The Town of Rochester Town Board held the Organizational Meeting on January 3, 2023, at 6:00pm at the Harold Lipton Community Center 15 Tobacco Road, Accord, NY
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
PRESENT:
Councilman Michael Coleman Councilwoman Erin Enouen
Councilman Adam Paddock Councilman Charlotte Smiseth
Supervisor Michael Baden Town Clerk Kathleen Gundberg
Supervisor Baden called the meeting to order and led in the Pledge of Allegiance to the Flag.
A moment of silence was held for all lives lost during 2022.
SUPERVISOR’S UPDATE:
2 Public Hearings: amendments to Chapter 128: Taxation
RESOLUTIONS:
ADOPTION OF AGENDA:
Resolution # 1-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
The Town Board accepts the agenda for the 2023 Town of Rochester Organizational Meeting, as prepared by the Supervisor.
Aye: 5 nay: 0 abstain: 0 motion carried
ADOPTING RULES OR ORDER OF THE TOWN BAORD OF THE TOWN OF ROCHESTER:
Resolution # 2-2023:
Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
Whereas, Town Law, §63 provides that the Town Board may determine the rules of its procedure.
Now, Therefore Be It Resolved that the following Rules of Order be and the same are hereby adopted pursuant to Town Law, §63
Rules of Order of the Town Board of the Town of Rochester (sample rules of order as per New York State)
1. The Supervisor shall preside at all meetings of the Board and shall preserve order and decorum in debate.
2. The Supervisor, immediately following the opening of every regular meeting of the Board, shall proceed to the regular order of Town business as follows; Financial reports, Attorney reports, Supervisors report, Town Clerk/ Tax Collector reports, Highway Superintendent report, Liaison reports, public comment, Board Member time, Resolutions, Discussion. The Supervisor may change the agenda order.
3. Every resolution or motion must be seconded before being put to a vote by the Supervisor, and all resolutions or motions shall be recorded in their entirety in the official minutes of the Town Board.
4. The Supervisor may offer or second a resolution or a motion and need not relinquish the chair for such purpose.
5. No motion or resolution may be brought to a vote except by the majority consent of those present, unless
printed or typewritten copies thereof are presented to each member of the Board 48 hours prior to the opening of the meeting at which such motion or resolution is offered.
6. No member shall speak more than once on any questions until every member choosing to speak shall have
spoken, nor more than twice in any case without leave of the Board.
7. When a question is under debate, no motion shall be entertained unless (a) for an adjournment or recess, (b) for the previous question to lay on the table, (c) to postpone to refer to a committee, or (d) to amend. These latter motions are neither amendable nor debatable.
8. No motion shall be made to offer any amendment to an amendment already before the Board on any propositions.
9. A majority vote of all the members of the Board shall be required to suspend these rules of order. A majority of the Board shall constitute a quorum.
10. Public Hearings: It shall be the duty of the Supervisor to preside at all general or special business hearings to instruct all persons addressing the Board to state their name. At such hearings, the Board may by special rules prescribe the time to be allotted to each speaker and the number of times each speaker may speak. No person shall be recognized to speak a 2nd time until all have been heard once.
11. No member of the public shall engage in any demonstration, booing, hand clapping or otherwise disrupt the
formality of a town board meeting.
12. All regular business meetings of the Town Board will include a time for public comment. The Town Board may limit the time per speaker, the number of times a speaker may speak, and the duration of the comment period in entirety.
13. Any persons speaking to the Board shall address their remarks to the Board, not to other members of the public in the form of a debate. The Town Board will not respond to comments and questions made during the public comment session, however a Board member may respond, should they wish, during “Board Member Time” of the agenda.
14. The Supervisor may extend “Privilege of the Floor” to a member of the public for the purposes of a public service announcement or presentation.
15. Every effort will be made to broadcast all meetings of the Board and made available to the public digitally. Audit meetings where the only agenda item is the review and payment of vouchers.
16. If the above stated rules are, or become at any time, in conflict with the statutory law, the statutory law shall take precedence.
Aye: 5 nay: 0 abstain: 0 motion carried
AGENDA POLICY FOR TOWN BOARD MEETINGS:
Resolution # 3-2023:
Motion: Supervisor Baden
Second: Councilwoman Smiseth
The Town Supervisor shall prepare each meeting agenda and transmit such agenda to the Town Clerk, Town Board, Highway Superintendent, Attorney for the Town, and Website Coordinator no later than 48 hours prior to each meeting. The first resolution to be considered at each meeting shall be the adoption of the agenda, as presented or as may be amended by majority vote.
A Town Board member, the Highway Superintendent, the Town Clerk, a Town Justice, or any department head or supervisory employee of a department who wishes a resolution or discussion item to be placed on the agenda shall forward such written request to include the written resolution and/or supportive documentation to the Supervisor no later than 3 days prior to the meeting for guaranteed addition. Backup material for the agenda items will be prepared by the Supervisor and emailed to the Town Board members and public backup material will be sent to the website coordinator for posting no later than 24 hours prior to the meeting. The Supervisor reserves the ability to add agenda items, with the consent of Town Board members, for emergency or time sensitive items.
Aye: 5 nay: 0 abstain: 0 motion carried
VOTING PROCEDURES:
Resolution # 4-2023:
Motion: Councilman Smiseth
Second: Councilman Coleman
Pursuant to Town Law Article IV §60, §63, §64, which voting of the Town Board will be taken by voice vote of ayes and noes, unless a roll call vote is requested by a Council Member. Roll call voting shall be conducted in alphabetical order of each Council Member followed by the Town Supervisor. The Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Aye: 5 nay: 0 abstain: 0 motion carried
POWERS AND DUTIES OF ELECTED AND APPOINTED OFFICIALS:
Resolution # 5-2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
The powers and duties of elected and appointed individuals shall be in accordance with Town Law Article III. Additional duties may be authorized and delegated, as allowable pursuant to NYS laws.
These powers and duties shall be considered the job description for each elected and/or appointed position.
Aye: 5 nay: 0 abstain: 0 motion carried
AUTHORIZATION OF SUPERVISOR TO ADMINISTER DAY-TO-DAY TOWN BUSINESS:
Resolution # 6-2023:
Motion: Councilwoman Enouen
Second: Councilman Paddock
Pursuant to Town Law Article III §29(16), that the Town Board hereby authorizes and delegates to the Town Supervisor the powers and duties of day-to-day administration and supervision of all Town and special improvement district facilities and employees consistent with, and in furtherance of, any and all County, State, and Federal laws applicable thereto, and with any and all collective bargaining agreements, local laws, resolutions, or policies heretofore or hereafter adopted by this Town Board.
Aye: 5 nay: 0 abstain: 0 motion carried
SELECTION OF MONTHLY REGULAR BUSINESS TOWN BOARD MEETING DATES:
Resolution # 7-2023:
Motion: Supervisor Baden
Second: Councilwoman Enouen
Pursuant to Town Law Article IV §62, that the Town Board 2023 Monthly Regular Business Town Board meeting shall be held on the first Thursday of each month at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule. Exception to this shall be April and December 2023, which will be held on the first Tuesday.
Jan. 5, 2023; Feb. 2, 2023; March 2, 2023; Tuesday April 4, 2023; May 4, 2023; June 1, 2023; July 6, 2023; August 3, 2023; Sept. 7, 2023; Oct. 5, 2023; Nov. 2, 2023; and Tuesday Dec. 5, 2023.
Aye: 5 nay: 0 abstain: 0 motion carried
SELECTION OF MONTHLY WORKSHOP TOWN BAORD MEETING DATES:
Resolution # 8-2023:
Motion: Councilman Coleman
Second: Councilwoman Smiseth
Amendment: Motion: Councilman Coleman Second: Councilwoman Smiseth to amend the time to 6:30pm and changes August date to 31st.
Pursuant to Town Law Article IV §62, that the Town Board 2023 Monthly Workshop Town Board meeting shall be held on the second Thursday of each month at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule. Exception to this shall be January 2023, which will be held on the third Wednesday due to scheduling conflict.
Wednesday Jan. 18, 2023; Feb. 9, 2023; March 9, 2023; April 13, 2023; May 11, 2023; June 8, 2023; July 13, 2023; August 10, 2023; Sept. 14, 2023; Oct. 12, 2023; Nov. 9, 2023; and Dec. 14, 2023.
Aye: 5 nay: 0 abstain: 0 motion carried
SELECTION OF TOWN BOARD AUDIT MEETING DATES:
Resolution # 9-2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
Amendment: Motion: Councilman Coleman Second: Councilwoman Smiseth to amend the time to 6:30pm and date changes May 24, 2023, and August 31, 2023.
Pursuant to Town Law Article IV §62, that the Town Board meeting to audit the Town’s bills shall be held on the last Thursday of each month at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 26, 2023; Feb. 23, 2023; March 30, 2023; April 27, 2023; May 24, 2023; June 29, 2023; July 27, 2023; August 31, 2023; Sept. 28, 2023; Oct. 26, 2023; Nov. 30, 2023; and Dec. 28, 2023.
Aye: 5 nay: 0 abstain: 0 motion carried
DESIGNATION OF TOWN BANKS:
Resolution # 10-2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
Pursuant to General Municipal Law Article II §10, §11 and Town Law Article III §29, that Webster Bank, BNY Mellon, Salisbury Bank, and Ulster Savings Bank, shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions to obtain the most favorable rates and charges available. The Supervisor shall be authorized to open, operate, maintain, and manage any deposit, checking, and investment account(s) at any such institution on behalf of the Town and shall have signing authority over such accounts. The Deputy Supervisor shall also have signing authority over such accounts.
Aye: 5 nay: 0 abstain: 0 motion carried
DESIGNATION OF OFFICIAL NEWSPAPER:
Resolution # 11-2023:
Motion: Councilwoman Enouen
Second: Councilman Coleman
Pursuant to Town Law Article IV §64(11), that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town and being a newspaper entered as a second-class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Daily Freeman if the Shawangunk Journal is not available in a timely manner.
Aye: 5 nay: 0 abstain: 0 motion carried
DESIGNATED TOWN HOLIDAYS FOR 2023:
Resolution # 12-2023:
Motion: Supervisor Baden
Second: Councilman Paddock
Pursuant to the Employee Handbook and the IBEW Local 363 Collective Bargaining Agreement, that the following are designated Town holidays for 2023. All Town offices shall be closed for services on these dates.
Monday 01/2/23 New Year’s Day (observed)
Monday 01/16/23 Martin Luther King Day
Monday 02/20/23 President’s Day
Monday 05/29/23 Memorial Day
Monday 06/19/23 Juneteenth
Tuesday 07/4/23 Independence Day
Monday 09/4/23 Labor Day
Monday 10/9/23 Columbus Day and Indigenous Peoples Day
Tuesday 11/7/23 Election Day
Friday 11/10/23 Veteran’s Day (observed)
Thursday 11/23/23 Thanksgiving Day
Friday 11/24/223 Native American Heritage Day (Day after Thanksgiving)
Monday 12/25/23 Christmas Day
Monday 01/1/24 New Year’s Day 2024
Additionally, the Town Justice Court offices will be closed on NYS Primary Day with the respective employees receiving full pay provided they are scheduled to work and not utilizing vacation, sick, or personal time paid time off.
All employees who regularly work greater than 20 hours per week will receive holiday pay for these designated holidays, whether a regularly scheduled workday or not, provided they are not utilizing vacation, sick, or personal time paid time off.
Monday 01/2/23 New Year’s Day (observed)
Monday 05/29/23 Memorial Day
Tuesday 07/4/23 Independence Day
Thursday 11/23/23 Thanksgiving Day
Friday 11/24/223 Native American Heritage Day (Day after Thanksgiving)
Monday 12/25/23 Christmas Day
Monday 01/1/24 New Year’s Day 2024
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF TOWN ACCOUNTANTS:
Resolution # 13-2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
Pursuant to Town Law Article VIII §116(8) and §123 and Article IV §64,
that the firm of RBT CPAs shall be retained as Independent Auditor/Certified Public Accountants to the Town for the preparation of the 2022 Annual Update Document for the fiscal year ending December 31, 2022.
Aye: 5 nay: 0 abstain: 0 motion carried
FILING OF THE ANNUAL UPDATE DOCUMENT:
Resolution # 14-2023:
Motion: Councilwoman Enouen
Second: Councilman Coleman
Pursuant to Town Law Article III §29(10-a), that the Supervisor shall submit to the Town Clerk, within the period prescribed in section thirty of the general municipal law, a copy of the
report to the State Comptroller required by section thirty of the general municipal law, providing, however, that if the time for the filing of the annual report has been extended by the State Comptroller as provided in the said statute, then the time for submitting a copy of the report to the Town Clerk similarly shall be extended. The Town Clerk shall cause either a summary of such report to be published within ten days after receipt thereof in a form approved by the State Comptroller or a notice that a copy of such report is on file in the Town Clerk’s
office and is available for public inspection and copying, in the official newspaper and in such other newspapers as the Town Board may direct.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF LEGAL ADVISORS:
Resolution # 15-2023:
Motion: Councilwoman Enouen
Second: Councilman Paddock
Pursuant to Town Law Article III §20(2)(b), that MaryLou Christiana shall be appointed Attorney for the Town and Attorney for the Zoning Board of Appeals at an hourly rate of $175.00 to be paid upon monthly itemized invoice, voucher, and audit, subject to the provisions of the Use of Professionals policy. The Supervisor shall be authorized to retain additional counsel as necessary and appropriate.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF LEGAL ADVISORS:
Resolution # 16-2023:
Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
Pursuant to Town Law Article III §20(2)(b), that Gordon and Svenson shall be appointed Attorney for the Planning Board at an hourly rate of $250.00 to be paid upon monthly itemized invoice, voucher, and audit, subject to the provisions of the Use of Professionals policy.
Aye: 5 nay: 0 abstain: 0 motion carried
PAYMENT OF ADVANCE CLAIMS:
Resolution # 17-2023:
Motion: Councilman Paddock
Second: Councilwoman Enouen
Pursuant to Town Law Article VIII §118, that the Town Board authorizes the Town Supervisor to pay claims of public utility services; defined as electric, gas, water, sewer, fuel oil, and telephone services; postage, and freight and express charges, not to exceed $1,000, in advance of submitted audit bills. All such claims shall be presented at the next regular meeting for audit, and the claimant and the officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the town board.
AUTHORIZATION OF HIGHWAY SUPERINTENDENT PURCHASES:
Resolution # 18-2023:
Motion: Councilman Paddock
Second: Councilwoman Enouen
Pursuant to Highway Law Article VII §142(1)(a), that the Town Board authorizes the Highway Superintendent to purchase equipment, tools and other implements to be used for highway maintenance, construction or reconstruction, snow ploughs or other devices for the removal of snow from the highways from moneys appropriated for that purpose, not to exceed $7,500, subject to the conditions of the Town Procurement policy, without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply. All such claims shall be presented at the next meeting for audit.
Aye: 5 nay: 0 abstain: 0 motion carried
PETTY CASH FUND ESTABLISHMENT:
Resolution # 19-2023:
Motion: Councilwoman Smiseth
Second: Councilwoman Enouen
Pursuant to Town Law Article IV §64(1)(a), that the Town Board authorizes establishment of petty cash funds of $300 for the Town Clerk/Tax Collector and $200 for the Recreation Director and that each Department Head shall be responsible for the accounting in accordance with Town Law Article VIII §118.
Aye: 5 nay: 0 abstain: 0 motion carried
2022 BUDGET MODIFICATIONS:
Resolution # 20-2023:
Motion: Supervisor Baden
Second: Councilman Paddock
The Town Board authorizes the Budget Officer to make budget modifications to the 2022 General Fund and Highway Fund, as required to close the 2022 budget year, provided a copy of all modifications is presented to the Town Board.
Aye: 5 nay: 0 abstain: 0 motion carried
INSURANCE CONTRACT:
Resolution # 21-2023:
Motion: Councilman Paddock
Second: Councilwoman Enouen
Pursuant to Town Law, §64(3)(4) and General Municipal Law, §52 that the Town Board authorizes the Supervisor to sign the insurance contract to secure full and adequate insurance to protect the property of the town against fire and theft and to protect the town for the many exposures to liability for
tort damages and other claims that exist today, as submitted by Sprague & Killeen for the year 2023 as presented.
Selective Insurance
Commercial Fire $ 8,663.00
NYS Fire Insurance Fee $ 39.77
Crime Fidelity $ 50.00
Inland Marine $ 5,735.00
General Liability $ 21,170
Business Automobile $ 31,652.00
NYS Motor Vehicle $ 140.00
Umbrella/Excess Liability $ 15,763.00
Flood and Earthquake $ 1,185.00
Police Professional Liability $ 2,249.00
Public Officials $ 9,553.00
Recreation Accident/Health $ 1,010.00
OCP Protective Liability $ 362.00
Travelers Insurance
Crime $ 537.00
TOWN CONTRACTUAL SERVICES:
Resolution # 22 -2023:
Motion: Councilwoman Smiseth
Second: Councilwoman Enouen
Pursuant to Town Law Article IV §64(6), that the Town Board approves the following contractual service expenditures for the fiscal year ending December 31, 2023 and authorizes the Supervisor to execute on behalf of the Town any related contracts, upon submittal of an accounting by the organization of the use of the 2022 funding and the expectation of the purpose of the 2023 funding.
VETERAN SERVICES
VFW Post #8959 $1,000
JOINT RECREATIONAL PROJECTS
Kerhonkson Pool $20,000
Indian Valley Little League $900
Rondout ValleyYouth Football & Cheer $900
Barracuda Swim Team $900
LIBRARY SERVICES
Ellenville Public Library $13,750
Stone Ridge Library $TBD
Little Ones Learning Center, Inc. $5,200
ADULT RECREATION
Rochester Seniors $5,000
Kerhonkson-Accord Golden Seniors $500
Kerhonkson-Accord Jewish Seniors $500
MUSEUM
Friends of Historic Rochester $5,000
Aye: 5 nay: 0 abstain: 0 motion carried
PERSONAL VEHICLE USE:
Resolution # 23-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
Pursuant to Town Law Article VIII §116(1), that Town vehicles shall be utilized for the conduct of Town business when available, however the Town Board authorizes employees and officials of the Town to utilize personal vehicles in the conduct of Town business with prior authorization from their department head, the Supervisor, or resolution of the Town Board. Such persons shall be eligible for reimbursement at the IRS reimbursement per mile rate for documented use, upon presentation of documentation and audit. (65.5 cents/mile as of 1/1/2023)
Aye: 5 nay: 0 abstain: 0 motion carried
EMPLOYEE CLOTHING AND FOOTWEAR ALLOWANCE:
Resolution # 24-2023:
Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
The Town Board authorizes the Town Supervisor to make payment of the following 2022 clothing and footwear allowances to be paid by January 31, 2023, upon receipt of vouchers by the employees. Receipts must be submitted equalling the amount before December 1, 2023. The Town Board authorizes the Supervisor the authority to verify compliance.
Highway Dept. x 10 $500
Laborer – Buildings x 1 $500
Laborer – Transfer Station x 3 $500
Aye: 5 nay: 0 abstain: 0 motion carried
EMPLOYEE AND ELECTED OFFICIAL SALARY AND WAGE SCHEDULE:
Resolution # 25-2023:
Motion: Councilman Paddock
Second: Councilwoman Smiseth
Pursuant to Town Law Article III §20(1)(b) and Article VIII §116(1), that the Town Board establishes the positions listed on the Salary and Wage Schedule for Elected and Appointed Positions for one year, and that the holder of each position shall be paid at the rate specified therein, for the work period specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2023.
Hourly Employees
Code Enforcement Officer/Building Inspector $30.75/hr – 28 hrs/wk
Recreation Director $25.00/hr – 35 hrs/wk
Fire Inspector (PT) $22.80/hr – 15 hrs/wk
Zoning Coordinator $22.55/hr – 37.5 hrs/wk
Clerk to Justice Albaugh $22.55/hr – 28 hrs/wk + court hours
Deputy Town Clerk 1 $21.50/hr – 40 hrs/wk
Confidential Secretary/Bookkeeper to the Supervisor $21.50/hr – 40 hrs/wk
Fire Inspector (PT) $21.20/hr – 15 hrs/wk
Assessor Field Worker $20.00/hr – 20 hrs/wk
Highway Secretary $20.00/hr – 25 hrs/wk
Deputy Town Clerk 2 $20.00/hr – 35 hrs/wk
Clerk to Justice LaFlamme $19.40/hr – 28 hrs/wk + court hours
Assessor Aide (provisional) $19.25/hr – 35 hrs/wk
Asst Recreation Director $19.25/hr – 35 hrs/wk
Planning Board/ZBA Clerk $18.50/hr – 35 hrs/wk + meetings
Recreation Aide (PT) – Summer x 4 $18.25/hr – as scheduled as per budgeted hours
Laborer – Transfer Station – Lead $18.00/hr – 32 hrs/wk
Constable (PT) (provisional) – Administration $17.50/hr – as scheduled as per budgeted hours
Laborer – Transfer Station $17.50/hr – 32 hrs/wk
Laborer – Transfer Station $17.50/hr – 32 hrs/wk
Constable (PT) (provisional) – Scheduling $17.00/hr – as scheduled as per budgeted hours
Constable (PT) (provisional) x2 $16.50/hr – as scheduled asper budgeted hours
Constable (Probationary) (PT) (provisional) x 3 $16.00/hr – as scheduled as per budgeted hours
Recreation Aide (PT) – After School $15.00/hr – as scheduled as per budgeted hours
Counsellor (PT) – Summer $15.00/hr – as scheduled as per budgeted hours
Court Officer $75.00 per session + $20.00/hr above 4 hours
Salary Employees
Assessor $35,620/yr ($685/wk) – 20 hrs/wk
Dog Control Officer $20,800/yr ($400/wk) – as needed on call
Stipends
Budget Officer $8,840/yr ($170/wk)
Tax Collector $5,512/yr ($106/wk)
Transfer Station Department Head $5,200/yr ($100/wk)
Registrar of Vital Statistics $2,236/yr ($43/wk)
Deputy Registrar $520/yr ($10/wk)
Deputy Highway Superintendent $ 1,976/yr ($38/wk)
Elected Officials
Highway Superintendent $61,204/yr ($1,177/wk)
Town Clerk + Records Management Officer $52,364/yr ($1.007/wk)
Supervisor $49,400/yr ($950/wk)
Town Justice x 2 $16,800/yr ($1,400/month)
Town Councilperson x 4 $6,900/yr ($575/month)
SALARY AND WAGE SCHEDULE HIGHWAY DEPARTMENT / BUILDING & GROUNDS MAINTENANCE:
Resolution # 26 -2023:
Motion: Councilwoman Enouen
Second: Councilman Coleman
Pursuant to 1Town Law Article III §20(1)(b), Article VIII §116(1) and Civil Service Law §208, that the Town Board establishes the hourly wage rates, effective as of January 1, 2023, for Highway Department and Building & Grounds Maintenance employees in accordance with the terms and conditions of the collective bargaining agreement negotiated between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363 for the period January 1, 2023-December 31, 2026.
Aye: 5 nay: 0 abstain: 0 motion carried
Prior to Jan. 1, 2014 Employee After Jan. 1, 2014 Employee
Working Supervisor $31.00/hr Working Supervisor $28.36/hr
HMEO/Mechanic $30.19/hr HMEO/Mechanic $27.61/hr
HMEO $29.52/hr HMEO $27.01/hr
MEO/Driver $28.27/hr MEO/Driver $25.84/hr
Laborer- Highway $26.34/hr Laborer- Highway $24.10/hr
Laborer – Bldngs/Grnds $22.96/hr
AMENDMENT TO TOWN OF ROCHESTER COMPENSATION AND BENEFITS MANUAL:
Resolution # 27-2023:
Motion: Supervisor Baden
Second: Councilwoman Enouen
Amendment: Supervisor Baden amended the motion and Councilwoman Enouen seconded the motion to change the hours from 12 midnight to 11pm.
Part 2, Section 2.2.3, Overtime, of the Town of Rochester Compensation and Benefits Manual shall be amended as follows
An FLSA-non-exempt employee with a 35-hour workweek is paid at the employee’s hourly rate of pay (straight time) for all authorized time worked over thirty-five hours but less than forty hours in a given workweek; such employee is paid at one and one-half times the employee’s hourly rate of pay for all authorized time worked over forty hours in a given workweek.
Employees not covered under the terms of a collective bargaining agreement shall be paid at one and one-half times the employee’s hourly rate of pay for all authorized time worked between the hours of 11pm and 6:00am, regardless of number of hours of work in a given workweek. Such hours worked during this period of time shall be considered overtime and not count in the calculation of an employee’s regular work week.
Aye: 5 nay: 0 abstain: 0 motion carried
ESTABLISHMENT OF DEPUTY TOWN SUPERVISOR:
Resolution # 28-2023:
Motion: Supervisor Baden
Second: Councilman Paddock
Pursuant to Town Law Article III §42, that the office of Deputy Town Supervisor shall be established by the Town.
Aye: 5 nay: 0 abstain: 0 motion carried
DEPUTY SUPERVISOR APPOINTMENT:
Town Supervisor Baden appoints Councilwoman Erin Enouen to serve as Deputy Town Supervisor.
AUTHORIZING SUPERVISOR TO DESIGNATE A CONFIDENTIAL SECRETARY/ BOOKKEEPER:
Resolution # 29-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
Pursuant to Town Law Article III §29(15), that the Town Board authorizes the Supervisor to designate a Confidential Secretary to the Supervisor/Bookkeeper, to serve at the pleasure of the Supervisor.
Aye: 5 nay: 0 abstain: 0 motion carried
CONFIDENTIAL SECRETARY TO THE SUPERVISOR / BOOKKEEPER APPOINTMENT:
Town Supervisor Baden appoints Seth Woodbury to serve as Confidential Secretary to the Supervisor/Bookkeeper.
TOWN HISTORIAN APPOINTMENT:
Pursuant to Arts and Cultural Affairs Law §57.07, Town Supervisor Baden appoints Kathleen Gundberg to serve as Town Historian to be compensated at a yearly stipend rate of $500, to be paid quarterly.
LIAISON APPOINTMENTS TO SERVE AT THE PLEASURE OF THE TOWN SUPERVISOR:
Town Supervisor Baden announces the appointment of
Liaison to Agriculture Councilwoman Enouen
Liaison to Cablevision Councilman Coleman
Liaison to Code Enforcement Councilwoman Enouen
Liaison to Constabulary Councilman Paddock
Liaison to Eldercare Program Councilwoman Smiseth
Liaison to EMS and Fire Districts Councilman Coleman
Liaison to Environment and ECC Councilman Enouen
Liaison to Historical Preservation and HPC Town Clerk Gundberg
Liaison to Housing Councilwoman Smiseth
Liaison to Human Resources Councilman Paddock
Liaison to Justice Court Councilman Paddock
Liaison to Libraries Councilwoman Enouen
Liaison to Parks Councilman Paddock
Liaison to Planning Board Councilwoman Enouen
Liaison to Recycling and Transfer Station Councilwoman Enouen
Liaison to Recreation Councilman Paddock
Liaison to Website Councilwoman Enouen
Liaison to Zoning Board of Appeals Councilman Coleman
ESTABLISHMENT OF DEPUTY HIGHWAY SUPERINTENDENT:
Resolution # 30-2022:
Motion: Councilwoman Enouen
Second: Councilman Coleman
Pursuant to Town Law Article VII §32(2), that the Town shall establish the office of Deputy Highway Superintendent, to serve at the pleasure of the Highway Superintendent. The Deputy Highway Superintendent shall be compensated at a yearly stipend rate of $1,976 to be paid weekly.
Aye: 5 nay: 0 abstain: 0 motion carried
HIGHWAY SUPERINTENDENT APPOINTMENTS OF HIGHWAY EMPLOYEES:
Resolution # 31-2023
Motion: Councilman Coleman
Second: Councilwoman Smiseth
Pursuant to Highway Law Article III §32(2), that the Town Board consent to the Highway Superintendent to employ such persons as may be necessary for the maintenance and repair of town highways and bridges, and the removal of obstructions caused by snow and provide for the supervision of such persons, subject to the amounts and positions budgeted, therefore.
Aye: 5 nay: 0 abstain: 0 motion carried
HIGHWAY SUPERINTENDENT FREY APPOINTMENTS:
Working Supervisor (pre-2014) Jared Gundberg
HMEO (pre-2014) Wayne Gray
HMEO (pre-2014) Richard Hasbrouck
HMEO (post 2014) Chad Cooper
HMEO (post 2014) Thomas Crotty
HMEO (post 2014) William Farrell
HMEO (post 2014) Leonard Krom
HMEO/Mechanic (post 2014) Tim Hornbeck
HMEO/Mechanic (post 2014) Griffin Kelsey
Laborer (post 2014) David Linscott
Seasonal Highway MEO – until 3/31/2023 Patrick Davis
Seasonal Highway Laborer – until 3/31/2023 Justin Junta
APPOINTMENT OF HIGHWAY SUPERINTENDENT DUTIES:
Resolution # 32-2023:
Motion: Councilwoman Enouen
Second: Councilman Coleman
Pursuant to Highway Law Article III §31(1), and upon consent of the Highway Superintendent, the Town Board establishes the oversight and supervision of these duties to the Highway Superintendent: Grounds Maintenance and Repair, Parks Maintenance and Repair, Rail Trail Maintenance and Repair, and Snow removal of Town property parking areas and walkways and any other property shared by shared services agreements.
Aye: 5 nay: 0 abstain: 0 motion carried
DESIGNATION OF DEPARTMENT HEAD:
Resolution # 33-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
Pursuant to Highway Law Article III §31(1), and upon consent of the Highway Superintendent, the Town Board designates Jeffrey Frey as the department head of the buildings department and transfer station. He shall be compensated at a yearly stipend of $5,200, paid weekly for the transfer station department head.
Aye: 5 nay: 0 abstain: 0 motion carried
DESIGNATION OF REGISTRAR OF VITAL STATISTICS:
Resolution# 34-2023:
Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
Pursuant to Public Health Law, §§ 4121, 4123, the Town Board designates the Town Clerk Kathleen Gundberg as Registrar of Vital Statistics to a term to run concurrent with her Town Clerk term of office and to be compensated at a yearly stipend rate of $2,236, to be paid weekly. A Deputy Registrar of Vital Statistics shall be established and compensated at a yearly stipend rate of $520, to be paid weekly. Christina Ferrara, 1st Deputy Town Clerk is designated.
Aye: 5 nay: 0 abstain: 0 motion carried
ESTABLISHMENT OF DEPUTY TOWN CLERKS:
Resolution # 35 -2023:
Motion: Councilwoman Smiseth
Second: Councilwoman Enouen
Pursuant to Town Law Article III §30(10)(a), that the 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector and 2nd Deputy Town Clerk shall be established by the Town, to serve at the pleasure of the Town Clerk, and shall be authorized to fulfil all the duties of the Town Clerk in their absence.
Aye: 5 nay: 0 abstain: 0 motion carried
DEPUTY TOWN CLERK APPOINTMENT:
Town Clerk Gundberg announces appointment of
Christina Ferrara, 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector
Courtney Coffey 2nd Deputy Town Clerk
The Town Clerk is authorized to engage alternate Deputies as needed, subject to the adopted budget.
DESIGNATION OF ADDITIONAL DUTIES:
Resolution # 36-2023:
Motion: Councilman Coleman
Second: Councilwoman Smiseth
With the consent of the Town Clerk, the Town Board designates the additional duties of Code Enforcement/Building Department clerk to the 2nd Deputy Town Clerk.
Aye: 5 nay: 0 abstain: 0 motion carried
DESIGNATION OF HANDICAPPED PARKING PERMIT ISSUING AGENTS:
Resolution # 37-2023:
Motion: Councilwoman Enouen
Second: Councilman Paddock
Pursuant to Vehicle and Traffic Law, §1203-a (1), the Town Board designates the Town Clerk, 1st Deputy Town Clerk, and 2nd Deputy Town Clerk as Handicapped Parking Permit Issuing Agents
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF TOWN MARRIAGE OFFICER:
Resolution # 38-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
Pursuant to Domestic Relations Law Article III §11-c, that the Town Board appoints Kathleen Gundberg to serve as Town of Rochester Marriage Officer with no compensation by the Town.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF DOG CONTROL OFFICER:
Resolution # 39-2023:
Motion : Councilwoman Enouen
Second: Councilman Coleman
Pursuant to Agriculture & Markets Law, §114, the Town Board appoint Jill Shufeldt to the position of Dog Control Officer, to be compensated at a yearly stipend rate of $20,800, to be paid weekly plus mileage reimbursement paid monthly upon submittal of a voucher for payment.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF ASSISTANT DOG CONTROL OFFICER:
Resolution # 40-2023:
Motion: Councilwoman Enouen
Second: Councilman Paddock
Pursuant to New York Agriculture & Markets Law §114, the Town Board appoints Kevin Hindman, Assistant Dog Control Officer, at a contractual rate of $18.50 per hour plus mileage reimbursement, both paid monthly upon submittal of a voucher for payment.
Aye: 5 nay: 0 abstain: 0 motion carried
EMPLOYEE APPOINTMENTS:
Resolution # 41-2023:
Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
Councilman Coleman Absent for resolution
Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the following appointments in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.
Laborer – Transfer Station – Lead Justin Junta
Laborer – Transfer Station Troy Pagan
Laborer – Transfer Station Warren Johnson
Laborer – Buildings Harry Worden
Assessor Jeremy Barraca
Assessor Aide (provisional) Joanne Faerber
Assessor Field Worker Vacant
Code Enforcement Officer/Building Inspector Albert Davis
Zoning Coordinator Alyssa Farrell
Fire Inspector (PT) William Farrell
Fire Inspector (PT) Michael Banach
PB/ZBA secretary Kiera Power (effective Jan. 9. 2023)
Recreation Director Ashley Sweeney
Asst. Recreation Director Bethany Dennin
Aye: 4 nay: 0 abstain: 0 motion carried
Coleman absent
AUTHORIZING SUPERVISOR TO ADVERTISE A VACANT POSITION:
Resolution # 42-2023:
Motion: Councilwoman Enouen
Second: Councilman Paddock
On request of the Assessor, the Town Board authorizes the Supervisor to advertise a call for eligible applicants to apply for the position Assessor Field Worker.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF CLERK TO JUSTICE LAFLAMME:
Resolution # 43-2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
Pursuant to Town Law Article III §20(1)(b) and upon advice and consent of Justice LaFlamme, The Town Board hereby appoints Deborah Goodman to serve as the Clerk to Justice LaFlamme, effective January 1, 2023, as funded per the 2023 Wage and Salary Schedule.
Justice LaFlamme shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF CLERK TO JUSTICE ALBAUGH:
Resolution # 44-2023:
Motion: Councilwoman Enouen
Second: Councilman Coleman
Pursuant to Town Law Article III §20(1)(b) and upon advice and consent of Justice Albaugh, The Town Board hereby appoints Lee Ann Warren to serve as the Clerk to Justice Albaugh, effective January 1, 2023, as funded per the 2023 Wage and Salary Schedule.
Justice Albaugh shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF TOWN BOARD MEMBERS TO EXAMINE JUSTICE COURT DOCKETS:
Resolution # 45-2023:
Motion: Supervisor Baden
Second: Councilman Paddock
Amended by Councilwoman Enouen and seconded by Councilman Paddock to replace Councilman Coleman with Councilwoman Smiseth
Pursuant to Town Law §123, the Town Board appoints Councilwoman Enouen and Councilman Coleman to meet for the purpose of examining the civil and criminal dockets of each town justice and ensure that the fines and fees that have been collected by each justice have been turned over to the proper officials as required by law.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF CONSTABLES:
Resolution # 46-2023:
Motion: Councilman Paddock
Second: Councilwoman Smiseth
Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the following appointments in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.
Constable (PT) (provisional) Richard Miller
Constable (PT) (provisional) Jose Velasco
Constable (PT) (provisional) Marc Cathcart
Constable (PT) (provisional) DJ Koeppen
Constable-Probationary (PT) (provisional) Mark Smith
Constable-Probationary (PT) (provisional) Emilia Picon
Constable-Probationary (PT) (provisional) Jorge Santana
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF ADDITIONAL DUTIES:
Resolution # 47-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
The Town Board assigns additional duties to the following constables, and they shall be compensated for their time worked, as budgeted therefore:
Administrative duties of the constabulary are assigned to Constable Richard Miller
Scheduling duties of the constabulary are assigned to Constable Jose Velasco
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF RECREATION AIDES:
Resolution # 48-2023:
Motion: Councilman Smiseth
Second: Councilman Coleman
Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the Recreation Director to make appointments from time to time, upon written notification to the Town Supervisor, in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments dealing with youth shall be contingent on completion of background checks. All appointees shall serve subject to the pleasure of the Town Board or as mandated by New York State statute.
Up to 8 Recreation Aides-After School Not to exceed 2520 total hours per year
4 Recreation Aides-Summer Not to exceed 684 total hours per year
6 Counsellors-Summer Not to exceed 888 total hours per year
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR:
Resolution # 49-2023:
Motion: Councilwoman Enouen
Second: Councilman Coleman
The Town Board appoints Gerald Fornino to serve as Emergency Management Coordinator with no compensation.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF TOWN WEBSITE COORDINATOR:
Resolution # 50-2023:
Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
The Town Board appoints Richard Miller to serve as Town Website Coordinator with no compensation.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF O & W TRAIL COALITION REPRESENTATIVE:
Resolution # 51-2023:
Motion: Councilman Coleman
Second: Councilwoman Enouen
The Town Board designates Supervisor Baden, voting member and Flynn O’Connor, alternate voting member
Aye: 5 nay: 0 abstain: 0 motion carried
CONTRACTUAL CLEANING SERVICES:
Resolution # 52-2023:
Motion: Councilwoman Smiseth
Second: Councilman Paddock
The Town Board retains the services of Sheila Brown to perform cleaning services at an independent contractual rate of $18.00 per hour, subject to audit of a monthly voucher. All supplies and materials are to be ordered and paid through the Supervisor’s office.
Aye: 5 nay: 0 abstain: 0 motion carried
RE-ADOPTION OF PROCURMENT POLICY:
Resolution # 53-2023:
Motion: Councilman Paddock
Second: Councilwoman Smiseth
Pursuant to General Municipal Law Article V-A §104-B, that the Procurement Policy of the Town shall be readopted as currently exists, adopted with resolution 104-2020, subject always to future revision by the Town Board.
Aye: 5 nay: 0 abstain: 0 motion carried
RE-ADOPTION OF USE OF PROFESSIONALS POLICY:
Resolution # 54-2023:
Motion: Councilwoman Enouen
Second: Councilman Paddock
The Use of Professionals policy of the Town shall be readopted as currently exists, adopted with resolution 276-2019, subject always to future revision by the Town Board
Aye: 5 nay: 0 abstain: 0 motion carried
MEMBERSHIP IN STATE AND COUNTY ORGANIZATIONS:
Resolution # 55-2023:
Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
Amendment: Councilwoman Enouen motioned and Councilwoman Smiseth seconded to include the Ulster County town Clerk & tax Collector Association.
Pursuant to Town Law Article VIII §116(10), that the Town Board authorizes payment by the Supervisor of membership dues to the following organizations for 2023, as budgeted.
New York State Assessors Association
New York State Association of Towns
New York State Association of Town Superintendents of Highways
New York State Planning Federation
New York State Town Clerk’s Association
New York State Court Clerks Association
Ulster County Association of Town Supervisor’s and Mayors
Ulster County Assessors Association
Ulster County Town Clerk & Tax Collector Association
Shawangunk Mountain Scenic Byway
Catskill Watershed Corporation
O&W Trail Coalition of Municipalities
Other Municipal Organizations, as determined by the Supervisor as necessary
Aye: 5 nay: 0 abstain: 0 motion carried
DELEGATES TO THE NYS ASSOCIATION OF TOWNS ANNUAL MEETING:
Resolution # 56-2023:
Motion: Councilwoman Enouen
Second: Councilman Coleman
Pursuant to Town Law Article VIII §116(10), that the Town’s delegate to the Annual Meeting of the New York State Association of Towns shall be the Supervisor and the alternate delegate shall be the Town Clerk. The following shall also be authorized to attend, two Councilpersons, two Town Justices, one Zoning Board of Appeals member and one Planning Board member or two members from either board. Attendees shall be entitled to reimbursement of reasonable documented necessary and ordinary expenses up to the amount budgeted therefor. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement.
Aye: 5 nay: 0 abstain: 0 motion carried
POLICY FOR ATTENDANCE AT TRAININGS, CONFERENCEES AND MEETINGS:
Resolution # 57-2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
Pursuant to General Municipal Law Article V §77-B, that the Town Board authorizes town elected and appointed officials and town employees to attend trainings, conferences, and informational meetings with prior approval from their department head, the Supervisor, or resolution of the Town Board, contingent on verification related costs are budgeted therefor. Registration fees and reasonable documented necessary and ordinary travel expenses shall be reimbursed, subject to Town Board audit. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF PLANNING BOARD CHAIR:
Resolution # 58-2023:
Motion: Councilwoman Enouen
Second: Supervisor Baden
Pursuant to Town Law Article XVI §271, Town of Rochester Code 140 Article X, that the Town Board appoints Bruce Psaras, Chair and Patrick Williams, Vice-Chair of the Planning Board.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF ZONING BOARD OF APPEALS CHAIR:
Resolution # 59-2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
Recused on vote: Councilwoman Enouen
Pursuant to Town Law Article XVI §267, Town of Rochester Code 140 Article IX, that the Town Board appoints Sam Zurofsky, Chair and Clay Haugen, Vice-Chair of the Zoning Board of Appeals.
Aye: 4 nay: 0 abstain: 1- Enouen motion carried
APPOINTMENT OF ENVIRONMENTAL CONSERVATION COMMISSION CHAIR:
Resolution # 60-2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
Pursuant to General Municipal Law Article XII-F §239-x, Town of Rochester Code 14, that the Town Board appoints John Messerschmidt, Chair and Judith Karpova, Vice-Chair of the Environmental Conservation Commission.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF HISTORIC PRESERVATION COMMISSION CHAIR:
Resolution # 61-2023:
Motion: Councilman Coleman
Second: Supervisor Baden
Pursuant to Town of Rochester Town Code §22, that the Town Board appoints Deborah Medenbach, Chair, and Wilton Duckworth, Vice-Chair of the Historic Preservation Commission.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF YOUTH AND SENIOR RECREATION COMMISSION CHAIR:
Resolution # 62-2023:
Motion : Councilman Coleman
Second: Councilman Paddock
Pursuant to Town Board resolution adopted December 7, 2006, revised March 28, 2007, revised February 28, 2014, that the Town Board appoints Deborah Martin Chair and Pam Stocking, Vice-Chair of the Youth and Senior Recreation Commission.
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF TRAILS COMMITTEE CHAIR:
Resolution # 63-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
Councilwoman Enouen absent on the resolution
Pursuant to Town Board resolution 147-2018, that the Town Board appoints Flynn O’Connor, Chair of the Trails Committee.
Aye: 4 nay: 0 abstain: 0 motion carried
Enouen absent
AUTHORIZATION OF BOARDS AND COMISSIONS STIPENDS:
Resolution # 64-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
The Town Board authorizes payment of the following 2023 stipends, upon audit of vouchers, as budgeted, to be paid quarterly. Board of Assessment Review stipends shall be paid in full, upon audit of vouchers, the month after completion of service.
Zoning Board of Appeals
Chairperson $120/quarter, $12.50/training hour (maximum 4 per year)
Members $30/meeting, $12.50/training hour (maximum 4 per year)
Planning Board
Chairperson $180/quarter, $12.50/training hour (maximum 4 per year)
Members $30/meeting, $12.50/training hour (maximum 4 per year)
Board of Assessment Review
Members $300/year, payable upon completion of Grievance Day report
Aye: 5 nay: 0 abstain: 0 motion carried
2023 TOWN OFFICE HOURS OF OPERATION OPEN TO THE PUBLIC:
Resolution # 65-2023:
Motion: Councilman Paddock
Second: Councilman Coleman
The Town Board establishes the hours of operation for Town Offices to be open to the public, as presented.
All Town Offices will close on all officially designated Town Holidays.
Hours of Operation may be altered or changed at any time at the direction of the Town Supervisor or by resolution of the Town Board due to weather or emergency circumstances.
Assessor Mon-Fri As per Assessor weekly schedule closed Sat, Sun
Town Clerk Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Tax Collector Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Supervisor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Building Dept. Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Code Enforcement Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Planning & Zoning Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Recreation Mon-Fri 9am–12 Noon, 1pm–4pm closed Sat., Sun
Highway Office Mon-Fri 6am–12 Noon, 12:30pm–2:30pm closed Sat, Sun
Justice Court Mon-Thurs 9am-4pm closed Fri, Sat, Sun
Transfer Station Tue, Thurs, Fri, Sat 7:30am–4pm
Last Load accepted at 3:45pm closed Mon, Wed, Sun
Aye: 5 nay: 0 abstain: 0 motion carried
2023 RECREATION DEPARTMENT FEES:
Resolution # 66 -2023:
Motion: Councilwoman Smiseth
Second: Councilman Coleman
Upon advisement of the Recreation Director, that the Town Board establishes the 2023 Fee Schedule, effective Jan. 1, 2023, as presented.
Summer Program:
Residents $ 125.00 per week per participant
After School:
October – May $ 80.00 per month per participant
September & June $ 40.00 per month per participant
Basketball:
Clinic: $ 60.00 per participant
League: $ 80.00 per participant
Line Dancing, Exercise Class, Yoga Class Free
Specialty Classes Free
Aye: 5 nay: 0 abstain: 0 motion carried
2023 AND CODE ENFORCEMENT OFFICE FEES:
Resolution # 66-2023:
Motion: Councilwoman Smiseth
Second: Councilwoman Enouen
Upon advisement of the Building and Code Enforcement Department, that the Town Board establishes the 2023 Fee Schedule, effective Jan. 1, 2023, as presented.
Budget Line 2023 Fee
1289 – Department Income, Other Governmental Income
Each Municipal Search $125
Requested Expedited Municipal Search (3-5 Business Day Turn Around) $250
Reissued Municipal Search Due to Violation/Expired Permit $50 surcharge
1540 – Public Safety & Fire Inspections
All Fire Safety Inspections include the 1st reinspection at no charge.
Fire safety and property maintenance inspections of buildings or structures which contain an area of public assembly* shall be performed at least once every 12 months.
Areas of public assembly” means all buildings or portions of buildings used for gathering together fifty or more persons for amusement, athletic, civic, dining, educational, entertainment, patriotic, political, recreational, religious, social, or similar purposes, the entire fire area of which they are a part, and the means of egress therefrom.
[as defined by NY Executive Law §372]
Fire safety and property maintenance inspections of buildings or structures being occupied as dormitories* shall be performed at least once every 12 months.
*DORMITORY. A space in a building where group sleeping accommodations are provided in one room, or in a series of closely associated rooms, for persons not members of the same family group, under joint occupancy and single management, as in college dormitories or fraternity houses.
[as defined by Building Code of NYS]
Fire safety and property maintenance inspections of all multiple dwellings not included in Category 1. or 2. above, and all nonresidential buildings, structures, uses and occupancies not included in Category 1. or 2. above), shall be performed at least once every 24 months.
NOTE: Any mixed-use facility of residential/public use shall be considered as follows:
Where the residential and public use share one building story of occupation, the public use calculation shall be the entire square footage of that floor. Where the uses are on separate stories, the calculation shall be for the public use story(ies) only.
Miscellaneous Permit (ex: roofs, small scale solar, generators) $50/1st $1000
$15/$1000 thereafter
Fence Permit $50
Signs, Located on a Structure $75
Signs, Free-Standing $150
Stoves- Outdoor, Wood, Gas, Pellet, Insert, etc. $100
Swimming Pools (without deck) $50/1st $1000
$15/$1000 thereafter
Large Scale Solar $4000/acre
Renewal of Permits, Other 50% of Original Permit Cost
Resident: $ 35.00 (proof of residency)
Senior Permit 65+: $ 20.00
KAFAS- Kerhonkson Fire, Accord Fire $ 20.00 (proof of membership required)
PUNCHCARDS: (available for purchase at the Town Clerk’s office OR at the Transfer Station)
Punch cards are sold in $ 8.00 increments with 4 punches on each card.
HOUSEHOLD WASTE (MSW – Municipal Solid Waste)
Less than 30 gallons $ 2.00 (1 punch)
30-55 gallons $ 4.00 (2 punches)
Xtra Large Cans Greater than 72 gallons $ 8.00 (4 punches)
RESIDENTIAL C&D (Construction & Demolition Debris)
Residential ONLY.
No Commercial, Business, Contractor, Or Farm C&D Accepted
C&D capacity is limited.
Transfer Station reserves the right to refuse C&D based on the capacity of transfer station.
LOAD MAXIMUM of 2 Cubic Yards.
Cubic Yard Guide: 3x3x3ft = 1 cubic yard (27 square feet)
BULK/LOOSE IN TRUCK OR TRAILER (Max 2 cubic yards)
Cannot be filled above the body of truck
Short 6’ Truck Bed: about 1.5 cubic yards $100
Standard 8’ Truck Bed: not to exceed more than 2 cubic yards $125
Heavy Material Surcharge* $25
May be assessed If load is greater than 50% brick, shingles, rubble, concrete, or asphalt
TRANSFER STATION PRICING FOR INDIVIDUAL ITEMS (per piece)
Tires (no tires larger than tandem trailer size)
Riding Lawn Mower sized tires $ 4.00
Passenger/Light Truck Tires: Up to 16″ $ 8.00
Medium Truck Tires larger than 16″ $ 22.00
Large Truck Tires $ 8.00 Per Ply
Skid Steer Tires $ 16.00
Appliances: anything with Freon $ 14.00
Florescent Lightbulbs:
Compact CFL lamps $ 1.00 each
4’T-8 or T-12 Lamps $ 2.00 each
8’ T-8 or T-12 Lamps Not Accepted
Other Disposables
Furniture, Mattresses & Rugs Will Be Charged Double If Received Wet**
Furniture
Chairs, kitchen, office $ 4,00
Living Room Furniture $ 6.00 per seat
Sofa $ 18.00
Sleeper Sofa $ 24.00
Wood/plastic Furniture (desks, dressers, etc.) $ 8.00
Mattresses
Twin, each piece $ 8.00
Full/Queen, each piece $10.00
King, each piece $16.00
Rugs, Carpets, Pads
Up to 12×12 $ 8.00
Larger than 12×12 $16.00
Porcelain sink, toilet, bathroom vanity $10.00
Recyclables – as per UCRRA approved list
PLEASE, NO Plastic Bags or Garbage Bags
Glass, Mixed Paper, Cardboard, Aluminum Metal Free
Metal Free
Organic Waste/Food Scraps Free
Aye: 5 nay: 0 abstain: 0 motion carried
PLANNING BOARD FEES FOR 2023 :
Resolution # 68-2023:
Motion: Councilwoman Paddock
Second: Councilman Coleman
The Town Board establishes the 2023 Fee Schedule, effective Jan. 1, 2023, as recommended by the Planning Board Chair, as presented.
Planning Board fees:
Pre-App Conference (at a meeting) Free
Pre-App Conference (independent meeting) varies upon determination of town costs
Home Occupation $ 200
Sign Permit $ 150
Special Use Permit – Existing Structure $ 350
Special Use Permit – New Construction 4000 sq. ft or less $ 450
Special Use Permit – New Construction greater than 4000 sq. ft $ 650
Site Plan Approval – Existing Structure $ 350
Site Plan Approval – New Construction 4000 sq. ft or less $ 450
Site Plan Approval – New Construction greater than 4000 sq. ft $ 650
Minor Subdivision $ 300 + $ 150 for each new lot
Major Subdivision $ 750 + $ 150 for each new lot
Recreation Fees* $ 500 per lot over 5 lots
At option of Planning Board NYS Town Law §277 (4)
Natural Subdivision $ 100
Lot line adjustment $ 100
Aye: 5 nay: 0 abstain: 0 motion carried
2023 PLANNING BOARD INITIAL ESCROW FEES: (change from 2022)
Resolution # 69 -2023:
Motion: Councilman Paddock
Second: Councilman Coleman
The Town Board establishes the 2023 Initial Escrow Fee Procedure, effective Jan. 1, 2023, as recommended by the Planning Board Chair, as presented.
Applicants may also be charged costs related to reviews by the Board Attorney, Board Engineer and other specialist firms that may be required. Escrow requirements are determined upon application review by the respective Planning or Zoning Board Chair.
These fees are to be deposited with the Supervisor’s Office in the Town Escrow Account for reimbursement of professional fees incurred during the review of applications. Additional funding shall be required if the escrow account is depleted or reaches less than 10% of the initial deposit. Upon the end of the application review process when all professional billings have been satisfied, the Town Supervisor will remit any remaining funds back to the applicant.
Aye: 5 nay: 0 abstain: 0 motion carried
2023 ZONING BOARD OF APPEALS FEES
Resolution # 70-2023
Motion: Councilwoman Smiseth
Second: Councilman Coleman
The Town Board establishes the 2023 Fee Schedule, effective Jan. 1, 2023, as recommended by the Zoning Board of Appeals Chair, as presented.
Zoning Board of Appeals:
Pre-App Conference (at a meeting) Free
Pre-App Conference (independent meeting) varies upon determination of town costs
Area Variance $ 200
Use Variance $ 300
Appeal of Code Enforcement Determination $ 300 refunded if successfully appealed
ADJOURNMENT:
Motion: Councilwoman Smiseth
Second: Councilwoman Enouen
Motion carried
The organizational meeting was adjourned at 8:20pm.
RESPECTFULLY SUBMITTED,
KATHLEEN A. GUNDBERG
TOWN CLERK