Town of Rochester Town Board
Regular Meeting
Feb. 7, 2018 6:30PM
Town of Rochester Town Hall, 50 Scenic Dr, Accord, NY
As of 2-5-2019

I. Call to Order – Pledge to The Flag – Roll Call

II. Public Hearing, Local Law _ of 2019, amending Chapter 53, Animals, of the Code of the Town of Rochester.

III. SEQRA Determination, Local Law _ of 2019

IV. Adoption, Local Law _ of 2019

V. Supervisor’s Report December 2018, January 2019 – Filed with the Town Clerk

VI. Attorney for the Town Update

VII. Liaison Reports

VIII. Town Calendar
Feb. 11 Planning Board Harold Lipton Community Ctr 7pm
Feb. 14 Environmental Conservation Commission Town Hall 6:30pm
Feb. 18 Town Hall Closed – Presidents Day
Feb. 18 Historic Preservation Commission Town Hall 2pm
Feb. 19 Ulster County Legislature County Office Bldg., Kingston 7pm
Feb. 21 Zoning Board of Appeals Harold Lipton Community Ctr 7pm
Feb. 28 Town Board Audit/Workshop Meeting Town Hall 6pm/7pm

IX. Supervisor’s Update

X. Correspondence Report

XI. Legislature Update, Legislator Lynn Archer

XII. Public Comment

XIII. Discussion
• 2019 Insurance Contract – see resolution K
• NYS AIM Funding – see resolution L
• KAFAS Contract – see resolution M
• General Code Project – see resolution P
• Boards and Commissions Appointments – see resolutions R, S, T
• Procurement Policy
• Town Electronic Newsletter
• Accord Fire District Snow Plowing
• Transfer Station Building Construction
• Request – Pickleball Court

XIV. Resolutions

A. Action on Minutes
Recommended resolution; accepting the minutes of the meetings as presented.
Jan. 2, 2019 December 2018 Audit Meeting
Jan. 3, 2019 Organizational Meeting
Jan. 3, 2019 Regular Meeting

B. Budget Modification – 2018 General Fund
Recommended resolution; The Town Board approves the following 2018 General Fund budget amendments, as recommended by the Town Supervisor.

C. Budget Modification – 2018 Highway Fund
Recommended resolution; The Town Board approves the following 2018 Highway Fund budget amendments, as recommended by the Town Supervisor

D. Payment of Abstract 13-2018
Recommended resolution; The Town Board approves payment of Abstract 13-2018 in the amount of
General Fund $ 33,806.48
Highway Fund $ 2,182.51
Street Lighting Fund $ 366.88

E. Budget Modification – 2019 General Fund
Recommended resolution; The Town Board approves the following 2019 General Fund budget amendments, as recommended by the Town Supervisor

F. Budget Modification – 2019 Highway Fund
Recommended resolution; The Town Board approves the following 2019 Highway Fund budget amendments, as recommended by the Town Supervisor

G. Payment of Abstract 01-2019
Recommended resolution; The Town Board approves payment of Abstract 01-2019 in the amount of
General Fund $ 140,434.88
Highway Fund $ 241,117.08
Street Lighting Fund $ 0

H. Accepting Donations
Recommended resolution; The Town Board accepts donations of $24.65 from St. Pauly’s Textile, Inc. and $192 from various attendees of the Holiday Senior Brunch and directs the Supervisor to deposit the funds in the General Fund account, revenue line AA-4-2705.

I. Selection of Town Board Audit and Workshop Meeting Dates (Amending Resolution 3-2019)
Recommended resolution, that the Town Board meeting to audit the Town’s bills shall be held on the last Thursday of each month at 6:00pm (except May, October, November, and December 2019) with the Workshop to immediately follow at 7:00pm at the Town of Rochester Town Hall, 50 Scenic Road, Accord, NY 12404, and directs the Town Clerk to post legal notice of such meeting schedule.
Jan. 31, 2019; Feb. 28, 2019; March 28, 2019; April 25, 2019; Wednesday May 29, 2019; June 27, 2019; July 25, 2019; August 29, 2019; Sept. 26, 2019; Wednesday Oct. 30, 2019; Tuesday Nov. 26, 2019; and Monday Dec. 30, 2019.

J. Payment of Advance Claims (Amending Resolution 12-2019
Recommended resolution, that the Town Board authorizes the Town Supervisor to pay claims of public utility services; defined as electric, gas, water, sewer, fuel oil, and telephone services; postage, and freight and express charges, not to exceed $1,000, and to pay monthly credit card claims in advance of submitted audit bills. All such claims shall be presented at the next regular meeting for audit, and the claimant and the officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the town board.

K. Insurance Contract (tabled Resolution 11-2019)
Recommended resolution, that the Town Board authorizes the Supervisor to sign the insurance contract submitted by Sprague and Killeen for the year 2019, subject to the amounts budgeted therefore.

L. Authorizing the Supervisor to Send a Letter on Behalf of the Town Board
Recommended resolution; The Town Board authorizes Supervisor Baden to send a letter expressing dismay to Governor Andrew Cuomo regarding his proposal to eliminate $22,120 in AIM funding to the Town of Rochester from the NYS 2019 proposed executive budget, and to copy Senator James Seward and Assemblyman Kevin Cahill on such letter.

M. Authorizing the Supervisor to Extend a Contract
Recommended resolution; Upon advice of the Attorney for the Town, the Town Board authorizes the Town Supervisor to sign an extension of the shared services contract with the Kerhonkson Accord First Aid Squad, as presented, effective through December 31, 2019.

N. Appointment of Deputy Dog Control Officer
Recommended resolution; The Town Board appoints Kevin Hindman to the position of Deputy Dog Control Officer, to be compensated contractually at a rate of $15 per hour for any hours worked + mileage at the established 2019 IRS mileage rate, effective January 1, 2019.

O. Appointment of Temporary Dog Control Officers – Shared Services with the Towns of Lloyd, Marlborough, Plattekill, New Paltz, Esopus, Wawarsing, Olive, Rochester, and Marbletown
Recommended resolution; TBD

P. General Code Recodification
Recommended resolution; The Town Board authorizes the Town Supervisor to enter into a contract with General Code, 781 Elmgrove Road, Rochester, NY 14624 in the amount of $13,900 for recodification services, as presented. Payment shall be made with 20% ($2,680) funded from 2018, 50% (6,950) funded in 2019, and 30% ($4,170) funded in 2020.
Q. Amendment to Resolution 147-2018, Establishing a Trails Committee
Recommended resolution; The Town Board amends resolution 147-2018 to increase membership of the Trail Committee from 7 to 9 members. Qualifications for the additional 2 members shall be any residents of the Town of Rochester.

R. Appointment to Board and Commissions
Recommended resolution; the Town Board appoints the following to Boards and Commissions of the Town of Rochester for the terms of office to end as noted and requests the Town Clerk to send notice of the requirements of Oath of Office.

Board of Ethics – Brinton Baker, 12/31/2023; Adam Paddock (complete Sherry Chachkin term), 12/31/2021
Historic Preservation Commission – Elaine LaFlamme, Alice Schoonmaker, Frank Dannecker, all 12/31/2021
Youth Commission – Jessica Knapp, 12/31/2021
Trails Commission – Supervisor Baden, Councilman Hewitt, Steve Rice, Flynn O’Connor, Joe Beilman, Sue Beilman

S. Appointment to Planning Board
Recommended resolution; the Town Board appoints the following to the Planning Board of the Town of Rochester for the terms of office to end as noted and requests the Town Clerk to send notice of the requirements of Oath of Office.
___________________ term to end 12/31/2025
___________________ (complete Larry DeWitt term) to end 12/31/2021
___________________, Alternate member, term to end 12/31/2020

T. Appointment to Zoning Board of Appeals
Recommended resolution; the Town Board appoints the following to the Zoning Board of Appeals of the Town of Rochester for the terms of office to end as noted and requests the Town Clerk to send notice of the requirements of Oath of Office.
Charlie Fisher term to end 12/31/2023
Bill Barringer, Alternate member, term to end 12/31/2020

XV. BOARD MEMBER TIME

XVI. PROPOSED EXECUTIVE SESSION
Recommended Resolution; The Town Board motions to enter into executive session with the attorney for the Town and the Deputy Highway Superintendent to discuss the financial matters of a particular corporation’s contract involving the Highway Dept.

Recommended Resolution; The Town Board motions to enter into executive session with the attorney for the Town to discuss matters leading to the discipline of a particular person; involving the Justice Court.

XVII. ADJOURNMENT