advertise for applications or letters of intent, setting forth a deadline for same. The Town Board may, in it discretion, retain prior letters for reconsideration at later dates for subsequent vacancies.
Seconded by: Councilman Spano Unanimously approved
ADVERTISE FOR INTERVIEWS:
Resolution #27-2008
A Motion was made by Councilman Cilenti that the Town Board authorize
the Town Clerk to advertise for vacancies on the following Boards and
Commissions. ECC 3 members, 1 adult and 2 youths; Historic Preservation Commission, 2 members, Planning Board, 1 member, Youth Commission, up to 4 members 14 years of and older, ZBA, 1 member. Letters of intent to be received by 1/22/08, interviews will be held on 1/30/08.
Seconded by: Councilman Spano Unanimously approved
HAZARD MITIGATION
Resolution #28-2008
All Natural Hazards Mitigation Plan
A Resolution was made by Councilman Cilenti that the Town of Rochester
is participating in development of the Ulster County Multi-Jurisdictional Natural Hazard Mitigation Plan. By this resolution the Township has committed to participating in development of a county-wide, multi- jurisdictional natural hazard mitigation plan. Our entity has authorized the following two individuals: Carl Chipman and Wayne F. Kelder (“Representative and “Alternate”, respectively) to have direct access to the All Natural Hazards Mitigation Planning Committee and to advise and
on municipal concerns.
We understand that our entity will be required to name its own local hazard mitigation planning committee (“Jurisdictional Assessment Team”) if it has not already done so. The Local Emergency Planning Committee may be able to serve in this capacity.
At the end of the project, it is understood that our entity will need to pass a resolution formally adopting the final plan if they are in agreement with said plan and wish to apply for future funding for mitigation projects. This resolution will be provided immediately to UCECEM for submittal to FEMA, who requires the resolution on file.
Seconded by: Councilman Spano Unanimously approved
January 3, 2008 3430
SAND FOR RESIDENTS:
Resolution #29-2008
A Motion was made by Councilman Cilenti that the Town Board authorize the Highway Superintendent to have sand available for residents, (one or two buckets). Supervisor Chipman and Highway Superintendent Kelder to
finalize the procedure with the Highway Department.
Seconded by: Councilman Spano
After lengthy discussion a vote was taken
Unanimously approved
ADVERTISE FOR SOLE ASSESSOR:
Resolution #30-2008
A Motion was made by Councilman Spano that the Town Board advertise for resumes for the position of Sole Assessor for the Town. Resumes to be sent to the Supervisor on or before 1/22/08, interviews will be held on
1/30/08, and further authorizing the Town Clerk to advertise same.
Seconded by: Councilman Cilenti Unanimously approved
RESOLUTION RESCINDED:
RESOLUTION #31-2008
A Motion was made by Councilman Cilenti that the motion made on 12/10/07 stating that the Assessor present a report to the Town Board within 90 days be rescinded since that Assessor has since resigned his position with the Town.
Seconded by: Councilman Spano Unanimously approved
OLD BUSINESS:
Councilman Spano said that $12,000 was in the 2008 budget so that the Town Board could hire a special prosecutor for the Town Court. This will be discussed at the Audit/Workshop meeting.
NEW BUSINESS: None at this time.
OPEN TO THE PUBLIC:
A resident suggested more than one time and place be offered for prospective members to boards and commissions and when selections are
made, all applicants notified as to their success or not.
Supervisor Chipman said nothing will be perfect as far as scheduling goes.
There was also lengthy discussion regarding the By-laws of the Youth Commission. Councilwoman Michailescu will work with the Youth Director
to find a solution.
A resident shed some light on the Youth Commission, he said t was never officially created and therefore the by-laws amended in March, 2007.
The new Board was welcomed and asked to follow up with the website and
advertisements.
A resident suggested a stencil be used for the town owned trucks.
A resident said have faith in your employees, you can’t legislate
good manners and good sense. The Board should defer to those individuals in matters that concern them.
January 3, 2008 3431
ADJOURNMENT:
A Motion was made by Councilman Cilenti to adjourn the meeting at
9:20pm.
Seconded by: Councilwoman Archer Unanimously approved
Respectfully submitted,
Veronica I. Sommer
Town Clerk/RMC
January 24, 2008 3432
A Special Town Board Meeting was held on January 24, 2008 at 7:00pm
at the Town Hall re: hiring an Assessor.
PRESENT:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilwoman Michailescu Councilman Spano Town Clerk Sommer
Supervisor Chipman opened the meeting at 7:00pm and Councilman Cilenti
led the Pledge of Allegiance to the Flag.
Supervisor Chipman explained the reason for this meeting was to discuss
hiring an interim Assessor.
RESOLUTION:
Resolution #32-2008
A Motion was made by Councilman Cilenti that the Town Board appoint
Michael B. Sommer to the position of Acting Assessor effective immediately until 7/1/08 for $27,500.
Seconded by: Supervisor Chipman
Discussion:
A lengthy discussion was held on the particulars expected. Supervisor
Chipman to speak to Mr. Sommer and report back to the Board.
Unanimously approved
ADJOURNMENT:
A Motion was made by Councilwoman Archer to adjourn the meeting at
7:40pm.
Seconded by: Councilman Spano Unanimously approved
Respectfully submitted,
Veronica I. Sommer
Town Clerk/RMC
January 30, 2008 3433
The Town Board Special Meeting was held on January 30, 2008 at 4:00pm at the Town Hall to interview for the Assessor’s position.
PRESENT:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilwoman Michailescu Councilman Spano Town Clerk Sommer
Supervisor Chipman led the Pledge of Allegiance to the Flag.
A Motion was made by Councilwoman Archer to enter into executive session at 4:20pm to discuss the interview process.
Seconded by: Councilman Cilenti Unanimously approved
A Motion was made by Councilwoman Archer to reconvene the meeting at 4:23pm, with the Supervisor reporting no action was taken, nor monies expended.
Seconded by: Councilman Cilenti Unanimously approved
The following persons were interviewed for various positions on different Boards and Committees.
Brian Drabkin – ZBA
Renee Ozomerk – Assessor
Bill Collier – Historic Preservation
David O’ Halloran – Planning Board
Pam Stocking – Youth Commission
Wendy Monk – ECC
Judith Karpova – Planning Board
Lee Green – ECC
Laura Finestone – ECC
Mike Baden – PB/ZBA
Toni Sindone – Youth Commission
Leon Smith – Planning Board
Imre Beke – Assessor *
Susan Singer – ZBA telephone session
* Supervisor Chipman recused himself from this interview due to an
existing business relationship.
The following persons requested executive session interviews.
A Motion was made by Councilman Spano to enter into executive session at 6:00pm with Valerie Nigro to interview for the Assessor’s position.
Seconded by: Councilwoman Archer Motion carried 4-0
Cilenti – recused himself
due to family relationship
A Motion was made by Councilman Spano to reconvene the meeting at 6:10pm with the Supervisor reporting no action was taken nor monies expended.
Seconded by: Councilwoman Archer Unanimously approved
A Motion was made by Councilman Cilenti to enter into executive session
at 6:20pm with Peggy Hayes to interview for the Assessor’s position.
Seconded by: Councilman Spano Unanimously approved
A Motion was made by Councilman Cilenti to reconvene the meeting at 6:30pm with the Supervisor reporting no action was taken nor monies expended.
Seconded by: Councilman Spano Unanimously approved
A Motion was made by Councilwoman Archer to enter into executive session at 7:00pm with Tricia Kortright to interview for the Assessor’s position.
Seconded by: Councilman Spano Unanimously approved
January 30, 2008 3434
A Motion was made by Councilman Cilenti to reconvene the meeting at
7:14pm with the Supervisor reporting no action was taken nor monies expended.
Seconded by: Councilwoman Archer Unanimously approved
ADJOURNMENT:
A Motion was made by Councilman Spano to adjourn the meeting at 7:17pm.
Seconded by: Councilwoman Michailescu Unanimously approved
Respectfully submitted,
Veronica I. Sommer
Town Clerk/RMC
January 30, 2008 3435
The Audit/Workshop Meeting was held on January 30, 2008 at 7:17pm at
the Town Hall.
PRESENT:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilwoman Michailescu Councilman Spano Town Clerk Sommer
OTHERS PRESENT:
Lindley Churchill, Accountant
Supervisor Chipman opened the meeting and Councilman Spano led the Pledge
of Allegiance to the Flag.
Supervisor Chipman introduced Lin Churchill, Accountant who explained that a cash audit must be done annually, and also expanded to several offices.
Mr. Churchill, the Board and Wayne Kelder, Highway Superintendent held a question and answer session regarding reconciling accounts and understanding FEMA transfers, etc. Supervisor Chipman, Superintendent Kelder and Mr. Churchill will meet to review the FEMA accounts and compare the balances recorded in the Supervisor’s and Superintendent’s
records.
INTERFUND TRANSFERS:
Resolution #33-2008
A Motion was made by Councilman Cilenti that the Town Board amend the
General Highway (FEMA) DA4960 to $50,289.11 for Abstract 13 and increase
DA51104.03 by $28,535,99 and increase DA51304.03 by $19,011.73
Seconded by: Councilman Spano Unanimously approved
APPROVAL OF BILLS:
A Motion was made by Councilman Cilenti to approve the following bills
as audited this date:
General Abstract 13 $ 89,515.08
Highway Abstract 13 55,817.73
Street Lighting 13 326.78
General Abstract 1 $283,748.83
Highway Abstract 1 121,313.09
Seconded by: Councilman Spano Unanimously approved
HIGHWAY EMBLEMS:
Resolution #34-2008
A Motion was made by Councilman Cilenti that all Town owned vehicles be
affixed with the Official Town Seal.
Seconded by: Councilman Spano Unanimously approved
EXECUTIVE SESSION/APPLICANT’S INTERVIEWS:
A Motion was made by Councilman Cilenti to enter into executive session
at 8:25pm to discuss Applicant’s interviews.
Seconded by: Councilwoman Michailescu Unanimously approved
A Motion was made by Councilman Cilenti to reconvene the meeting at
10:07pm with the Supervisor reporting no action was taken nor monies
expended.
Seconded by: Councilman Spano Unanimously approved
January 30, 2008 3436
ADJOURNMENT:
A Motion was made by Councilman Cilenti to adjourn the meeting at l0:08pm.
Seconded by: Councilman Spano Unanimously approved
Respectfully submitted,
Veronica I. Sommer
Town Clerk/RMC