Town Board Organizational Meeting – January 2022

The Town of Rochester Town Board held the Organizational Meeting on January 3, 2022 at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID: 897 6026 2438 Password: 810294

Supervisor Baden called the meeting to order and led in the Pledge of Allegiance to the Flag. – Moment of Remembrance

PRESENT:

Councilman Michael Coleman Councilwoman Erin Enouen
Councilman Adam Paddock ( HYBRID) Councilwoman Charlotte Smiseth (HYBRID)
Supervisor Michael Baden Town Clerk Kathleen Gundberg ( HYBRID)

OATHS OF OFFICE:

Justice LaFlamme administered Oaths of Office for Town Clerk, Town Supervisor & Two Town Council

RESOLUTIONS:

ADOPTION OF THE AGENDA:
Resolution # 1 -2022:

A Motion was made by Councilwoman Enouen that the Town Board accepts the agenda for the 2022 Town of Rochester Organizational Meeting, as prepared by the Supervisor
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

ADOPTING RULES OR ORDERS OF THE TOWN BOARD OF THE TOWN OF ROCHESTER:
Resolution # 2 -2022:

A Motion was made by Councilman Paddock;

Whereas, Town Law, §63 provides that the Town Board may determine the rules of its procedure.

Now, Therefore Be It Resolved that the following Rules of Order be and the same are hereby adopted pursuant to Town Law, §63
Second: Councilwoman Enouen

Rules of Order of the Town Board of the Town of Rochester (sample rules of order as per New York State)

1. The Supervisor shall preside at all meetings of the Board and shall preserve order and decorum in debate.
2. The Supervisor, immediately following the opening of every regular meeting of the Board, shall proceed to the regular order of Town business as follows: reception of petitions and other communications addressed to the Town Board, reports of committees, reports of officers and departments and introduction of resolutions and motions.
3. Public Hearings: It shall be the duty of the Supervisor to preside at all general or special business hearings to instruct all persons addressing the Board to state their names. At such hearings, the Board may by special rules prescribe the time to be allotted to each speaker and the number of times each speaker may speak.
4. At the close of the public hearing as provided for in paragraph “3” above, the Supervisor may grant any member of the public in attendance at such meeting a reasonable opportunity to be heard on any question or subject in which the Town or its government is concerned.
5. Every resolution or motion must be seconded before being put to a vote by the Supervisor, and all resolutions or motions shall be recorded in their entirety in the official minutes of the Town Board.
6. The Supervisor may offer or second a resolution or a motion and need not relinquish the chair for such purpose.
7. No motion or resolution may be brought to a vote except by the majority consent of those present, unless
printed or typewritten copies thereof are presented to each member of the Board 48 hours prior to the opening of the meeting at which such motion or resolution is offered.
8. No member shall speak more than once on any questions until every member choosing to speak shall have
spoken, nor more than twice in any case without leave of the Board.
9. When a question is under debate, no motion shall be entertained unless (a) for an adjournment or recess, (b) for the previous question to lay on the table, (c) to postpone to refer to a committee, or (d) to amend. These latter motions are neither amendable nor debatable.
10. No motion shall be made to offer any amendment to an amendment already before the Board on any propositions.
11. A majority vote of all the members of the Board shall be required to suspend these rules of order. A majority of the Board shall constitute a quorum.
12. If the above stated rules are, or become at any time, in conflict with the statutory law, the statutory law shall take precedence.
13. No member of the public shall engage in any demonstration, booing, hand clapping or otherwise disrupt the
formality of a town board meeting.
14. Any persons speaking to the Board with the consent of the Supervisor shall address their remarks to the Board, not to other members of the audience in the form of a debate

AMENDMENT A OF RESOLUTION 2-2022:

A Motion was made by Supervisor Baden and Seconded by Councilman Paddock to amend the following;

2. The Supervisor, immediately following the opening of every regular meeting of the Board, shall proceed to the regular order of Town business as follows: reception of petitions and other communications addressed to the Town Board, reports of committees, reports of officers and departments and introduction of resolutions and motions Financial reports, Attorney reports, Town Clerk/ tax Collector reports, Highway Superintendent report, Supervisors report, Liaison reports, public comment, Resolutions, Discussion.

Aye: 5 nay: 0 abstain: 0 motion carried

AMENDMENT B OF RESOLUTION 2-2022:

A Motion was made by Supervisor Baden and Seconded by Councilman Coleman to amend the following;

3. Public Hearings: It shall be the duty of the Supervisor to preside at all general or special business hearings to instruct all persons addressing the Board to state their names and addresses and to request those in favor of the proposal before the Board to speak first and those in opposition to speak last. At such hearings, the Board may by special rules prescribe the time to be allotted to each speaker and the number of times each speaker may speak.

Aye: 5 nay: 0 abstain: 0 motion carried

AMENDMENT C OF RESOLUTION 2-2022:

A Motion was made by Supervisor Baden and Seconded by Councilwoman Smiseth to amend the following;

3. At the close of the public hearing as provided for in paragraph “3” above, the Supervisor may grant any member of the public in attendance at such meeting a reasonable opportunity to be heard on any question or subject in which the Town or its government is concerned.
Aye: 5 nay: 0 abstain: 0 motion carried

AMENDMENT D OF RESOLUTION 2-2022:

A Motion was made by Councilwoman Enouen and Seconded by Councilman Coleman to amend the following;

8. No member shall speak more than once on any questions until every member choosing to speak shall have spoken, nor more than twice in any case without leave of the Board.
Aye: 5 nay: 0 abstain: 0 motion carried

A Motion was made by Councilwoman Enouen and seconded by Councilwoman Smiseth to approve the amended resolution of 2-2022 to read as follows:

Rules of Order of the Town Board of the Town of Rochester:

1. The Supervisor shall preside at all meetings of the Board and shall preserve order and decorum in debate.
2. The Supervisor, immediately following the opening of every regular meeting of the Board, shall proceed to the regular order of Town business as follows; Financial reports, Attorney reports, Town Clerk/ tax Collector reports, Highway Superintendent report, Supervisors report, Liaison reports, public comment, Resolutions, Discussion.
3. Public Hearings: It shall be the duty of the Supervisor to preside at all general or special business hearings to instruct all persons addressing the Board to state their At such hearings, the Board may by special rules prescribe the time to be allotted to each speaker and the number of times each speaker may speak.
4. Every resolution or motion must be seconded before being put to a vote by the Supervisor, and all resolutions or motions shall be recorded in their entirety in the official minutes of the Town Board.
5. The Supervisor may offer or second a resolution or a motion and need not relinquish the chair for such purpose.
6. No motion or resolution may be brought to a vote except by the majority consent of those present, unless
printed or typewritten copies thereof are presented to each member of the Board 48 hours prior to the opening of the meeting at which such motion or resolution is offered.
7. No member shall speak more than once on any questions until every member choosing to speak shall have spoken.
8. When a question is under debate, no motion shall be entertained unless (a) for an adjournment or recess, (b) for the previous question to lay on the table, (c) to postpone to refer to a committee, or (d) to amend. These latter motions are neither amendable nor debatable.
9. No motion shall be made to offer any amendment to an amendment already before the Board on any propositions.
10. A majority vote of all the members of the Board shall be required to suspend these rules of order. A majority of the Board shall constitute a quorum.
11. If the above stated rules are, or become at any time, in conflict with the statutory law, the statutory law shall take precedence.
12. No member of the public shall engage in any demonstration, booing, hand clapping or otherwise disrupt the
formality of a town board meeting.
13. Any persons speaking to the Board with the consent of the Supervisor shall address their remarks to the Board, not to other members of the audience in the form of a debate

Aye: 5 nay: 0 abstain: 0 motion carried

AGENDA POLICY FOR THE TOWN BOARD MEETINGS:
Resolution # 3-2022:

A Motion was made by Supervisor Baden that the Town Supervisor shall prepare each meeting agenda and transmit such agenda to the Town Clerk, Town Board, Highway Superintendent, Attorney for the Town, and website coordinator no later than 48 hours prior to each meeting. The first resolution to be considered at each meeting shall be the adoption of the agenda, as presented or amended.
A Town Board member, the Highway Superintendent, the Town Clerk, a Town Justice, or any department head or supervisory employee of a department who wishes a resolution or discussion item to be placed on the agenda shall forward such written request to include the written resolution and/or supportive documentation to the Supervisor no later than 7 days prior to the meeting. Backup material for the agenda items will be prepared by the Supervisor and emailed to the Town Board members and public backup material will be sent to the website coordinator for posting no later than 24 hours prior to the meeting. The Supervisor reserves the ability to add agenda items, with the consent of Town Board members, for emergency or time sensitive items.
Second: Councilman Paddock

AMENDMENT TO RESOLUTION # 3-2022:

A Motion was made by Councilwoman Enouen and Seconded by Councilwoman Smiseth to amend resolution 3-2022 to read as follows;

The Town Supervisor shall prepare each meeting agenda and transmit such agenda to the Town Clerk, Town Board, Highway Superintendent, Attorney for the Town, and website coordinator no later than 48 hours prior to each meeting. The first resolution to be considered at each meeting shall be the adoption of the agenda, as presented or amended.
A Town Board member, the Highway Superintendent, the Town Clerk, a Town Justice, or any department head or supervisory employee of a department who wishes a resolution or discussion item to be placed on the agenda shall forward such written request to include the written resolution and/or supportive documentation to the Supervisor no later than 6 days prior to the meeting for guaranteed addition. Backup material for the agenda items will be prepared by the Supervisor and emailed to the Town Board members and public backup material will be sent to the website coordinator for posting no later than 24 hours prior to the meeting. The Supervisor reserves the ability to add agenda items, with the consent of Town Board members, for emergency or time sensitive items.
Aye: 5 nay: 0 abstain: 0 motion carried

VOTING PROCEDURES:
Resolution # 4-2022:

A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article IV §60, §63, §64, which voting of the Town Board will be taken by voice vote of ayes and noes, unless a roll call vote is requested by a Council Member. Roll call voting shall be conducted in alphabetical order of each Council Member followed by the Town Supervisor. The Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

AUTHORIZATION OF SUPERVISOR TO ADMINISTER DAY-TO-DAY TOWN BUSINESS:
Resolution # 5-2022:

A Motion was made by Councilman Paddock Pursuant to Town Law Article III §29(16), that the Town Board hereby authorizes and delegates to the Town Supervisor the powers and duties of day-to-day administration and supervision of all Town and special improvement district facilities and employees consistent with, and in furtherance of, any and all County, State, and Federal laws applicable thereto, and with any and all collective bargaining agreements, local laws, resolutions, or policies heretofore or hereafter adopted by this Town Board.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

SELECTION OF MONTHLY REGULAR BUSINESS TOWN BOARD MEETING DATES:
Resolution # 6-2022:

A Motion was made by Councilman Coleman that Pursuant to Town Law Article IV §62, that the Town Board 2022 Monthly Regular Business Town Board meeting shall be held on the first Thursday of each month at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, OR via virtual source as may be allowed under Governor’s Executive Order, and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 6, 2022; Feb. 3, 2022; March 3, 2022; April 7, 2022; May 5, 2022; June 2, 2022; July 7, 2022; August 4, 2022; Sept. 1, 2022; Oct. 6, 2022; Nov. 3, 2022; and Dec. 1, 2022.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

SELECTION OF MONTHLY WORKSHOP TOWN BOARD MEETING DATES:
Resolution # 7-2022:

A Motion was made by Supervisor Baden; Pursuant to Town Law Article IV §62, that the Town Board 2022 Monthly Workshop Town Board meeting shall be held on the third Wednesday of each month at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, OR via virtual source as may be allowed under Governor’s Executive Order,and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 19, 2022; Feb. 16, 2022; March 16, 2022; April 20, 2022; May 18, 2022; June 15, 2022; July 20, 2022; August 17, 2022; Sept. 21, 2022; Oct. 19, 2022; Nov. 16, 2022; and Dec. 21, 2022.
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

SELECTION OF TOWN BOARD AUDIT MEETINGS DATES:
RESOLUTION # 8-2022:

A Motion was made by Supervisor Baden that Pursuant to Town Law Article IV §62, that the Town Board meeting to audit the Town’s bills shall be held on the last Thursday of each month at 6:00pm (except November) at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, OR via virtual source as may be allowed under Governor’s Executive Order, and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 27, 2022; Feb. 24, 2022; March 31, 2022; April 28, 2022; May 26, 2022; June 30, 2022; July 28, 2022; August 25, 2022; Sept. 29, 2022; Oct. 27, 2021; Wednesday Nov. 30, 2021; and Dec. 29, 2021.
Second :Councilman Paddock

AMENDMENT TO RESOLUTION 8-2022:

A Motion was made by Councilwoman Enouen to amend resolution # 8-2022 to read as follows;

Pursuant to Town Law Article IV §62, that the Town Board meeting to audit the Town’s bills shall be held on the last Thursday of each month at 6:00pm (except November) at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, OR via virtual source as may be allowed under Governor’s Executive Order, and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 27, 2022; Feb. 24, 2022; March 31, 2022; April 28, 2022; May 26, 2022; June 30, 2022; July 28, 2022; August 25, 2022; Sept. 29, 2022; Oct. 27, 2022; Wednesday Nov. 30, 2022; and Dec. 29, 2022.
Aye: 5 nay: 0 abstain: 0 motion carried

DESIGNATION OF TOWN BANKS:
Resolution # 9-2022:

A Motion was made by Councilwoman Enouen, Pursuant to General Municipal Law Article II §10, §11 and Town Law Article III §29, that Sterling National Bank, BNY Mellon, Salisbury Bank, Ulster Savings Bank, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions to obtain the most favorable rates and charges available. The Supervisor shall be authorized to open, operate, maintain, and manage any deposit, checking, and investment account(s) at any such institution on behalf of the Town and shall have signing authority over such accounts.
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

DESIGNATION OF OFFICIAL NEWSPAPER:
Resolution # 10-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law Article IV §64(11), that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town and being a newspaper entered as a second-class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Daily Freeman or Times Herald Record if the Shawangunk Journal is not available in a timely manner.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

2022 DESIGNATED TOWN HOLIDAYS:
Resolution # 11-2022:

A Motion was made by Councilwoman Enouen, Pursuant to the Employee Handbook and the IBEW Local 363 Collective Bargaining Agreement, that the following are designated Town holidays for 2022. All Town offices shall be closed for services on these dates.

Friday 12/31/21 New Year’s Day (observed)
Monday 01/17/22 Martin Luther King Day
Monday 02/21/22 President’s Day
Monday 05/30/22 Memorial Day
Monday 07/04/22 Independence Day
Monday 09/05/22 Labor Day
Monday 10/10/22 Columbus Day and Indigenous Peoples Day
Tuesday 11/08/22 Election Day
Friday 11/11/22 Veteran’s Day
Thursday 11/24/22 Thanksgiving Day
Friday 11/25/22 Native American Heritage Day (Day after Thanksgiving)
Monday 12/26/22 Christmas Day (observed)
Monday 01/02/23 New Year’s Day 2023 (observed)

Additionally, for the year 2022 these departments will be closed with the respective employees receiving full pay provided they are scheduled to work and not utilizing vacation, sick, or personal time
The Town Justice Court office will be closed on NYS Primary Day
The Transfer Station will be closed Saturday December 24 and replaced with Wednesday December 21
The Transfer Station will be closed Saturday December 31 and replaced with Wednesday December 28
Second: Councilman Paddock

AMENDMENT TO RESOLUTION # 11-2022:

A Motion was made by Councilwoman Enouen and seconded by Councilwoman Smiseth to amend resolution # 11-2022 to read as follows;

Pursuant to the Employee Handbook and the IBEW Local 363 Collective Bargaining Agreement, that the following are designated Town holidays for 2022. All Town offices shall be closed for services on these dates.

Friday 12/31/21 New Year’s Day (observed)
Monday 01/17/22 Martin Luther King Day
Monday 02/21/22 President’s Day
Monday 05/30/22 Memorial Day
Monday 06/20/22 Juneteenth Day
Monday 07/04/22 Independence Day
Monday 09/05/22 Labor Day
Monday 10/10/22 Columbus Day and Indigenous Peoples Day
Tuesday 11/08/22 Election Day
Friday 11/11/22 Veteran’s Day
Thursday 11/24/22 Thanksgiving Day
Friday 11/25/22 Native American Heritage Day (Day after Thanksgiving)
Monday 12/26/22 Christmas Day (observed)
Monday 01/02/23 New Year’s Day 2023 (observed)

APPOINTMENT OF TOWN ACCOUNTANTS:
Resolution # 12-2022:

A Motion was made by Supervisor Baden Pursuant to Town Law Article VIII §116(8) and §123 and Article IV §64,that the firm of Sickler, Torchia, Allen, & Churchill, C.P.A.’s P.C. shall be retained as Independent Auditor/Certified Public Accountants to the Town for the preparation of the 2021 Annual Update Document for the fiscal year ending December 31, 2021.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

FILING OF THE ANNUAL UPDATE DOCUMENT:
Resolution # 13-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law Article III §29(10-a), that the Supervisor shall submit to the Town Clerk, within the period prescribed in section thirty of the general municipal law, a copy of the
report to the State Comptroller required by section thirty of the general municipal law, providing, however, that if the time for the filing of the annual report has been extended by the State Comptroller as provided in the said statute, then the time for submitting a copy of the report to the Town Clerk similarly shall be extended. The Town Clerk shall cause either a summary of such report to be published within ten days after receipt thereof in a form approved by the State Comptroller or a notice that a copy of such report is on file in the Town Clerk’s
office and is available for public inspection and copying, in the official newspaper and in such other newspapers as the Town Board may direct.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF LEGAL ADVISORS:
Resolution # 14-2022:

A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article III §20(2)(b), that MaryLou Christiana of shall be appointed Attorney for the Town, Attorney for the Planning Board, and Attorney for the Zoning Board of Appeals at an hourly rate of $175.00 to be paid upon monthly itemized invoice, voucher, and audit, subject to the provisions of the Use of Professionals policy. The Supervisor shall be authorized to retain additional counsel as necessary and appropriate.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

PAYMENT OF ADVANCE CLAIMS:
Resolution # 15-2022:

A Motion was made by Councilwoman Smiseth, Pursuant to Town Law Article VIII §118, that the Town Board authorizes the Town Supervisor to pay claims of public utility services; defined as electric, gas, water, sewer, fuel oil, and telephone services; postage, and freight and express charges, not to exceed $1,000, in advance of submitted audit bills. All such claims shall be presented at the next regular meeting for audit, and the claimant and the officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the town board.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

AUTHORIZATION OF HIGHWAY SUPERINDENTENT PURCHASES:
Resolution # 16-2022:

A Motion was made by Supervisor Baden , Pursuant to Highway Law Article VII §142(1)(a), that the Town Board authorizes the Highway Superintendent to purchase equipment, tools and other implements to be used for highway maintenance, construction or reconstruction, snow ploughs or other devices for the removal of snow from the highways from moneys appropriated for that purpose, not to exceed $7,500, subject to the conditions of the Town Procurement policy, without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply. All such claims shall be presented at the next meeting for audit.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

PETTY CASH FUND ESTABLISHMENT:
Resolution # 17-2022:

A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article IV §64(1)(a), that the Town Board authorizes establishment of petty cash funds of $300 for the Town Clerk/Tax Collector and $200 for the Recreation Director and that each Department Head shall be responsible for the accounting in accordance with Town Law Article VIII §118.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

INSURANCE CONTRACT
Resolution # 18-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law, §64(3)(4) and General Municipal Law, §52 that the Town Board authorizes the Supervisor to sign the insurance contract to secure full and adequate insurance to protect the property of the town against fire and theft and to protect the town for the many exposures to liability for tort damages and other claims that exist today, as submitted by Sprague & Killeen for the year 2022

Selective Insurance
Property $ 7,080.38
Crime Fidelity $ 50.00
Inland Marine $ 5,443.00
General Liability $ 21,046.00
Automobile $ 30,505.00
Umbrella $ 14,267.00
Flood and Earthquake $ 1,217.00
Police Professional Liability $ 2,080.00
Public Officials $ 8,899.00
Recreation Accident/Health $ 1,010.00
Travelers Insurance
Crime $537.00

Breazley Breach Response $ to be determined
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

TOWN CONTRACTUAL SERVICES:
Resolution # 19-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law Article IV §64(6), that the Town Board approves the following contractual service expenditures for the fiscal year ending December 31, 2022 and authorizes the Supervisor to execute on behalf of the Town any related contracts, upon submittal of an accounting by the organization of the use of the 2020 funding and the expectation of the purpose of the 2021 funding. The Supervisor shall verify the operation of the organization in 2021, due the COVID 19 pandemic.

VETERAN SERVICES
VFW Post #8959 $1,000

JOINT RECREATIONAL PROJECTS
Kerhonkson Pool $20,000
Indian Valley Little League $900
Rondout ValleyYouth Football & Cheer $900
Barracuda Swim Team $900

LIBRARY SERVICES
Ellenville Public Library $13,750
Stone Ridge Library $13,133
Little Ones Learning Center, Inc. $5,200

ADULT RECREATION
Rochester Seniors $5,000
Kerhonkson-Accord Golden Seniors $500
Kerhonkson-Accord Jewish Seniors $500

MUSEUM
Friends of Historic Rochester $5,000

Second: Councilwoman Enouen

AMENDING RESOLUTION # 19-2022:

A Motion was made by Supervisor Baden and seconded by Councilwoman Enouen to amend resolution # 19-2022 to read as follows;

Pursuant to Town Law Article IV §64(6), that the Town Board approves the following contractual service expenditures for the fiscal year ending December 31, 2022 and authorizes the Supervisor to execute on behalf of the Town any related contracts, upon submittal of an accounting by the organization of the use of the 2021 funding and the expectation of the purpose of the 2022 funding. The Supervisor shall verify the operation of the organization in 2022, due the COVID 19 pandemic.

VETERAN SERVICES
VFW Post #8959 $1,000

JOINT RECREATIONAL PROJECTS
Kerhonkson Pool $20,000
Indian Valley Little League $900
Rondout ValleyYouth Football & Cheer $900
Barracuda Swim Team $900

LIBRARY SERVICES
Ellenville Public Library $13,750
Stone Ridge Library $13,133
Little Ones Learning Center, Inc. $5,200

ADULT RECREATION
Rochester Seniors $5,000
Kerhonkson-Accord Golden Seniors $500
Kerhonkson-Accord Jewish Seniors $500

MUSEUM
Friends of Historic Rochester $5,000

PERSONAL VEHICLE USE:
Resolution # 20 -2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law Article VIII §116(1), that Town vehicles shall be utilized for the conduct of Town business when available, however the Town Board authorizes employees and officials of the Town to utilize personal vehicles in the conduct of Town business with prior authorization from their department head, the Supervisor, or resolution of the Town Board. Such persons shall be eligible for reimbursement at the IRS reimbursement per mile rate for documented use, upon presentation of documentation and audit. (58.5 cents/mile as of 1/1/2022)
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

EMPLOYEE CLOTHING AND FOOTWEAR ALLOWANCE:
Resolution # 21-2022:

A Motion was made by Councilwoman Enouen that the Town Board authorizes the Town Supervisor to make payment of the following 2021 clothing and footwear allowances to be paid with the first payroll of 2022, upon receipt of vouchers by the employees. Receipts must be submitted equalling the amount before December 1, 2022. The Town Board authorizes the Supervisor the authority to verify compliance.

Highway Dept. x 10 $300
Laborer – Buildings x 1 $300
Laborer – Transfer Station x 3 $300

Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

2022 GENERAL FUND BUDGET MODIFICATIONS:
Resolution # 22-2022:

A Motion was made by Supervisor Baden, that the Town Board authorizes the Budget Officer to make budget modifications to the 2022 General Fund as follows
Creating budget line A1355.113, Assessor Aide (provisional), 35 hours per week, funded in the amount of $30,940 and reducing the funding for budget line A1355.112, Assessor Field Worker in the amount of $30,940.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

EMPLOYEE AND ELECTED OFFICIAL SALARY AND WAGE SCHEDULE:
Resolution # 23-2022:

A Motion was made by Councilman Coleman, Pursuant to Town Law Article III §20(1)(b) and Article VIII §116(1), that the Town Board establishes the positions listed on the Salary and Wage Schedule for Elected and Appointed Positions for one year, and that the holder of each position shall be paid at the rate specified therein, for the work period specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2022.

Hourly Employees
Fire Inspector (PT) $21.50/hr – 15 hrs/wk
Zoning Coordinator $21.25/hr – 37.5 hrs/wk
Confidential Secretary/Bookkeeper to the Supervisor $21.00/hr – 40 hrs/wk
Deputy Town Clerk 1 $19.50/hr – 35 hrs/wk
Clerk to Justice Albaugh $19.50/hr – 28 hrs/wk + court hours
Clerk to Justice LaFlamme $18.25/hr – 28 hrs/wk + court hours
Deputy Town Clerk 2 $18.00/hr – 35 hrs/wk
Planning Board/ZBA Clerk $18.00/hr – 35 hrs/wk + meetings
Asst Recreation Director $17.50/hr – 35 hrs/wk
Recreation Aide (PT) – Summer x 4 $17.25/hr – as per budgeted hours
Deputy Town Clerk 3 $17.00/hr – 35 hrs/wk
Assessor Aide $17.00/hr – 35 hrs/wk
Constable (PT) (provisional) – Administration $16.50/hr – as per budgeted hours
Laborer – Transfer Station $16.00/hr – 32 hrs/wk
Laborer – Transfer Station $16.00/hr – 32 hrs/wk
Laborer – Transfer Station $16.00/hr – 32 hrs/wk
Constable (PT) (provisional) – Scheduling $16.00/hr – as per budgeted hours
Constable (PT) (provisional) $15.50/hr – as per budgeted hours
Constable (Probationary) (PT) (provisional) x 4 $15.00/hr – as per budgeted hours
Recreation Aide (PT) – After School $13.50/hr – as per budgeted hours
Counsellor (PT) – Summer $13.50/hr – as per budgeted hours

Salary Employees
Code Enforcement Officer/Building Inspector $52,780/yr – 35 hrs/wk
Recreation Director $39,000/yr – 35 hrs/wk
Assessor $33,592/yr – 20 hrs/wk
Dog Control Officer $16,640/yr – as needed on call

Stipends
Budget Officer $8,112/yr
Tax Collector $5,200/yr
Transfer Station Department Head $5,200/yr
Registrar of Vital Statistics $2,106/yr
Deputy Highway Superintendent $1,820/yr

Elected Officials
Highway Superintendent $57,720/yr
Town Clerk $49,400/yr
Supervisor $40,300/yr
Town Justice x 2 $15,756/yr
Town Councilperson x 4 $6,240/yr

Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

SALARY AND WAGE SCHEDULR HIGHWAY DEPARTMENT/BUILDING & GROUNDS MAINTENACE:
Resolution # 24-2022:

A Motion was made by Councilwoman Enouen, Pursuant Town Law Article III §20(1)(b), Article VIII §116(1) and Civil Service Law §208, that the Town Board establishes the hourly wage rates, effective as of January 1, 2021, for Highway Department and Building & Grounds Maintenance employees in accordance with the terms and conditions of the collective bargaining agreement negotiated between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363 for the period January 1, 2020-December 31, 2022.
Second:

PRIOR TO JAN. 1, 2014 EMPLOYEE AFTER JAN.1, 2014 EMPLOYEE:

Working Supervisor $ 29.81/ hr Working Supervisor $ 27.27/hr
HMEO/Mechanic $ 29.03/ hr HMEO/ Mechanic $ 26.55/hr
HMEO $ 28.38/hr HMEO $ 25.97/hr
MEO/Driver $ 27.18/hr MEO/Driver $ 24.85/hr
Laborer-Highway $ 25.33/hr Laborer- Highway $ 23.17/ hr
Laborer-build/grounds $ 22.08/hr
AMENDMENT TO “ TOWN OF ROCHESTER COMPENSATION AND BENEFITS MANUAL:
Resolution # 25-202:

A Motion was made by Supervisor Baden that the Town of Rochester Town Board amends the Town of Rochester Compensation and Benefits Manual as follows

Section 5.1 Medical Insurance to be amended as follows [additions in brackets]
5.1.1 Eligible Participants: The Town offers a medical insurance plan and a prescription drug plan to each eligible full-time employee [and each eligible part-time employee who is regularly scheduled to work 28 hours per week or greater] and such employee’s eligible family members. Domestic partners are not eligible.

Section 5.2 Medical Insurance Buy-Out to be amended as follows [additions in brackets]
5.2.1 Eligibility: A regular full-time employee [or eligible part-time employee] who is eligible for medical insurance coverage made available through the Town may receive a cash buy-out in lieu of receiving medical insurance benefits. To be eligible for the medical insurance buy-out, the employee must provide documentation of comparable medical insurance coverage in a manner and form to be determined by the Town and sign an appropriate waiver of medical insurance coverage and waiver of liability to the Town.

Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

ESTABLISHMENT OF DEPUTY SUPERVISOR:
Resolution # 26-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law Article III §42, that the office of Deputy Town Supervisor shall be established by the Town.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

DEPUTY SUPERVISOR APPOINTMENT:

Town Supervisor Baden appoints Councilwoman Erin Enouen to serve as Deputy Town Supervisor.

AUTHORIZING SUPERVISOR TO DESIGANTE A CONFIDENTIAL SECRETARY/ BOOKKEEPER:
Resolution # 27-2022:

A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article III §29(15), that the Town Board authorizes the Supervisor to designate a Confidential Secretary to the Supervisor/Bookkeeper, to serve at the pleasure of the Supervisor.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

CONFIDENTIAL SECRETARY TO THE SUPERVISOR/ BOOKKEEPER APPOINTMENT:

Town Supervisor Baden appoints Tim Hurley to serve as Confidential Secretary to the Supervisor/Bookkeeper.

TOWN HISTORIAN APPOINTMENT:

Liaison to Agriculture Councilwoman Enouen
Liaison to Cablevision Councilman Coleman
Liaison to Code Enforcement Councilwoman Enouen
Liaison to Constabulary Councilman Paddock
Liaison to EMS and Fire Districts Councilman Coleman
Liaison to Environment and ECC Councilman Enouen
Liaison to Historical Preservation and HPC Town Clerk Gundberg
Liaison to Housing Councilwoman Smiseth
Liaison to Human Resources Councilman Paddock
Liaison to Justice Court Councilman Paddock
Liaison to Libraries Councilwoman Enouen
Liaison to Parks Councilman Paddock
Liaison to Planning Board Supervisor Baden
Liaison to Recycling and Transfer Station Councilwoman Enouen
Liaison to Recreation Commission Councilman Paddock
Liaison to Zoning Board of Appeals Councilwoman Enouen
O&W Trail Coalition of Municipalities Supervisor Baden, voting member
Flynn O’Connor alternate
Pursuant to Arts and Cultural Affairs Law §57.07, Town Supervisor Baden appoints Kathleen Gundberg to serve as Town Historian to be compensated at a yearly stipend rate of $500, to be paid quarterly.

LIAISON APPOINTMENRS TO SERVE AT THE PLEASURE OF THE TOWN SUPERVISOR:
Town Supervisor Baden announces the appointment of

ESTABLISHMENT OF DEPUTY HIGHWAY SUPERINTENDENT:
Resolution # 28-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law Article VII §140(4), that the Town shall establish the office of Deputy Highway Superintendent, to serve at the pleasure of the Highway Superintendent. The Deputy Highway Superintendent shall be compensated at a yearly stipend rate of $1,820, to be paid weekly.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

DEPUTY HIGHWAY SUPERINTENDENT APPOINTMENT:

Superintendent of Highways Frey announces appointment of Jared Gundberg, Deputy Highway Superintendent

HIGHWAY SUPERINTENDENT APPOINTMENT OF HIGHWAY EMPLOYEES:
Resolution # 29-2022

Working Supervisor (pre-2014) Jared Gundberg
HMEO (pre-2014) Wayne Gray
HMEO (pre-2014) Richard Hasbrouck
HMEO (post 2014) Chad Cooper
HMEO (post 2014) Thomas Crotty
HMEO (post 2014) William Farrell
HMEO (post 2014) Leonard Krom
HMEO/Mechanic (post 2014) Tim Hornbeck
Laborer (post 2014) David Linscott
Seasonal HMEO Griffin Kelsey
Seasonal Highway HMEO – as needed Harm Miedema
Seasonal Highway MEO – as needed Patrick Davis

A Motion was made by Supervisor Baden, Pursuant to Highway Law Article III §32(2), that the Town Board consent to the Highway Superintendent to employ such persons as may be necessary for the maintenance and repair of town highways and bridges, and the removal of obstructions caused by snow and provide for the supervision of such persons, subject to the amounts and positions budgeted, therefore.

Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

HIGHWAY SUPERINTENDENT FREY APPOINTMENTS:
Resolution # 30-2022:

A Motion was made by Councilwoman Enouen, Pursuant to Highway Law Article III §31(1), and upon consent of the Highway Superintendent, the Town Board establishes the oversight and supervision of these duties to the Highway Superintendent: Grounds Maintenance and Repair, Parks Maintenance and Repair, Rail Trail Maintenance and Repair, and Snow removal of Town property parking areas and walkways.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

DESIGNATION OF DEPARTMENT HEAD:
Resolution # 31-2022:

A Motion was made by Councilwoman Enouen, Pursuant to Highway Law Article III §31(1), and upon consent of the Highway Superintendent, the Town Board designates Jeffrey Frey as the department head of the buildings department and transfer station. He shall be compensated at a yearly stipend of $5,200, paid weekly for the transfer station department head position.
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

DESIGATION OF REGISTRAR OF VITAL STATISTICS:
Resolution # 32-2022:

A Motion was made by Councilman Paddock, Pursuant to Public Health Law, §§ 4121, 4123, the Town Board designates the Town Clerk Kathleen Gundberg as Registrar of Vital Statistics to a term to run concurrent with her Town Clerk term of office and to be compensated at a yearly stipend rate of $2,106, to be paid weekly.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

ESTABLISHMENT OF DEPUTY TOWN CLERKS:
Resolution # 33-2022:

A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article III §30(10)(a), that the 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector, 2nd Deputy Town Clerk, and 3rd Deputy Town Clerk shall be established by the Town, to serve at the pleasure of the Town Clerk, and shall be authorized to fulfil all the duties of the Town Clerk in their absence.
Second: Councilman Paddock

Deputy Town Clerk Appointment
Town Clerk Gundberg announces appointment of
Christina Ferrara, 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector
Tabitha Ziba, 2nd Deputy Town Clerk
Courtney Coffey, 3rd Deputy Town Clerk
The Town Clerk is authorized to engage alternate Deputies as needed, subject to the adopted budget.

DESIGNATION OF ADDITIONAL DUTIES:
Resolution # 34-2022:

A Motion was made by Councilwoman Enouen with the consent of the Town Clerk, the Town Board designates the additional duties of Highway Dept. secretary to the 2nd Deputy Town Clerk and Code Enforcement/Building Department clerk to the 3rd Deputy Town Clerk.
Second: Supervisor Baden
Aye: 5 nay: 0 abstain: 0 motion carried

DESIGNATION OF HANDICAPPED PARKING PERMIT ISSUING AGENTS:
Resolution # 35-2022:

A Motion was made by Supervisor Baden, Pursuant to Vehicle and Traffic Law, §1203-a (1), the Town Board designates the Town Clerk, 1st Deputy Town Clerk, and 2nd Deputy Town Clerk as Handicapped Parking Permit Issuing Agents.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF TOWN MARRIAGE OFFICER:
Resolution # 36-2022:

A Motion was made by Councilman Paddock, Pursuant to Domestic Relations Law Article III §11-c, that the Town Board appoints Kathleen Gundberg to serve as Town of Rochester Marriage Officer with no compensation by the Town.
Second: Supervisor Baden
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF DOG CONTROL OFFICER:
Resolution # 37-2022:

A Motion was made by Supervisor Baden, Pursuant to Agriculture & Markets Law, §114, the Town Board appoint Jill Shufeldt to the position of Dog Control Officer, to be compensated at a yearly stipend rate of $16,640, to be paid weekly plus mileage reimbursement paid monthly upon submittal of a voucher for payment.
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF ASSISTANCE DOG CONTROL OFFICER:
Resolution # 38-2022:

A Motion was made by Supervisor Baden, Pursuant to New York Agriculture & Markets Law §114, the Town Board appoints Kevin Hindman, Assistant Dog Control Officer, at a contractual rate of $16.50 per hour plus mileage reimbursement, both paid monthly upon submittal of a voucher for payment.
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

EMPLOYEE APPOINTMENTS:
Resolution # 39-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the following appointments in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

Laborer – Transfer Station Paul Storms
Laborer – Transfer Station Justin Junta
Laborer – Transfer Station Stephen Potter
Laborer – Buildings Harry Worden
Assessor Jeremy Barraca
Assessor Aide (provisional) Vacant
Code Enforcement Officer/Building Inspector Albert Davis
Zoning Coordinator Alyssa Farrell
Fire Inspector (PT) William Farrell
PB/ZBA Clerk Nicole Knapp
Recreation Director Ashley Sweeney
Asst. Recreation Director Bethany Dennin

AUTHORIZING SUPERVISOR TO ADVERTISE A VACANT POSITION:
Resolution # 40-2022:

A Motion was made by Councilman Coleman on request of the Assessor, the Town Board authorizes the Supervisor to advertise a call for eligible applicants to apply for the position Assessor Aide (provisional).
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF CLERK TO JUSTICE LA FLAMME:
Resolution # 41-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law Article III §20(1)(b) and upon advice and consent of Justice LaFlamme, The Town Board hereby appoints Deborah Goodman to serve as the Clerk to Justice LaFlamme, effective January 1, 2022, as funded per the 2022 Wage and Salary Schedule.
Justice LaFlamme shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF CLERK TO JUSTICE ALBAUGH:
Resolution # 42-2022:

A Motion was made by Councilman Coleman, Pursuant to Town Law Article III §20(1)(b) and upon advice and consent of Justice Albaugh, The Town Board hereby appoints Lee Ann Warren to serve as the Clerk to Justice Albaugh, effective January 1, 2022, as funded per the 2022 Wage and Salary Schedule.
Justice Albaugh shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget.
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF TOWN BAORD MEMBERS TO EXAMINE THE JUSTICE COURT DOCKETS:
Resolution # 43-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Law §123, the Town Board appoints Councilwoman Enouen and Councilman Paddock to meet for the purpose of examining the civil and criminal dockets of each town justice and ensure that the fines and fees that have been collected by each justice have been turned over to the proper officials as required by law.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF CONSTABLES:
Resolution # 44-2022:

A Motion was made by Councilman Paddock, Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the following appointments in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.

Constable (PT) (provisional) Richard Miller
Constable (PT) (provisional) Jose Velasco
Constable-Probationary (PT) (provisional) Marc Cathcart
Constable-Probationary (PT) (provisional) Walter Miller
Constable-Probationary (PT) (provisional) Mark Smith
Constable-Probationary (PT) (provisional) DJ Koeppen

Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF ADDITIONAL DUTIES:
Resolution # 45-2022:

A Motion was made by Councilman Paddock that the Town Board assigns additional duties to the following constables, and they shall be compensated for their time worked, as budgeted therefore:
Administrative duties of the constabulary are assigned to Constable Richard Miller
Scheduling duties of the constabulary are assigned to Constable Jose Velasco
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF RECREATION AIDES:
Resolution # 46-2022:

A Motion was made by Councilwoman Enouen Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the Recreation Director to make appointments from time to time, upon written notification to the Town Supervisor, in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments dealing with youth shall be contingent on completion of background checks. All appointees shall serve subject to the pleasure of the Town Board or as mandated by New York State statute.
Second: Councilwoman Smiseth

Up to 8 Recreation Aides-After School Not to exceed 2520 total hours per year
4 Recreation Aides-Summer Not to exceed 684 total hours per year
6 Counsellors-Summer Not to exceed 888 total hours per year

APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR:
Resolution # 47-2022:

A Motion was made by Councilwoman Enouen that the Town Board appoints Gerald Fornino to serve as Emergency Management Coordinator with no compensation.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF TOWN WEBSITE COORDINATOR:
Resolution # 48-2022:

A Motion was made by Councilwoman Enouen , that the Town Board appoints Richard Miller to serve as Town Website Coordinator with no compensation.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

CONTRACTUAL CLEANING SERVICES:
Resolution # 49-2022:

A Motion was made by Supervisor Baden, that the Town Board retains the services of Sheila Brown to perform cleaning services at an independent contractual rate of $17.00 per hour, subject to audit of a monthly voucher. All supplies and materials are to be ordered and paid through the Supervisor’s office.
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

RE-ADOPTION OF PROCUREMENT POLICY:
Resolution # 50-2022:

A Motion was made by Supervisor Baden, Pursuant to General Municipal Law Article V-A §104-B, that the Procurement Policy of the Town shall be readopted as currently exists, adopted with resolution 104-2020, subject always to future revision by the Town Board
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

RE-ADOPTION OF USE OF PROFESSIONALS POLICY:
Resolution # 51-2022:

A Motion was made by Supervisor Baden that the Use of Professionals policy of the Town shall be readopted as currently exists, adopted with resolution 276-2019, subject always to future revision by the Town Board.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

MEMBERSHIP IN STATE AND COUNTY ORGANIZATIONS:
Resolution # 52-2022:

A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article VIII §116(10), that the Town Board authorizes payment of membership dues to the following organizations for 2022, as budgeted.
Second: Councilman Coleman

New York State Assessors Association
New York State Association of Towns
New York State Association of Town Superintendents of Highways
New York State Planning Federation
New York State Town Clerk’s Association
Ulster County Association of Town Supervisor’s and Mayors
Ulster County Assessors Association
Shawangunk Mountain Scenic Byway
Catskill Watershed Corporation
O&W Trail Coalition of Municipalities

AMENDMENT TO RESOLUTION # 52-2022:

A Motion was made by Supervisor Baden and seconded by Councilman Coleman to amend resolution # 52-2022 to read as follows;

Pursuant to Town Law Article VIII §116(10), that the Town Board authorizes payment of membership dues to the following organizations for 2022, as budgeted.

New York State Assessors Association
New York State Association of Towns
New York State Association of Town Superintendents of Highways
New York State Planning Federation
New York State Town Clerk’s Association
Ulster County Association of Town Supervisor’s and Mayors
Ulster County Assessors Association
Ulster County Town Clerk/ Tax Collector Association
Shawangunk Mountain Scenic Byway
Catskill Watershed Corporation
O&W Trail Coalition of Municipalities
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

DELEGATES TO THE NYS ASSOCIATION OF TOWNS ANNUAL MEETING:
Resolution # 53-2022

A Motion was made by Supervisor Baden, Pursuant to Town Law Article VIII §116(10), that the Town’s delegate to the Annual Meeting of the New York State Association of Towns shall be the Supervisor and the alternate delegate shall be the Town Clerk. The following shall also be authorized to attend, two Councilpersons, two Town Justices, one Zoning Board of Appeals member and one Planning Board member or two members from either board. Attendees shall be entitled to reimbursement of reasonable documented necessary and ordinary expenses up to the amount budgeted therefor. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

POLICY FOR ATTENDANCE AT TRAININGS, CONFERENCES, AND MEETINGS
Resolution # 54-2022:

A Motion was made by Supervisor Baden, Pursuant to General Municipal Law Article V §77-B, that the Town Board authorizes town elected and appointed officials and town employees to attend trainings, conferences, and informational meetings with prior approval from their department head, the Supervisor, or resolution of the Town Board, contingent on verification related costs are budgeted therefor. Registration fees and reasonable documented necessary and ordinary travel expenses shall be reimbursed, subject to Town Board audit. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF PLANNING BOARD CHAIR:
Resolution # 55-2022:

A Motion was made by Supervisor Baden Pursuant to Town Law Article XVI §271, Town of Rochester Code 140 Article X, that the Town Board appoints Rick Jones, Chair and Sam Zurofsky, Vice-Chair of the Planning Board.
Second: Councilwoman Smiseth
Aye: 4 nay: 0 abstain: Enouen motion carried

APPOINTMENT OF ZONING BOARD OF APPEALS:
Resolution # 56-2022:

A Motion was made by Councilwoman Enouen Pursuant to Town Law Article XVI §267, Town of Rochester Code 140 Article IX, that the Town Board appoints Bruce Psaras, Chair and Michael Wassell, Vice-Chair of the Zoning Board of Appeals.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF ENVIRONMENTAL CONSERVATION COMMISSION CHAIR:
Resolution # 57-2022:

A Motion was made by Councilwoman Enouen, Pursuant to General Municipal Law Article XII-F §239-x, Town of Rochester Code 14, that the Town Board appoints Madeline Russo, Chair and John Messerschmidt, Vice-Chair of the Environmental Conservation Commission.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF HISTORIC PRESERVATION COMMISSION CHAIR
Resolution # 58-2022:

A Motion was made by Supervisor Baden, Pursuant to Town of Rochester Town Code §22, that the Town Board appoints Wilton Duckworth, Chair, and Deborah Medenbach, Vice-Chair of the Historic Preservation Commission.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF RECREATION COMMISSION CHAIR:
Resolution # 59-2022:

A Motion was made by Councilman Paddock, Pursuant to Town Board resolution adopted December 7, 2006, revised March 28, 2007, revised February 28, 2014, that the Town Board appoints TBD, Chair and TBD, Vice-Chair of the Recreation Commission.
Second: Councilwoman Enouen
Discussion: Supervisor Baden stated that he recommends Jessica Knapp as Chair and Pam Stocking as Co-Chair like in the past however it was not confirmed by the Board.

A Motion was made by Councilman Paddock to table resolution # 59-2022.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF TRAILS COMMITTEE CHAIR:
Resolution # 60-2022:

A Motion was made by Supervisor Baden, Pursuant to Town Board resolution 147-2018, that the Town Board appoints Flynn O’Connor, Chair of the Trails Committee.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

AUTHORIZATION OF BOARDS AND COMMISSIONS STIPENDS:
Resolution # 61 -2022:

A Motion was made by Councilwoman Enouen that the Town Board authorizes payment of the following 2022 stipends, upon audit of vouchers, as budgeted, to be paid quarterly. Board of Assessment Review stipends shall be paid in full, upon audit of vouchers, the month after completion of service.

Zoning Board of Appeals
Chairperson $480/year, $12.50/training hour (maximum 4 per year)
Members $30/meeting, $12.50/training hour (maximum 4 per year)

Planning Board
Chairperson $720/year, $12.50/training hour (maximum 4 per year)
Members $30/meeting, $12.50/training hour (maximum 4 per year)

Board of Assessment Review
Members $300/year

Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

2022 TOWN OFFICE HOURS OF OPERATION OPEN TO THE PUBLIC:
Resolution # 62-2022:

A Motion was made by Councilwoman Enouen Recommended resolution, that the Town Board establishes the hours of operation for Town Offices to be open to the public, as presented.
Second: Councilman Coleman
Aye: 5 nay: 0 abstain: 0 motion carried

All Town Offices will close on all officially designated Town Holidays.
Hours of Operation may be altered or changed at any time at the direction of the Town Supervisor or by resolution of the Town Board due to weather or emergency circumstances.

Assessor Mon-Fri As per Assessor weekly schedule closed Sat, Sun
Town Clerk Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Tax Collector Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Supervisor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Building Dept. Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Code Enforcement Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Planning & Zoning Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Recreation Mon-Fri 9am–12 Noon, 1pm–4pm closed Sat., Sun
Highway Office Mon-Fri 6am–12 Noon, 12:30pm–2:30pm closed Sat, Sun
Justice Court Mon-Thurs 9am-4pm closed Fri, Sat, Sun
Transfer Station Tue, Thurs, Fri, Sat 7:30am–4pm
Last Load accepted at 3:45pm closed Mon, Wed, Sun

2022 RECREATION DEPARTMENT FEES:
Resolution # 63-2022:

A Motion was made by Supervisor Baden upon advisement of the Recreation Director, that the Town Board establishes the 2022 Fee Schedule, effective Jan. 1, 2022, as presented.

Summer Program:
Residents $ 125.00 per week per participant

After School:
October – May $ 80.00 per month per participant
September & June $ 40.00 per month per participant

Basketball:
Clinic: $ 60.00 per participant
League: $ 80.00 per participant

Line Dancing, Exercise Class, Yoga Class Free

Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

2022 BUILDING AND CODE ENFORCEMENT OFFICE FEES:
Resolution # 64-2022:

A Motion was made by Supervisor Baden , upon advisement of the Building and Code Enforcement Department, that the Town Board establishes the 2022 Fee Schedule, effective Jan. 1, 2022, as presented.
Councilwoman Enouen

Budget Line 2022 Fee
1289 – Department Income, Other Governmental Income
Each Municipal Search $125
Requested Expedited Municipal Search (3-5 Business Day Turn Around) $250
Reissued Municipal Search Due to Violation/Expired Permit $50 surcharge

1540 – Public Safety & Fire Inspections
• All Fire Safety Inspections include the 1st reinspection at no charge.
• Any additional reinspection that are required will be at an additional $50.00 fee per inspection.
•Once every two years:
• All commercial buildings that contain an area meant for public assembly for less than 50 persons.

*Once every year:
• Buildings that contain 3 or more dwellings
• Buildings that contain an area meant for public assembly for more than 50 persons
• Buildings that contain sleeping quarters

Businesses without sleeping quarters
0 – 500 sf $50
501 – 2000 sf $125
2001 sf and greater $200
Multi-Family Housing (3 or more dwellings) $50 per unit
Bed & Breakfast $150
Institutions $300
Bungalow Colonies $100
+ $20 per assembly space
Seasonal Camps $300
+ $2 per building
Mobile Home Parks $20 per site
+ $20 per assembly space
Campgrounds $1 per campsite
+ $20 per assembly space
Inns, Hotels, Resorts: $150
+ $10 per room
+ $20 per assembly space

1560 – Public Safety, Safety Inspections
Short Term Rentals (upon adoption) Initial Application/Inspection $200
Short Term Rentals (upon adoption) Per Dwelling Unit Yearly Inspection $100
Telecommunication Yearly Inspection $200
Large Scale Solar Yearly Inspection $200

1580 – Restitution Surcharge
Construction Started Without a Building Permit 50% Surcharge
(not to exceed $250)
Revocation of Stop Work Order $250 Surcharge
Accessory Apartment Completed Without a Permit $250 Surcharge
(to be paid prior to inspection)
2110 – Zoning Fees
Home Occupation $150

2501 – Business License
Telecommunication 3 Year Registration Fee $250
Large Scale Solar 3 Year Registration Fee $250

2550 – Public Safety Permits
Electrical System Upgrade $75
Removal or Abandonment of Underground Oil Tank $75
Demolition Permits $75
Fireworks $75

2555 – Building & Alteration Permits
New Residential/Commercial $400 + $0.15/sq ft
Residential/Commercial Additions $250 + $0.15/sq ft
Residential Alterations $200 + $0.15/sq ft
Single Wide Manufactured Home $200
Double Wide Manufactured Home $400
Replacement Manufactured Home (Existing Slab) $150
Garages $250 + $0.15/sq ft
Ag Barns (with proof of certified Ag Exemption) $100
Open Deck/Porch $100 + $0.15/sq ft
Covered Deck/Porch $150 + $0.15/sq ft
One Story Storage Shed with No Overhead Door
Pre-Manufactured: 144 sf-200sf $75
Site Built: 144 sf-200 sf $150
Site Built: 201 sf-400 sf $200

Renewal of Building Permits* 50% of Original Permit Cost
*(If not renewed annually, must pay all renewal fees in full prior to issuance of Certificate of Occupancy.)

2590 – Permits, Other
Zoning Permit (Determination Active for 24 Months) $50
Logging Permit $200
Temporary Certificate of Occupancy $50
Miscellaneous Permit (ex: roofs, small scale solar, generators) $50/1st $1000
$15/$1000 thereafter
Fence Permit $50
Signs, Located on a Structure $75
Signs, Free-Standing $150
Stoves- Outdoor, Wood, Gas, Pellet, Insert, etc. $100
Swimming Pools (without deck) $50/1st $1000
$15/$1000 thereafter
Large Scale Solar $4000/acre
Renewal of Permits, Other 50% of Original Permit Cost
*(If not renewed annually, must pay renewal in full prior to issuance of Certificate of Occupancy.)

AMEND RESOLUTION TO TABLE RESOLUTION # 64-2022:

A Motion was made by Supervisor Baden to table resolution # 64-2022. 2021 fees will still be in place.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

2022 TRANSFER STATION FEES:
Resolution # 65-2022:

A Motion was made by Councilwoman Enouen that the Town Board of the Town of Rochester establishes 2021 Transfer Station Fees, as follows, effective Jan. 1, 2022.
The Transfer Station may be used by Town of Rochester Residential Users ONLY.
Commercial, Business, Contractor, or Farm Refuse CANNOT BE Accepted
Effective 10/5/18 Commercial haulers and non-residents permits are no longer available
Permits are required and must be located on your vehicle to use the Transfer Station
No vehicles larger than a pickup or equivalent size tow behind car trailer
Mechanical tip vehicles may not “tip” to dispose of refuse

PERMITS: (available for purchase at the Town Clerk’s office OR at the Transfer Station)
Valid for 1 year of the last day of the month purchase date.
(Example: purchase Jan. 15, 2021 – Good until Jan. 31, 2022
1 permit per household which includes 2 vehicles

Resident: $ 35.00 (proof of residency)
Senior Permit 65+: $ 20.00
KAFAS- Kerhonkson Fire, Accord Fire $ 20.00 (proof of membership required)

PUNCHCARDS: (available for purchase at the Town Clerk’s office OR at the Transfer Station)
Punch cards are sold in $ 8.00 increments with 4 punches on each card.

HOUSEHOLD WASTE (MSW – Municipal Solid Waste)
Less than 30 gallons $ 2.00 (1 punch)
30-55 gallons $ 4.00 (2 punches)
Greater than 55 gallons $ 8.00 (4 punches)

RESIDENTIAL C&D (Construction & Demolition Debris)
Residential ONLY.
No Commercial, Business, Contractor, Or Farm C&D Accepted
C&D capacity is limited.
Transfer Station reserves the right to refuse C&D based on the capacity of transfer station.

LOAD MAXIMUM of 2 Cubic Yards.
Cubic Yard Guide: 3x3x3ft = 1 cubic yard (27 square feet)

BULK/LOOSE IN TRUCK OR TRAILER (Max 2 cubic yards)
Cannot be filled above the body of truck
Short 6’ Truck Bed: about 1.5 cubic yards $100
Standard 8’ Truck Bed: not to exceed more than 2 cubic yards $125
Heavy Material Surcharge* $25
*May be assessed If load is greater than 50% brick, shingles, rubble, concrete, or asphalt

TRANSFER STATION PRICING FOR INDIVIDUAL ITEMS (per piece)

Tires (no tires larger than tandem trailer size)
Riding Lawn Mower sized tires $ 4.00
Passenger/Light Truck Tires: Up to 16″ $ 8.00
Medium Truck Tires larger than 16″ $ 22.00
Large Truck Tires $ 8.00 Per Ply
Skid Steer Tires $ 16.00

Appliances: anything with Freon $ 14.00

Florescent Lightbulbs:
Compact CFL lamps $ 1.00 each
4’T-8 or T-12 Lamps $ 2.00 each
8’ T-8 or T-12 Lamps Not Accepted

Other Disposables
**Furniture, Mattresses & Rugs Will Be Charged Double If Received Wet**
Furniture
Chairs, kitchen, office $ 4,00
Living Room Furniture $ 6.00 per seat
Sofa $ 18.00
Sleeper Sofa $ 24.00
Wood/plastic Furniture (desks, dressers, etc.) $ 8.00

Mattresses
Twin, each piece $ 8.00
Full/Queen, each piece $10.00
King, each piece $16.00

Rugs, Carpets, Pads
Up to 12×12 $ 8.00
Larger than 12×12 $16.00

Porcelain sink, toilet, bathroom vanity $10.00

Recyclables – as per UCRRA approved list
PLEASE, NO Plastic Bags or Garbage Bags
Glass, Mixed Paper, Cardboard, Aluminum Metal Free
Metal Free
Organic Waste/Food Scraps Free

Second: Councilman Paddock

AMENDMENT TO RESOLUTION # 65-2022:

A Motion was made by Councilwoman Enouen and seconded by Supervisor Baden to amend resolution # 65-2022 to read as follows;

The Transfer Station may be used by Town of Rochester Residential Users ONLY.
Commercial, Business, Contractor, or Farm Refuse CANNOT BE Accepted
Effective 10/5/18 Commercial haulers and non-residents permits are no longer available
Permits are required and must be located on your vehicle to use the Transfer Station
No vehicles larger than a pickup or equivalent size tow behind car trailer
Mechanical tip vehicles may not “tip” to dispose of refuse

Resident: $ 35.00 (proof of residency)
Senior Permit 65+: $ 20.00
KAFAS- Kerhonkson Fire, Accord Fire $ 20.00 (proof of membership required)

PUNCHCARDS: (available for purchase at the Town Clerk’s office OR at the Transfer Station)
Punch cards are sold in $ 8.00 increments with 4 punches on each card.

HOUSEHOLD WASTE (MSW – Municipal Solid Waste)
Less than 30 gallons $ 2.00 (1 punch)
30-55 gallons $ 4.00 (2 punches)
Extra large can, greater than 72 gallons $ 8.00 (4 punches)

LOAD MAXIMUM of 2 Cubic Yards.
Cubic Yard Guide: 3x3x3ft = 1 cubic yard (27 square feet)

TRANSFER STATION PRICING FOR INDIVIDUAL ITEMS (per piece)

Appliances: anything with Freon $ 14.00

Florescent Lightbulbs:
Compact CFL lamps $ 1.00 each
4’T-8 or T-12 Lamps $ 2.00 each
8’ T-8 or T-12 Lamps Not Accepted

Mattresses
Twin, each piece $ 8.00
Full/Queen, each piece $10.00
King, each piece $16.00

Rugs, Carpets, Pads
Up to 12×12 $ 8.00
Larger than 12×12 $16.00

Porcelain sink, toilet, bathroom vanity $10.00

Recyclables – as per UCRRA approved list
PLEASE, NO Plastic Bags or Garbage Bags
Glass, Mixed Paper, Cardboard, Aluminum Metal Free
Metal Free
Organic Waste/Food Scraps Free

ROLL CALL VOTE:

Councilman Coleman aye
Councilwoman Enouen aye
Councilman Paddock aye
Councilwoman Smiseth aye
Supervisor Baden nay 4-1aye, motion carried

2022 PLANNING BOARD FEES:
Resolution # 66-2022:

A Motion was made by Supervisor Baden that the Town Board establishes the 2022 Fee Schedule, effective Jan. 1, 2022, as presented.
Second: Councilwoman Enouen
Discussion: Supervisor Baden stated that the Planning Board chair would like the Board to hold off until the Planning board members have time to review.

Planning Board fees:
Pre-App Conference (at a meeting) Free
Pre-App Conference (independent meeting) varies upon determination of town costs

Home Occupation $ 200
Sign Permit $ 150

Special Use Permit – Existing Structure $ 350
Special Use Permit – New Construction 4000 sq ft or less $ 500
Special Use Permit – New Construction greater than 4000 sq ft $ 650

Site Plan Approval – Existing Structure $ 200
Site Plan Approval – New Construction 4000 sq ft or less $ 300
Site Plan Approval – New Construction greater than 4000 sq ft $ 400

Minor Subdivision $ 250 + $ 100 for each new lot
Major Subdivision $ 500 + $ 100 for each new lot
Recreation Fees*
*At option of Planning Board NYS Town Law §277 (4)
2 lot Subdivision $ 125 per lot
3,4, or 5 lot Subdivision $ 250 per lot 6 lot or greater Subdivision $ 500 per lot

Natural Subdivision $ 100
Lot line adjustment $ 100

AMENDMENT TO TABLE RESOLUTION # 66-2022:

A Motion was made by Supervisor Baden and seconded by Councilman Paddock to table resolution # 66-2020.
Aye: 5 nay: 0 abstain: 0 motion carried

2022 PLANING BOARD INITIAL ESCROW FEES:
Resolution # 67-2022:

A Motion was made by Supervisor Baden, that the Town Board establishes the 2022 Initial Escrow Fee Schedule, effective Jan. 1, 2022, as presented. These fees are to be deposited with the Supervisor’s Office in the Town Escrow Account for reimbursement of professional fees incurred during the review of applications. Additional funding may be required if the escrow account is depleted or reaches less than 10% of the initial deposit. Upon the end of the application review process when all professional billings have been satisfied, the Town Supervisor will remit any remaining funds back to the applicant.

Lot Line None
Lot Line change is to an existing plat
(Minor or Major Subdivision) $ 250

Minor Subdivision $ 1,000
Major Subdivision $ 1,500

Site Plan/Special Use $ 1,000 – $ 2,500 Based on planner estimate and agreement by Planning Board

Second: Councilwoman Enouen

AMENDMENT TO RESOLUTION # 67-2022:

A Motion was made by Councilman Coleman to amend resolution # 67-2022 to read as follows;

Town Board establishes the 2022 Initial Escrow Fee Schedule, effective Jan. 1, 2022, as presented. These fees are to be deposited with the Supervisor’s Office in the Town Escrow Account for reimbursement of professional fees incurred during the review of applications. Additional funding shall be required if the escrow account is depleted or reaches less than 10% of the initial deposit. Upon the end of the application review process when all professional billings have been satisfied, the Town Supervisor will remit any remaining funds back to the applicant.

Lot Line None
Lot Line change is to an existing plat
(Minor or Major Subdivision) $ 250

Minor Subdivision $ 1,000
Major Subdivision $ 1,500

Site Plan/Special Use $ 1,000 – $ 2,500 Based on planner estimate and agreement
by Planning Board

aye: 5 nay: 0 abstain: 0 motion carried

2022 ZONING BOARD OF APPEALS FEES:
Resolution # 68 -2022:

A Motion was made by Supervisor Baden that the Town Board establishes the 2022 Fee Schedule, effective Jan. 1, 2022, as presented.

Zoning Board of Appeals:
Pre-App Conference (at a meeting) Free
Pre-App Conference (independent meeting) varies upon determination of town costs

Area Variance $ 200
Use Variance $ 300

Appeal of Code Enforcement Determination $ 300 * refunded if successfully appealed

Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried

REQUEST TO ADD RESOLUTION:
Resolution # 69-2022:

A Motion was made by Supervisor Baden to add a resolution to the Agenda.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried

ALL TOWN BOARD / COMMISSION MEETINGS TO BE HELD VIRTUAL:
Resolution # 70-2022:

A Motion was made by Supervisor Baden that all Town Boards & Commissions move their meetings to virtual through 1/15/2022 in accordance with the Governors Executive order.
Second: Councilwoman Smiseth
Aye: 5 nay: 0 abstain: 0 motion carried

ADJOURNMENT :

A Motion was made by Councilwoman Enouen to adjourn the meeting at 9:15pm.
Second: Councilwoman Smiseth motion carried

RESPECTFULLY SUBMITTED,

KATHLEEN A. GUNDBERG
TOWN CLERK