Town of Rochester Town Board held a Special Meeting on March 31, 2022 at 7:39pm at the
Harold Lipton Community Center, 15 Tobacco Road, Accord, NY
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
PRESENT:
Councilman Michael Coleman Councilwoman Erin Enouen
Councilman Adam Paddock Councilwoman Charlotte Smiseth
Supervisor Michael Baden Town Clerk Kathleen Gundberg
Town Attorney Marylou Christiana
ACCEPTANCE OF AGENDA:
Resolution # 156-2022:
A Motion was made by Councilman Paddock that The Town Board accepts the agenda, as prepared by the Town Supervisor.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
ACCESORY DWELLING DISCUSSION:
The Board reviewed the Accessory dwellings proposed law and made appropriate changes based on comments made. Councilwoman Enouen is going to work on the changes and present to the Town Board at the April Town Board meeting.
SETTING PUBLIC HEARING:
Resolution # 157-2022:
A Motion was made by Supervisor Baden that the Town Board schedules a public hearing to grant exemptions to the requirements of Chapter 107: Racetrack, as per §107-7 to be held on April 14, 2022 at the Harold Lipton Community at 6:30pm. The Town Clerk is requested to circulate notice.
Second:Councilman Paddock
AMEND RESOLUTION # 157-2022:
A Motion was made by Supervisor Baden to amend Resolution # 156-2022 changing the date to April 20, 2022.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
A Motion was made by Supervisor Baden that the Town Board schedules a public hearing to grant exemptions to the requirements of Chapter 107: Racetrack, as per §107-7 to be held on April 20, 2022 at the Harold Lipton Community Center at 6:30pm.The Town Clerk is requested to circulate notice.
Second:Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
EMPLOYMENT APPLICATION FORM:
Resolution # 158-2022:
A Motion was made by Supervisor Baden that the town Board adopts the document “County of Ulster Application for Examination or Employment” as the Town of Rochester employment application form.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried
MORATORIUM ON LAND DEVELOPMENT:
Supervisor Baden presented to the draft moratorium law for the Board to review. The Board reviewed and made changes and will discuss it further at the Town Board meeting.
SCORING OF RFP: WEBSITE DESIGN, IMPLEMENTATION, SUPPORT AND HOSTING:
The Town of Rochester received 11 RFP’s for website design, implementation, support and hosting.
Each Board member scored the 11 RFP’s individually and Supervisor Baden presented the scoring
The 11 companies:
Cybertone, Query Creative, Niki Jones Agency, Inc., Audaz Group LLC, Civic Plus, Fruition, Plaenteria Media LLC, Revize, Acuta Digital, RK software Inc., BCS Management Inc.
SCORING OF THE RFP:
# 5 CIVIC PLUS TOTAL POINTS: 151.2000
# 8 REVIZE TOTAL POINTS: 134.7458
# 3 NIKI JONES AGENCY INC TOTAL POINTS: 110.2089
# 2 QUERY CREATIVE TOTAL POINTS: 107.6851
# 9 ACUTE DIGITAL TOTAL POINTS: 96.4316
# 7 PLANETERIA MEDIA, LCC TOTAL POINTS: 95.4981
# 6 FRUITION TOTAL POINTS: 89.6026
# 4 AUDUZ GROUP LLC TOTAL POINTS: BELOW 70
# 1 CYBERTONE TOTAL POINTS: BELOW 70
# 10 RK SOFTWARE INC-DISQUALIFIED
# 11 BCS MANAGEMENT, INC-DISQUALIFIED
REMOVAL OF PROPOSALS:
Resolution # 159-2022:
A Motion was made by Supervisor Baden to remove proposals 10 and 11 from consideration due to missing non-collusion statement in the proposal.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
REMOVAL OF PROPOSALS FOR LOW SCORING:
Resolution # 160-2022:
A Motion was made by Supervisor Baden to remove proposals 1 and 4 from consideration due to scoring less than 70 points in the Responsiveness Criteria scoring.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
OPPORTUNITY TO HOLD INTERVIEWS:
Resolution # 161-2022:
A Motion was made by Councilwoman Smiseth that the Town Board offer opportunity for in person interview to vendors 2,3,5,and 8 as they scored the highest 4 cumulative scores.
Aye: 5 nay: 0 abstain: 0 motion carried
The Board continued the Audit meeting.
Discussion
CPL vouchers from August/September 2021:
After discussion the Town Board took no action and requested the Supervisor request a meeting with CPL.
APPROVAL OF PAYMENT OF ABSTRACT 15-2021:
Resolution # 162-2022:
A Motion was made by Councilman Coleman to approve payment of Abstract 15-2021 in the amount of:
Abstract 15-2021
Highway Fund N/A
General Fund $ 2,108.95
Street Lighting Fund $ N/A
Escrow Fund $ N/A
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
APPROVAL OF PAYMENT OF ABSTRACT 3-2022:
Resolution # 163-2022
A Motion was made by Councilwoman Smiseth to approve payment of Abstract 3-2022 in the amount of:
Abstract 3-2022
Highway Fund $56,143.63
General Fund $52,073.33
Street Lighting Fund $0.00
Escrow Fund $8,368.50
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
ADJOURNMENT:
A Motion was made by Councilwoman Enouen to adjourn the meeting at 10:55pm.
Second: Councilwoman Smiseth motion carried
RESPECTFULLY SUBMITTED,
KATHLEEN A. GUNDBERG
TOWN CLERK