Town of Rochester Town Board
Audit Meeting
February 29, 2024 6:30pm
Harold Lipton Community Center
15 Tobacco Road, Accord, NY
As of 2-24 -2024
UPDATED As of 2-28-2024
To View the Meeting
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
I. Call to Order – Pledge to the Flag – Roll Call
II. Resolutions
A. Acceptance of Agenda
Recommended Resolution: The Town of Rochester Town Board accepts the agenda, as prepared by the Town Supervisor.
B. Executive Session
Recommended Resolution: The Town of Rochester Town Board motions to enter into executive session at _____pm for the purposes of interviews with candidates for the Climate Smart Task Force and for discussion of ongoing litigation..
C. Exit Executive Session
Recommended Resolution: The Town of Rochester Town Board motions to exit executive session at _____pm.
III. Time Sensitive Resolutions
D. Settlement of Litigation (possible resolution TBD)
Recommended Resolution: The Town of Rochester Town Board, upon advisement of counsel , directs the Supervisor to sign the proposed litiagation settlement offer for ________________ and forward to counsel for filing.
E. Amendment to 2024 Highway Fund Budget
Recommended Resolution: The Town of Rochester Town Board,upon request of the Highway Superintendent, amends the 2024 Highway Fund Budget to move
• $14,000 of unspent funds from budget line DA5197.200, Equipment, Bucket Truck to new budget line DA5197.200, Equipment, Equipment Trailer.
• $3,500 of unspent funds from DA5140.440, Brush & Weeds, Professional Services-Tree Trimming to budget line DA5140.450, Brush & Weeds, Rent/Lease-Arm Mower
Resulting budget after amendments
DA5197.200, Equipment, Bucket Truck $86,000
DA5197.200, Equipment, Equipment Trailer $14,000
DA5140.440, Brush & Weeds, Professional Services-Tree Trimming $8,500
DA5140.450, Brush & Weeds, Rent/Lease-Arm Mower $10,700
F. Highway Fund Purchase
Recommended Resolution: The Town of Rochester Town Board, upon advice of the Highway Superintendent, authorizes purchase of a minimum 8 ton equipment trailer from _________ for the purchase price of _________, upon review of the three submitted written quotes.
Quotes
Trailers LLC Cairo, NY 12413 $9,611
Cangelosi Trailer Sales Montgomery, NY 12549 $13,966
The Trailer Depot LLC Northford, CT 06472 $15,549
G. Memorandum of Agreement
Recommended Resolution: The Town of Rochester Town Board, as requested by the Ulster County Magistrates Association, authorizes the Town Supervisor to sign a MEMORANDUM OF AGREEMENTBetweenTHE ULSTER COUNTY SHERIFF and the TOWN OF ROCHESTER allowing the Town of Rochester to utilize the Ulster County Jail in pre arranged circumstances, as presented.
IV. Discussion
• Community Preservation Plan Consultant Agreement
V. Supervisor Update to Board
• BridgeNY Boice Mill Road Bridge
VI. Supervisor Presentation of Local Laws to Board (for Discussion March 7, 2024)
VII. Audit of Abstract 14 of 2023 and Abstract 2 of 2024
VIII. Resolutions
L. Approval of Payment of Abstract 14-2023
Recommended Resolution: The Town of Rochester Town Board approves payment of Abstract 14–2023 in the amount of:
Abstract 14-2023
General Fund $TBD
Highway Fund $TBD
Capital Fund $TBD
Street Lighting Fund $TBD
Ambulance Fund $TBD
Escrow Fund $TBD
M. Approval of Payment of Abstract 2-2024
Recommended Resolution: The Town of Rochester Town Board approves payment of Abstract 2–2024 in the amount of:
Abstract 2-2024
General Fund $TBD
Highway Fund $TBD
Capital Fund $TBD
Street Lighting Fund $TBD
Ambulance Fund $TBD
Escrow Fund $TBD
IX. Adjournment