The Town of Rochester Town Board held the Organizational Meeting on January 2, 2024, at 6:00pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, New York 12404
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ

PRESENT:

Councilman Michael Coleman Councilwoman Emily Dindial
Councilwoman Erin Enouen Councilwoman Charlotte Smiseth
Town Supervisor Michael Baden Town Clerk Kathleen Gundberg

Supervisor Baden called the meeting to order and led in the Pledge of Allegiance to the Flag.

Swearing in of Elected Officials

SUPERVISOR’S UPDATE:

RESOLUTIONS:

ADOPTION OF AGENDA:
Resolution #1 -2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth

The Town Board accepts the agenda for the 2024 Town of Rochester Organizational Meeting, as prepared by the Supervisor with the amendment to add official Town photographer.
Aye: 5 nay: 0 abstain: 0 motion carried

ADOPTING RULES OF ORDER OF THE TOWN BOARD OF THE TOWN OF ROCHESTER:
Resolution # 2-2024:

Motion: Councilman Coleman
Second: Councilwoman Smiseth

Whereas, Town Law, §63 provides that the Town Board may determine the rules of its procedure.
Now, Therefore Be It Resolved that the following Rules of Order be and the same are hereby adopted pursuant to Town Law, §63.
Aye: 5 nay: 0 abstain: 0 motion carried

Rules of Order of the Town Board of the Town of Rochester (sample rules of order as per New York State)

1. The Supervisor shall preside at all meetings of the Board and shall preserve order and decorum in debate.
2. The Supervisor, immediately following the opening of every regular meeting of the Board, shall proceed to the regular order of Town business as follows; Financial reports, Attorney reports, Supervisors report, Town Clerk/ Tax Collector reports, Highway Superintendent report, Liaison reports, public comment, Board Member time, Resolutions, Discussion. The Supervisor may change the agenda order.
3. Every resolution or motion must be seconded before being put to a vote by the Supervisor, and all resolutions or motions shall be recorded in their entirety in the official minutes of the Town Board.
4. The Supervisor may offer or second a resolution or a motion and need not relinquish the chair for such purpose.
5. No motion or resolution may be brought to a vote except by the majority consent of those present, unless
printed or typewritten copies of agenda and backup thereof are presented to each member of the Board 48 hours prior to the opening of the meeting at which such motion or resolution is offered.
6. When a question is under debate, no motion shall be entertained unless (a) for an adjournment or recess, (b) for the previous question to lay on the table, (c) to postpone to refer to a committee, or (d) to amend. These latter motions are neither amendable nor debatable.
7. No motion shall be made to offer any amendment to an amendment already before the Board on any propositions.
8. A majority vote of all the members of the Board shall be required to suspend these rules of order. A majority of the Board shall constitute a quorum.
9. Public Hearings: It shall be the duty of the Supervisor to preside at all general or special business hearings to instruct all persons addressing the Board to state their name. At such hearings, the Board may by special rules prescribe the time to be allotted to each speaker and the number of times each speaker may speak. No person shall be recognized to speak a 2nd time until all have been heard once.
10. No member of the public shall engage in any demonstration, booing, hand clapping or otherwise disrupt the
formality of a town board meeting.
11. All regular business meetings of the Town Board will include a time for public comment. The Town Board may limit the time per speaker, the number of times a speaker may speak, and the duration of the comment period in entirety.
12. Any persons speaking to the Board shall address their remarks to the Board, not to other members of the audience in the form of a debate. The Town Board will not respond to comment made during the public comment session, however a Board member may respond, should they wish, during “Board Member Time” of the agenda.
13. The Supervisor may extend “Privilege of the Floor” to a member of the public for the purposes of a public service announcement or presentation.
14. Every effort will be made to broadcast all meetings of the Board and made available to the public digitally., except audit meetings where the only agenda item is the review and payment of vouchers.
15. If the above stated rules are, or become at any time, in conflict with the statutory law, the statutory law shall take precedence.

Aye: 5 nay: 0 abstain: 0 motion carried

AGENDA POLICY FOR THE TOWN BOARD MEETINGS:
Resolution # 3-2024:

Motion: Councilwoman Enouen
Second: Councilman Coleman
The Town Supervisor shall prepare each meeting agenda and transmit such agenda to the Town Clerk, Town Board, Highway Superintendent, Attorney for the Town, and website coordinator no later than 48 hours prior to each meeting. The first resolution to be considered at each meeting shall be the adoption of the agenda, as presented or as may be amended by majority vote.
A Town Board member, the Highway Superintendent, the Town Clerk, a Town Justice, or any department head or supervisory employee of a department who wishes a resolution or discussion item to be placed on the agenda shall forward such written request to include the written resolution and/or supportive documentation to the Supervisor no later than 3 days prior to the meeting for guaranteed addition. Backup material for the agenda items will be prepared by the Supervisor and emailed to the Town Board members and public backup material will be sent to the website coordinator for posting no later than 48 hours prior to the meeting. The Supervisor reserves the ability to add agenda items, with the consent of Town Board members, for emergency or time sensitive items as amended.

Aye: 5 nay: 0 abstain: 0 motion carried

VOTING PROCEDURES:
Resolution # 4 -2024:

Motion: Councilwoman Smiseth
Second: Councilwoman Enouen

Pursuant to Town Law Article IV §60, §63, §64, which voting of the Town Board will be taken by voice vote of ayes and noes, unless a roll call vote is requested by a Council Member. Roll call voting shall be conducted in alphabetical order of each Council Member followed by the Town Supervisor. The Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.

Aye: 5 nay: 0 abstain: 0 motion carried

POWERS AND DUTIES OF ELECTED AND APPOINTED OFFICIALS:
Resolution # 5-2024:

Motion: Councilwoman Smiseth
Second: Councilwoman Enouen

The powers and duties of elected and appointed individuals shall be in accordance with Town Law Article III. Additional duties may be authorized and delegated, as allowable pursuant to NYS laws.
These powers and duties shall be considered the job description for each elected and/or appointed position.
Aye: 5 nay: 0 abstain: 0 motion carried

AUTHORIZATION OF SUPERVISOR TO ADMINISTER DAY-TO DAY TOWN BUSINESS:
Resolution # 6-2024:

Motion: Councilwoman Smiseth
Second: Councilwoman Enouen

Pursuant to Town Law Article III §29(16), that the Town Board hereby authorizes and delegates to the Town Supervisor the powers and duties of day-to-day administration and supervision of all Town and special improvement district facilities and employees consistent with, and in furtherance of, any and all County, State, and Federal laws applicable thereto, and with any and all collective bargaining agreements, local laws, resolutions, or policies heretofore or hereafter adopted by this Town Board.
Aye: 5 nay: 0 abstain: 0 motion carried

SELECTION OF MONTHLY REGULAR BUSINESS TOWN BOARD MEETING DATES:
Resolution # 7-2024:

Motion: Councilman Coleman
Second: Councilwoman Smiseth

Pursuant to Town Law Article IV §62, that the Town Board 2024 Monthly Regular Business Town Board meeting shall be held on the first Thursday of each month at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule. Exception to this shall be July and October 2024, which will be held on the first Tuesday.
Jan. 4, 2024; Feb. 1, 2024; March 7, 2024; April 4, 2024; May 2, 2024; June 6, 2024; Tuesday July 2, 2024; August 1, 2024; Sept. 5, 2024; Tuesday Oct. 1, 2024; Nov. 7, 2024; and Dec. 5, 2024.
Aye: 5 nay: 0 abstain: 0 motion carried

SELECTION OF MONTHLY WORKSHOP TOWN BOARD MEETING DATES:
Resolution # 8-2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth

Pursuant to Town Law Article IV §62, that the Town Board 2024 Monthly Workshop Town Board meeting shall be held on the second Thursday of each month at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 11, 2024; Feb. 8, 2024; March 14, 2024; April 11, 2024; May 9, 2024; June 13, 2024; July 11, 2024; August 8, 2024; Sept. 12, 2024; Oct. 10, 2024; Nov. 14, 2024; and Dec. 12, 2024.
Aye: 5 nay: 0 abstain: 0 motion carried

SELECTION OF TOWN BOARD AUDIT MEETING DATES:
Resolution # 9-2024:

Motion: Councilman Coleman
Second: Councilwoman Smiseth

Pursuant to Town Law Article IV §62, that the Town Board meeting to audit the Town’s bills shall be held on the last Thursday of each month at 6:00pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule. Exception to this shall be March and October 2024, which will be held on the last Wednesday, November 2024, which will be held on the last Tuesday, and December 2024, which will be held on the last Monday.
Jan. 25, 2024; Feb. 29, 2024; Wednesday March 27, 2024; April 25, 2024; May 30, 2024; June 27, 2024; July 25, 2024; August 29, 2024; Sept. 26, 2024; Wednesday Oct. 30, 2024; Tuesday Nov. 26, 2024; and Monday Dec. 30, 2024.
Aye: 5 nay: 0 abstain: 0 motion carried

DESIGNATION OF TOWN BANKS:
Resolution # 10-2024:

Motion: Councilwoman Smiseth
Second: Councilwoman Enouen
Pursuant to General Municipal Law Article II §10, §11 and Town Law Article III §29, that Webster Bank, Bank of Greene County, BNY Mellon, NBT Bank, Ulster Savings Bank, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions to obtain the most favorable rates and charges available. The Supervisor shall be authorized to open, operate, maintain, and manage any deposit, checking, and investment account(s) at any such institution on behalf of the Town and shall have signing authority over such accounts. The Deputy Supervisor shall also have signing authority over such accounts.
Aye: 5 nay: 0 abstain: 0 motion carried

DESIGNATION OF OFFICIAL NEWSPAPER:
Resolution # 11-2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth

Pursuant to Town Law Article IV §64(11), that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town and being a newspaper entered as a second-class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Daily Freeman if the Shawangunk Journal is not available in a timely manner.
Aye: 5 nay: 0 abstain: 0 motion carried

2024 DESIGNATED TOWN HOLIDAYS:
Resolution # 12-2024:

Motion: Councilwoman Smiseth
Second: Councilwoman Enouen

Pursuant to the Employee Handbook and the IBEW Local 363 Collective Bargaining Agreement, that the following are designated Town holidays for 2024. All Town offices and transfer station shall be closed for services on these dates as amended.

Monday 1/1/24 New Year’s Day
Monday 1/15/24 Martin Luther King Day
Monday 2/19/24 President’s Day
Monday 5/27/24 Memorial Day
Wednesday 6/19/24 Juneteenth
Thursday 7/4/24 Independence Day
Monday 9/2/24 Labor Day
Monday 10/14/24 Columbus Day and Indigenous Peoples Day
Tuesday 11/5/24 Election Day
Monday 11/11/24 Veteran’s Day
Thursday 11/28/24 Thanksgiving Day
Friday 11/29/24 Native American Heritage Day (Day after Thanksgiving)
Wednesday 12/25/24 Christmas Day
Wednesday 1/1/25 New Year’s Day 2025

Additionally, the Town Justice Court offices will be closed on NYS Primary Election Day with the respective employees receiving full pay provided they are scheduled to work and not utilizing vacation, sick, or personal time paid time off.

All employees utilizing paid time off on those dates will be required to utilize a full day of PTO.

All employees who regularly work greater than 20 hours per week will receive holiday pay for these designated holidays, whether a regularly scheduled workday or not, provided they are not utilizing vacation, sick, or personal time paid time off.

Monday 1/1/24 New Year’s Day
Monday 5/27/24 Memorial Day
Thursday 7/4/24 Independence Day
Monday 9/2/24 Labor Day
Thursday 11/28/24 Thanksgiving Day
Friday 11/29/24 Native American Heritage Day (Day after Thanksgiving)
Wednesday 12/25/24 Christmas Day
Wednesday 1/1/25 New Year’s Day 2025
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF TOWN ACCOUNTANTS:
Resolution # 13-2024:

Motion: Councilman Coleman
Second: Councilwoman Enouen

Pursuant to Town Law Article VIII §116(8) and §123 and Article IV §64,
that the firm of RBT CPAs shall be retained as Independent Auditor/Certified Public Accountants to the Town for the preparation of the 2023 Annual Financial Report for the fiscal year ending December 31, 2023.
Aye: 5 nay: 0 abstain: 0 motion carried

FILING OF THE ANNUAL FINANCIAL REPORT:
Resolution # 14 -2024:

Motion: Councilwoman Smiseth
Second: Councilwoman Enouen

Pursuant to Town Law Article III §29(10-a), that the Supervisor shall submit to the Town Clerk, within the period prescribed in section thirty of the general municipal law, a copy of the report to the State Comptroller required by section thirty of the general municipal law, providing, however, that if the time for the filing of the annual report has been extended by the State Comptroller as provided in the said statute, then the time for submitting a copy of the report to the Town Clerk similarly shall be extended. The Town Clerk shall cause either a summary of such report to be published within ten days after receipt thereof in a form approved by the State Comptroller or a notice that a copy of such report is on file in the Town Clerk’s office and is available for public inspection and copying, in the official newspaper and in such other newspapers as the Town Board may direct.
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF LEGAL ADVISORS:
Resolution # 15 -2024:

Motion: Councilwoman Smiseth
Second: Councilman Coleman
Pursuant to Town Law Article III §20(2)(b), that MaryLou Christiana shall be appointed Attorney for the Town and Attorney for the Zoning Board of Appeals at an hourly rate of $225.00 to be paid upon monthly itemized invoice, voucher, and audit, subject to the provisions of the Use of Professionals policy. The Supervisor shall be authorized to retain additional counsel as necessary and appropriate and that Gordon and Svenson shall be appointed Attorney for the Planning Board at an hourly rate of $225.00 to be paid upon monthly itemized invoice, voucher, and audit, subject to the provisions of the Use of Professionals policy.
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF TOWN PLANNING CONSULTANT:
Resolution # 16-2024:

Motion: Councilwoman Enouen
Second: Councilman Coleman

That David Church, AICP be appointed Planning Consultant for the Town of Rochester Planning Board at an hourly rate of $150.00 to be paid upon monthly itemized invoice, voucher, and audit, subject to the provisions of the Use of Professionals policy.
Aye: 5 nay: 0 abstain: 0 motion carried

PAYMENT OF ADVANCE CLAIMS:
Resolution # 17-2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
Pursuant to Town Law Article VIII §118, that the Town Board authorizes the Town Supervisor to pay claims of public utility services; defined as electric, gas, water, sewer, fuel oil, and telephone services; postage, and freight and express charges, not to exceed $1,000, in advance of submitted audit bills. All such claims shall be presented at the next regular meeting for audit, and the claimant and the officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the town board.
Aye: 5 nay: 0 abstain: 0 motion carried

AUTHORIZATION OF HIGHWAY SUPERINTENDENT PURCHASES:
Resolution # 18 -2024:

Motion: Councilwoman Smiseth
Second: Councilman Coleman
Pursuant to Highway Law Article VII §142(1)(a), that the Town Board authorizes the Highway Superintendent to purchase equipment, tools and other implements to be used for highway maintenance, construction or reconstruction, snow ploughs or other devices for the removal of snow from the highways from moneys appropriated for that purpose, not to exceed $7,500, subject to the conditions of the Town Procurement policy, without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply. All such claims shall be presented at the next meeting for audit.
Aye: 5 nay: 0 abstain: 0 motion carried

PETTY CASH FUND ESTABLISHMENT:
Resolution # 19-2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
Pursuant to Town Law Article IV §64(1)(a), that the Town Board authorizes establishment of petty cash funds of $300 for the Town Clerk/Tax Collector and $200 for the Recreation Director and that each Department Head shall be responsible for the accounting in accordance with Town Law Article VIII §118.
Aye: 5 nay: 0 abstain: 0 motion carried

2023 BUDGET MODIFICATIONS:
Resolution # 20-2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
That the Town Board authorizes the Budget Officer to make budget modifications to the 2023 General Fund and Highway Fund, as required to close the 2023 budget year, provided a copy of all modifications is presented to the Town Board.
Aye: 5 nay: 0 abstain: 0 motion carried

INSURANCE CONTRACT:
Resolution # 21-2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
Pursuant to Town Law, §64(3)(4) and General Municipal Law, §52 that the Town Board authorizes the Supervisor to sign the insurance contract to secure full and adequate insurance to protect the property of the town against fire and theft and to protect the town for the many exposures to liability for tort damages and other claims that exist today, as submitted by Sprague & Killeen for the year 2024.

Selective Insurance
Commercial Fire $ 9,630.00
NYS Fire Insurance Fee $ 44.99
Crime Fidelity $ 50.00
Inland Marine $ 6200.00
General Liability $ 22,497.00
Business Automobile $ 29,749.00
NYS Motor Vehicle $ 150.00
Umbrella/Excess Liability $ 16,349.00
Flood and Earthquake $ 1,436.00
Police Professional Liability $ 2,355.00
Public Officials $ 10,122.00
OCP Protective Liability $ 362.00

Travelers Insurance
Crime $ 537.00

Beazley
Cybersecurity $ 8,236.88

Gerber Life Insurance
Recreation Accident/ Health $ 1,10.00
Aye: 5 nay: 0 abstain: 0 motion carried

TOWN CONTRACTUAL SERVICES:
Resolution # 22-2024:

Motion: Councilwoman Smiseth
Second: Councilman Coleman

Pursuant to Town Law Article IV §64(6), that the Town Board approves the following contractual service expenditures for the fiscal year ending December 31, 2024, and authorizes the Supervisor to execute on behalf of the Town any related contracts, upon submittal of an accounting by the organization of the use of the 2023 funding and the expectation of the purpose of the 2024 funding.

JOINT RECREATIONAL PROJECTS
Kerhonkson Pool $30,000
Indian Valley Little League $900
Rondout Valley Youth Football & Cheer $900
Barracuda Swim Team $900

LIBRARY SERVICES
Ellenville Public Library $13,750
Stone Ridge Library $14,341
Little Ones Learning Center, Inc. $5,200

ADULT RECREATION
Rochester Seniors $5,000
Kerhonkson-Accord Golden Seniors $500
Kerhonkson-Accord Jewish Seniors $500

MUSEUM
Friends of Historic Rochester $5,000
Aye: 5 nay: 0 abstain: 0 motion carried

COMPENSATION AND BENEFITS MANUAL:
Resolution # 23 -2024:

Motion: Councilwoman Enouen
Second: Councilman Coleman

The Town of Rochester Town Board authorizes the Town Supervisor to forward all amendments adopted since the inception of this document dated December 1, 2018, for edit and presentation to the Town Board for readoption.
Aye: 5 nay: 0 abstain: 0 motion carried

EMPLOYEE PRACTICES MANUAL:
Resolution # 24 -2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth

The Town of Rochester Town Board authorizes the Town Supervisor to forward all amendments adopted since the inception of this document dated December 1, 2018, for edit and presentation to the Town Board for readoption.
Aye: 5 nay: 0 abstain: 0 motion carried

PERSONAL VEHICLE USE:
Resolution # 25-2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth

Pursuant to Town Law Article VIII §116(1), that Town vehicles shall be utilized for the conduct of Town business when available, however the Town Board authorizes employees and officials of the Town to utilize personal vehicles in the conduct of Town business with prior authorization from their department head, the Supervisor, or resolution of the Town Board. Such persons shall be eligible for reimbursement at the IRS reimbursement per mile rate for documented use, upon presentation of documentation and audit. (67 cents/mile as of 1/1/2024)
Aye: 5 nay: 0 abstain: 0 motion carried

EMPLOYEE CLOTHING AND FOOTWEAR ALLOWANCE:
Resolution # 26-2024:

Motion: Councilwoman Enouen
Second: Councilwoman Smiseth
That the Town Board authorizes the Town Supervisor to make payment of the following 2024 clothing and footwear allowances to be paid by January 31, 2024, upon receipt of vouchers by the employees. Receipts must be submitted equalling the amount before December 1, 2024. The Town Board authorizes the Supervisor and or highway department the authority to verify compliance as amended
Highway Dept. x 10 $500
Laborer – Buildings x 1 $500
Transfer Station Operator $500
Laborer – Transfer Station x 2 $500

Aye: 5 nay: 0 abstain: 0 motion carried

GRADE AND WAGE SCHEDULE:
Resolution # 27-2024:

Motion: Councilwoman Smiseth
Second: Councilman Coleman
Pursuant to Town Law Article III §20(1)(b) and Article VIII §116(1), that the Town Board establishes the Grade and Wage Schedule for the employment positions listed for one year, and that the holder of each position shall be paid at the rate specified therein, for the pay period specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2024.

Hourly Employee Positions
Grade 1 $18.50 per hr
Laborer – Transfer Station, 32 hrs/wk

Grade 2 $21.00 per hr
Transfer Station Operator, 32 hrs/wk
Planning Board and Zoning Board of Appeals Secretary, 35 hrs/wk + meetings

Grade 3 $22.00 per hour
Asst. Recreation Director, 35 hrs/wk
Assessor Aide, 35 hrs/wk
Deputy Town Clerk 2, 35 hrs/wk

Grade 4 $23.50 per hour
Highway Secretary, 25 hrs/wk
Clerk to Justice, 28 hrs/wk + court sessions
Deputy Town Clerk 1, 40 hrs/wk
Confidential Secretary to the Supervisor/Bookkeeper, 40 hrs/wk

Grade 5 $24.00/hr
Fire Inspector, <20 hrs/wk, <15 hrs/wk Grade 6 $26.50/hr Recreation Director, 35 hrs/wk Zoning Coordinator, 37.5 hrs/wk Grade 7 $34.25/hr Code Enforcement Officer/Building Inspector, 30 hrs/wk Grade 8 salary, $39,000/yr ($750/wk) Assessor,20 hrs/wk Part-Time/Seasonal Positions Recreation Aide – After School $15.75/hr Recreation Aide – Summer $15.75/hr Recreation Aide – Summer Lead $19.25/hr Constable (probationary) $18.50/hr Constable $19.00/hr Constable $21.00/hr Aye: 5 nay: 0 abstain: 0 motion carried WAGE SCHEDULED PURSUANT TO CBA WITH INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL 363: Resolution # 28-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth Pursuant to Town Law Article III §20(1)(b), Article VIII §116(1) and Civil Service Law §208, that the Town Board establishes the hourly wage rates, effective as of January 1, 2024, for Highway Department and Building & Grounds Maintenance employees in accordance with the terms and conditions of the collective bargaining agreement negotiated between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363 for the period January 1, 2023-December 31, 2026. Prior to Jan. 1, 2014 Employee After Jan. 1, 2014 Employee Working Supervisor $32.24/hr Working Supervisor $29.50/hr HMEO/Mechanic $31.40/hr HMEO/Mechanic $28.72/hr HMEO $30.70/hr HMEO $28.09/hr MEO/Driver $29.40/hr MEO/Driver $26.88/hr Laborer - Highway $27.40/hr Laborer - Highway $25.06/hr Laborer – Bldngs/Grnds $23.88/hr Aye: 5 nay: 0 abstain: 0 motion carried STIPEND SCHEDULE: Resolution # 29-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth The Town Board establishes the following stipend schedule for one year, and that the holder of each position shall be paid at the rate specified therein, for the pay period specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2024. Stipends Dog Control Officer $22,100/yr ($425/wk) – as needed on call Budget Officer $9,360/yr ($180/wk) Tax Collector $5,824/yr ($112/wk) Registrar of Vital Statistics $2,808/yr ($54/wk) Deputy Registrar $676/yr ($13/wk) Grounds Manager $5,200/yr ($100/wk) Deputy Highway Superintendent $2,080/yr ($40/wk) Court Officers $80.00 per session, $25/hr for hours worked beyond 4 in a session. AMENDMENT: Motion: Councilwoman Smiseth Second: Councilwoman Enouen Discussion: Councilwoman Enouen asked that the Grounds Manager stipend be removed until more information can be gathered. Resolution # 29-2024: The Town Board establishes the following stipend schedule for one year, and that the holder of each position shall be paid at the rate specified therein, for the pay period specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2024. Stipends Dog Control Officer $22,100/yr ($425/wk) – as needed on call Budget Officer $9,360/yr ($180/wk) Tax Collector $5,824/yr ($112/wk) Registrar of Vital Statistics $2,808/yr ($54/wk) Deputy Registrar $676/yr ($13/wk) Deputy Highway Superintendent $2,080/yr ($40/wk) Court Officers $80.00 per session, $25/hr for hours worked beyond 4 in a session. Aye: 5 nay: 0 abstain: 0 motion carried ELECTED OFFICIALS SALARY SCHEDULE: Resolution # 30-2024: Motion: Councilwoman Smiseth Second: Councilwoman Enouen The Town Board establishes the adopted elected officials salary schedule, as follows, for one year, and that the holder of each position shall be paid at the rate specified therein, for the pay period specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2024. Elected Officials Salary Highway Superintendent $ 64,480/yr ($1,240/wk) Town Clerk + Records Management Officer $ 55,224/yr ($1,062/wk) Supervisor $ 53,300/yr ($1,025/wk) Town Justice x 2 $ 17,700/yr ($1,475/month) Town Council Member x 4 $ 7,500/yr ($625/month) Aye: 5 nay: 0 abstain: 0 motion carried ESTABLISHMENT OF DEPUTY TOWN SUPERVISOR: Resolution # 31-2024: Motion: Councilwoman Smiseth Second: Councilwoman Dindial Pursuant to Town Law Article III §42, that the office of Deputy Town Supervisor shall be established by the Town. Aye: 5 nay: 0 abstain: 0 motion carried DEPUTY SUPERVISOR APPOINTMENT: Town Supervisor Baden appoints Councilwoman Erin Enouen to serve as Deputy Town Supervisor. TOWN HISTORIAN APPOINTMENT: Pursuant to Arts and Cultural Affairs Law §57.07, Town Supervisor Baden appoints Kathleen Gundberg to serve as Town Historian to be compensated at a yearly stipend rate of $600, to be paid quarterly. AUTHORIZATING SUPERVISOR TO DESIGNATE A CONFIDENTIAL SECRETARY/ BOOKKEEPER: Resolution # 32 -2024: Motion: Councilwoman Smiseth Second: Councilman Coleman Pursuant to Town Law Article III §29(15), that the Town Board authorizes the Supervisor to designate a Confidential Secretary to the Supervisor/Bookkeeper, to serve at the pleasure of the Supervisor. Aye: 5 nay: 0 abstain: 0 motion carried CONFIDENTIAL SECRETARY TO THE SUPERVISOR / BOOKKEEPER APPOINTMENT: Town Supervisor Baden appoints Stephanie Marrinan to serve as Confidential Secretary to the Supervisor/Bookkeeper. Liaison Appointments to Serve at The Pleasure of The Town Supervisor Town Supervisor Baden announces the appointment of Liaison to Agriculture Council member Enouen Liaison to Cablevision Council member Coleman Liaison to Code Enforcement Council member Enouen Liaison to Constabulary Council member Coleman Liaison to Eldercare Program Council member Smiseth Liaison to EMS and Fire Districts Council member Coleman Liaison to Environment and ECC Council member Enouen Liaison to Historical Preservation and HPC Town Clerk Gundberg Liaison to Housing Council member Smiseth Liaison to Human Resources Council member Enouen Liaison to Justice Court Council member Dindial Liaison to Libraries Council member Dindial Liaison to Parks Council member Coleman Liaison to Planning Board Council member Enouen Liaison to Recycling and Transfer Station Council member Enouen Liaison to Recreation Council member Smiseth Liaison to Website Council member Enouen Liaison to Zoning Board of Appeals Council member Coleman APPOINTMENT OF HIGHWAY SUPERINTENDENT DUTIES: tabled ESTABLISHMENT OF DEPUTY HIGHWAY SUPERINTENDENT: Resolution # 33-2024: Motion: Councilwoman Enouen Second: Councilman Coleman Pursuant to Town Law Article VII §140(4), that the Town shall establish the office of Deputy Highway Superintendent, to serve at the pleasure of the Highway Superintendent. The Deputy Highway Superintendent shall be compensated at a yearly stipend rate of $2,080, to be paid weekly. Aye: 5 nay: 0 abstain: 0 motion carried DEPUTY HIGHWAY SUPERINTENDENT APPOINTMENT: Highway Superintendent Frey appoints Jared Gundberg to serve as Deputy Highway Superintendent. HIGHWAY SUPERINTENDENT APPOINTMENT OF HIGHWAY EMPLOYEES: Resolution # 34 -2024: Motion: Councilwoman Smiseth Second: Councilman Coleman Pursuant to Highway Law Article III §32(2), that the Town Board consent to the Highway Superintendent to employ such persons as may be necessary for the maintenance and repair of town highways and bridges, and the removal of obstructions caused by snow and provide for the supervision of such persons, subject to the amounts and positions budgeted, therefore. Highway Superintendent Frey Appointments Working Supervisor (pre-2014) Jared Gundberg HMEO (pre-2014) Richard Hasbrouck HMEO (post-2014) Alex Jente HMEO (post 2014) Kevin Houghtaling HMEO (post 2014) Thomas Crotty HMEO (post 2014) William Farrell HMEO (post 2014) Leonard Krom HMEO/Mechanic (post 2014) Tim Hornbeck HMEO/Mechanic (post 2014) Griffin Kelsey Laborer (post 2014) David Linscott Seasonal Highway MEO – until 3/31/2024 Patrick Davis Aye: 5 nay: 0 abstain: 0 motion carried DESIGNATION OF REGISTRAR OF VITAL STATISTICS: Resolution # 35 -2024: Motion: Councilwoman Smiseth Second: Councilman Coleman Pursuant to Public Health Law, §§ 4121, 4123, the Town Board designates the Town Clerk Kathleen Gundberg as Registrar of Vital Statistics to a term to run concurrent with her Town Clerk term of office and to be compensated at a yearly stipend rate of $2,808, to be paid weekly. A Deputy Registrar of Vital Statistics shall be established and compensated at a yearly stipend rate of $676, to be paid weekly. Christina Ferrara, 1st Deputy Town Clerk is designated as deputy. Aye: 5 nay: 0 abstain: 0 motion carried ESTABLISHMENT OF DEPUTY TOWN CLERKS: Resolution # 36-2024: Motion: Councilwoman Smiseth Second: Councilwoman Enouen Pursuant to Town Law Article III §30(10)(a), that the 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector and 2nd Deputy Town Clerk shall be established by the Town, to serve at the pleasure of the Town Clerk, and shall be authorized to fulfil all the duties of the Town Clerk in their absence. Aye: 5 nay: 0 abstain: 0 motion carried Deputy Town Clerk Appointment Town Clerk Gundberg announces appointment of Christina Ferrara, 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector Courtney Coffey, 2nd Deputy Town Clerk The Town Clerk is authorized to engage alternate Deputies as needed, subject to the adopted budget. DESIGNATION OF ADDITIONAL DUTIES: Resolution # 37-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman With the consent of the Town Clerk, the Town Board designates the additional duties of Code Enforcement/Building Department clerk to the 2nd Deputy Town Clerk. Aye: 5 nay: 0 abstain: 0 motion carried DESIGNATION OF HANDICAPPED PARKING PERMIT ISSUING AGENTS: Resolution # 38-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth Pursuant to Vehicle and Traffic Law, §1203-a (1), the Town Board designates the Town Clerk, 1st Deputy Town Clerk, and 2nd Deputy Town Clerk as Handicapped Parking Permit Issuing Agents Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF TOWN MARRIAGE OFFICER: Resolution # 39-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman Pursuant to Domestic Relations Law Article III §11-c, that the Town Board appoints Kathleen Gundberg to serve as Town of Rochester Marriage Officer with no compensation by the Town. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF DOG CONTROL OFFICER: Resolution # 40-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth Pursuant to Agriculture & Markets Law, §114, the Town Board appoint Jill Shufeldt to the position of Dog Control Officer, to be compensated at a yearly stipend rate of $22,100, to be paid weekly plus mileage reimbursement paid monthly upon submittal of a voucher for payment. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF ASSISTANT DOG CONTROL OFFICER: Resolution # 41-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman Pursuant to New York Agriculture & Markets Law §114, the Town Board appoints Kevin Hindman, Assistant Dog Control Officer, at a contractual rate of $19.50 per hour plus mileage reimbursement, both paid monthly upon submittal of a voucher for payment. Aye: 5 nay: 0 abstain: 0 motion carried EMPLOYEE APPOINTMENTS: Resolution # 42-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the following appointments in accordance with the adopted Grade and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute. Aye: 5 nay: 0 abstain: 0 motion carried Transfer Station Operator Vacant Laborer – Transfer Station Justin Junta Laborer – Transfer Station Warren Johnson Laborer - Buildings Harry Worden Assessor Jeremy Barraca Assessor Aide (provisional) Joanne Faerber Code Enforcement Officer/Building Inspector Albert Davis Zoning Coordinator Alyssa Farrell Fire Inspector (PT) William Farrell Fire Inspector (PT) Michael Banach PB/ZBA Clerk Jazmyne Wilhelm Recreation Director Ashley Sweeney Asst. Recreation Director (provisional) Bethany Dennin Highway Secretary Jessica Boughton APPOINTMENT OF CLERK TO JUSTICE LAFLAMME: Resolution # 43-2024: Motion: Councilwoman Enouen Second: Councilman Coleman Pursuant to Town Law Article III §20(1)(b) and upon advice and consent of Justice LaFlamme, The Town Board hereby appoints Deborah Goodman to serve as the Clerk to Justice LaFlamme, effective January 1, 2024, as funded per the 2024 Grade and Wage Schedule. Justice LaFlamme shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF CLERK TO JUSTICE ALBAUGH: tabled, will be discussed in executive session. APPOINTMENT OF TOWN BOARD TO EXAMINE THE JUSTICE COURT DOCKETS: Resolution # 44-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth Pursuant to Town Law §123, the Town Board appoints Councilwoman Enouen and Councilwoman Dindial to meet for the purpose of examining the civil and criminal dockets of each town justice and ensure that the fines and fees that have been collected by each justice have been turned over to the proper officials as required by law. Aye: 5 nay: 0 abstain: 0 motion carried RE-ADOPTION OF DUTIES OF TOWN CONSTABULARY: Resolution # 45-2024: Motion: Councilwoman Smiseth Second: Councilwoman Enouen Pursuant to Town Law Article III §20(1)(b), Town Law Article III §39, and Criminal Procedure Law, §2.20, the Town of Rochester Town Board readopts Resolution 30 of 2019, that the Town of Rochester does hereby reaffirm the establishment and continuation of the powers and duties of a town constable/ peace officer as derived from two sources: Town Law, §39, and Criminal Procedure Law, §2.20 of the State of New York and that upon specific authorization provided to the Constabulary in writing by the Town Supervisor or by Town Board resolution for the duties listed in Resolution 30 of 2019, such written authorization shall include specific duties, services or patrols, dates and timeframes. Aye: 4 nay: 1-Dindial Abstain: 0 motion carried APPOINTMENT OF CONSTABLES: Resolution # 46 -2024: Motion: Supervisor Baden Second: Councilwoman Smiseth The Town of Rochester Town Board will table the proposed resolution below. Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the following appointments in accordance with the adopted Grade and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute. Constable (PT) (provisional) Richard Miller Constable (PT) (provisional) Jose Velasco Constable (PT) (provisional) Marc Cathcart Constable-(PT) (provisional Emilia Picon Constable (PT) DJ Koeppen Constable-Probationary (PT) (provisional) Mark Smith Constable-Probationary (PT) (provisional) Christopher Lopez Constable-Probationary (PT) (provisional) Sheilyn Duran-Picon Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF CONSTABLES: Resolution # 47-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth Discussion: The Board discussed the civil service exam listing and agreed more information needs to be clarified. The Town of Rochester Town Board holds over there 2023 appointments for constables. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF ADDITIONAL DUTIES: Resolution # 48-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth The Town Board assigns additional duties to the following constables, and they shall be compensated for their time worked, as budgeted therefore: Administrative duties of the constabulary are assigned to Constable Richard Miller Scheduling duties of the constabulary are assigned to Constable Jose Velasco Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF RECREATION AIDES: Resolution # 49-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the Recreation Director to make appointments from time to time, upon written notification to the Town Supervisor, in accordance with the adopted Grade and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments dealing with youth shall be contingent on completion of background checks. All appointees shall serve subject to the pleasure of the Town Board or as mandated by New York State statute as amended. Up to 8 Recreation Aides-After School Not to exceed 2520 total hours per year. 4 Recreation Aides-Summer Not to exceed 684 total hours per year. 6 Recreation Aides Not to exceed 888 total hours per year. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR: Resolution # 50 -2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth That the Town Board appoints Gerald Fornino to serve as Emergency Management Coordinator with no compensation. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF TOWN WEBSITE COORDINATOR: Resolution # 51-2024: Motion: Councilman Coleman Second: Councilwoman Enouen That the Town Board appoints Richard Miller to serve as Town Website Coordinator with no compensation. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF TOWN PHOTOGRAPHER: Resolution # 52-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth The Town of Rochester Town Board appoints Manuela Michaelscu Town Photographer with no compensation. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF O & W TRAIL COALITION REPRESENTATIVE: Resolution # 53-2024: Motion: Councilman Coleman Second: Councilwoman Enouen The Town Board designates Flynn O’Connor, voting member and Supervisor Baden, alternate voting member. Aye: 5 nay: 0 abstain: 0 motion carried CONTRACTUAL CLEANING SERVICES: Resolution # 54-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth That the Town Board retains the services of Sheila Brown to perform cleaning services at an independent contractual rate of $19.00 per hour, subject to audit of a monthly voucher. All supplies and materials are to be ordered and paid through the Supervisor’s office. Aye: 5 nay: 0 abstain: 0 motion carried RE-ADOPTION OF PROCUREMENT POLICY: tabled RE-ADOPTION OF USE OF PROFESSIONALS POLICY: Resolution # 55-2024: Motion: Councilwoman Smiseth Second: Councilwoman Enouen The Use of Professionals policy of the Town shall be readopted as currently exists, adopted with resolution 276-2019, subject always to future revision by the Town Board Aye: 5 nay: 0 abstain: 0 motion carried RE-ADOPTION OF POLICY FOR EMPLOYEE REPORTING OF BUILDINGS AND GROUNDS REPAIRS AND MAINTENANCE CONCERNS: Resolution # 56-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth The Policy for Employee Reporting of Buildings and Grounds Repairs and Maintenance Concerns of the Town shall be readopted as currently exists, adopted with resolution 310-2023, subject always to future revision by the Town Board. Aye: 5 nay: 0 abstain: 0 motion carried RE-ADOPTION OF PERSONNEL COMPLAINT POLICY: Resolution # 57-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman The Personnel Complaint Policy of the Town shall be readopted as currently exists, adopted with resolution 200-2019, subject always to future revision by the Town Board. Aye: 5 nay: 0 abstain: 0 motion carried RE-ADOPTION OF FREEDOM OF INFORMATION POLICY: Resolution # 58 -2024: Motion: Councilwoman Smiseth Second: Councilman Coleman The Freedom of Information Policy of the Town shall be readopted as currently exists, adopted with resolution 225-2023, subject always to future revision by the Town Board Aye: 5 nay: 0 abstain: 0 motion carried RE-ADOPTION OF ROCHESTER PLAN FOR OPERATIONS IN THE EVENT OF A DECLARED PUBLIC HEALTH EMERGENCY INVOLVING A COMMUNICABLE DISEASE: Resolution # 59-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman The Rochester Plan for Operations in the Event of a Declared Public Health Emergency Involving a Communicable Disease shall be readopted as currently exists, adopted with resolution 131-2021, subject always to future revision by the Town Board Aye: 5 nay: 0 abstain: 0 motion carried MEMBERSHIP IN STATE AND COUNTY ORGANIZATIONS: Resolution # 60-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth Pursuant to Town Law Article VIII §116(10), that the Town Board authorizes payment by the Supervisor of membership dues to the following organizations for 2024, as budgeted and amended. New York State Assessors Association New York State Association of Towns New York State Association of Town Superintendents of Highways New York State Planning Federation New York State Town Clerk’s Association New York State Court Clerks Association Ulster County Association of Town Supervisor’s and Mayors Ulster County Assessors Association Ulster County Town Clerks & Tax Collectors Association Shawangunk Mountain Scenic Byway Catskill Watershed Corporation O&W Trail Coalition of Municipalities Other Municipal Organizations, as determined by the Supervisor, as necessary. Aye: 5 nay: 0 abstain: 0 motion carried DELEGATES TO THE NYS ASSOCIATION OF TOWNS ANNUAL MEETING: Resolution # 61-2024: Motion: Councilwoman Enouen Second: Councilman Coleman Pursuant to Town Law Article VIII §116(10), that the Town’s delegate to the Annual Meeting of the New York State Association of Towns shall be the Supervisor and the alternate delegate shall be the Town Clerk. The following shall also be authorized to attend, two Councilpersons, two Town Justices, one Zoning Board of Appeals member and one Planning Board member or two members from either board. Attendees shall be entitled to reimbursement of reasonable documented necessary and ordinary expenses up to the amount budgeted therefor. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement. Aye: 5 nay: 0 abstain: 0 motion carried POLICY FOR ATTENDANCE AT TRAININGS, CONFERENCES, AND MEETINGS: Resolution # 62-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth Pursuant to General Municipal Law Article V §77-B, that the Town Board authorizes town elected and appointed officials and town employees to attend trainings, conferences, and informational meetings with prior approval from their department head, the Supervisor, or resolution of the Town Board, contingent on verification related costs are budgeted therefor. Registration fees and reasonable documented necessary and ordinary travel expenses shall be reimbursed, subject to Town Board audit. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF PLANNING BOARD CHAIR: Resolution # 63-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth Pursuant to Town Law Article XVI §271, Town of Rochester Code 140 Article X, that the Town Board appoints Marc Grasso, Chair. APPOINTMENT OF ZONING BOARD OF APPEALS CHAIR: Resolution # 64-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman Pursuant to Town Law Article XVI §267, Town of Rochester Code 140 Article IX, that the Town Board appoints Sam Zurofsky, Chair and Clayton Haugen, Vice-Chair of the Zoning Board of Appeals. Aye: 4 nay: 0 abstain: 1-Enouen motion carried APPOINTMENT OF ENVIRONMENTAL CONSERVATION COMMISSION CHAIR: Resolution # 65-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth Pursuant to General Municipal Law Article XII-F §239-x, Town of Rochester Code 14, that the Town Board appoints John Messerschmidt, Chair and Judith Karpova, Vice-Chair of the Environmental Conservation Commission. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENTS OF HISTORIC PRESERVATION COMMISSION CHAIR: Resolution # 66-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth Pursuant to Town of Rochester Town Code §22, that the Town Board appoints Deborah Medenbach, Chair, and Wilton Duckworth, Vice-Chair of the Historic Preservation Commission. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF YOUTH AND SENIOR RECREATION COMMISSION CHAIR: Resolution # 67-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth Pursuant to Town Board Local Law 1 of 2022, that the Town Board appoints, Deborah Martin, Chair, and Pam Stocking, Vice-Chair of the Youth and Senior Recreation Commission. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF BOARD OF ETHICS CHAIR Resolution # 68-2024: Motion: Councilwoman Enouen Second: Councilman Coleman Pursuant to Town of Rochester Town Code §17, that the Town Board appoints Adam Paddock, Chair. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF TRAILS COMMITTEE CHAIR: Resolution # 69 -2024: Motion: Councilwoman Smiseth Second: Councilman Coleman Pursuant to Town Board resolution 147-2018, that the Town Board appoints Flynn O’Connor, Chair of the Trails Committee. Aye: 5 nay: 0 abstain: 0 motion carried RE-APPOINTMENT OF ENVIRONMENTAL CONSERVATION COMMISSION MEMBERS: Resolution # 70 -2024: Motion: Councilwoman Enouen Second: Councilman Coleman Pursuant to General Municipal Law Article XII-F §239-x, Town of Rochester Code 14, that the Town Board reappoints Judith Karpova and Todd Anderson to a term ending December 31, 2026. Aye: 5 nay: 0 abstain: 0 motion carried RE-APPOINTMENT OF HISTORIC PRESERVATION COMMISSION MEMBERS: Resolution # 71-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth Pursuant to Town of Rochester Town Code §22, that the Town Board reappoints Deborah Medenbach, Wilton Duckworth, Suzanne Miedema, Ryan Fitzgerald, Alice Cross, Gloria Mirsky, and Joanne Mariner to a term ending December 31, 2026. Aye: 5 nay: 0 abstain: 0 motion carried RE-APPOINTMENT OF YOUTH AND SENIOR RECREATION COMMISSION MEMBER: Resolution # 72-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth Pursuant to Town Board Local Law 1 of 2022, that the Town Board reappoints Manuela Michailescu to a term ending December 31, 2030. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF ETHICS BOARD MEMBER: Resolution # 73-2024: Motion: Councilwoman Enouen Second: Councilman Coleman Pursuant to Town of Rochester Town Code §17, that the Town Board appoints Council member Charlotte Smiseth as the elected or appointed officer or employee of the Town for a term ending December 31, 2027. Aye: 4 nay: 0 abstain: 1-Smiseth motion carried APPOINTMENT OF ROCHESTER AMBULANCE DISTRICT BUDGET ADVISORY COMMITTEE: Resolution # 74-2024: Motion: Councilwoman Enouen Second: Councilman Coleman Pursuant to Town of Rochester Local Law 10 of 2022, that the Town Board appoints Bea Haugen Depuy and Joe Vitti for a term ending December 31, 2026. Aye: 5 nay: 0 abstain: 0 motion carried APPOINTMENT OF HIGH FALLS AMBULANCE DISTRICT BUDGET ADVISORY COMMITTEE MEMBERS: Resolution # 75-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth Pursuant to Town of Rochester Local Law 11 of 2022, that the Town Board appoints Bea Haugen Depuy and Charles Nerko for a term ending December 31, 2026. Aye: 5 nay: 0 abstain: 0 motion carried AUTHORIZATION OF BOARDS AND COMMISSIONS STIPENDS: Resolution # 76-2024: Motion: Councilman Coleman Second: Councilwoman Smiseth The Town Board authorizes payment of the following 2024 stipends, upon audit of vouchers, as budgeted, to be paid quarterly. Board of Assessment Review stipends shall be paid in full, upon audit of vouchers, the month after completion of service. Aye: 5 nay: 0 abstain: 0 motion carried Zoning Board of Appeals Chairperson $150/quarter, $12.50/training hour (maximum 4 per year) Members $35/meeting, $12.50/training hour (maximum 4 per year) Planning Board Chairperson $225/quarter, $12.50/training hour (maximum 4 per year) Members $35/meeting, $12.50/training hour (maximum 4 per year) Board of Assessment Review Members $300/year, payable upon completion of Grievance Day report 2024 TOWN OFFICE HOURS OF OPERATION OPEN TO THE PUBLIC: Resolution # 77-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman The Town Board establishes the hours of operation for Town Offices to be open to the public, as amended. All Town Offices will close on all officially designated Town Holidays. Hours of Operation may be altered or changed at any time at the direction of the Town Supervisor or by resolution of the Town Board due to weather or emergency circumstances. Assessor Aide Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun Town Clerk Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun Tax Collector Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun Supervisor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun Building Dept. Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun Code Enforcement Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun Planning & Zoning Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun Recreation Mon-Fri 9am–12 Noon, 1pm–4pm closed Sat., Sun Highway Office Mon-Fri 6am–12 Noon, 12:30pm–2:30pm closed Sat, Sun Transfer Station Tue, Thurs, Fri, Sat 7:30am–4pm Last Load accepted at 3:45pm closed Mon, Wed, Sun 2024 RECREATION DEPARTMENT FEES: Resolution # 78-2024: Motion: Councilwoman Smiseth Second: Councilwoman Enouen Upon advisement of the Recreation Director, that the Town Board establishes the 2024 Fee Schedule, effective Jan. 1, 2024, as presented. Summer Program: Residents only $ 125.00 per week per participant After School: October – May $ 80.00 per month per participant September & June $ 40.00 per month per participant Basketball: Clinic: $ 60.00 per participant League: $ 80.00 per participant Line Dancing, Exercise Class, Yoga Class Free Specialty Classes Free Aye: 5 nay: 0 abstain: 0 motion carried 2024 BUILDING AND CODE ENFORCEMENT OFFICE FEES: Resolution # 79 -2024: Motion: Councilman Coleman Second: Councilwoman Smiseth Upon advisement of the Building and Code Enforcement Department, that the Town Board establishes the 2024 Fee Schedule, effective Jan. 1, 2024, as amended. Budget Line 2024 Fee 1289 – Department Income, Other Governmental Income Each Municipal Search $150 Requested Expedited Municipal Search (3-5 Business Day Turn Around) $300 Reissued Municipal Search Due to Violation/Expired Permit $50 surcharge 1540 – Public Safety & Fire Inspections • All Fire Safety Inspections include the 1st reinspection at no charge. • Any additional reinspection that is required will be at an additional $50.00 fee per inspection. Fire safety and property maintenance inspections of buildings or structures which contain an area of public assembly* shall be performed at least once every 12 months. *Areas of public assembly” means all buildings or portions of buildings used for gathering together fifty or more persons for amusement, athletic, civic, dining, educational, entertainment, patriotic, political, recreational, religious, social, or similar purposes, the entire fire area of which they are a part, and the means of egress therefrom. [as defined by NY Executive Law §372] Fire safety and property maintenance inspections of buildings or structures being occupied as dormitories* shall be performed at least once every 12 months. *DORMITORY. A space in a building where group sleeping accommodations are provided in one room, or in a series of closely associated rooms, for persons not members of the same family group, under joint occupancy and single management, as in college dormitories or fraternity houses.[as defined by Building Code of NYS] Fire safety and property maintenance inspections of all multiple dwellings not included in Category 1. or 2. above , and all nonresidential buildings, structures, uses and occupancies not included in Category 1. or 2. above), shall be performed at least once every 24 months. NOTE: Any mixed-use facility of residential/public use shall be considered as follows: Where the residential and public use share one building story of occupation, the public use calculation shall be the entire square footage of that floor. Where the uses are on separate stories, the calculation shall be for the public use story(ies) only. Buildings with Public Areas 0 – 500 sf $50 501 – 2000 sf $125 2001 sf and greater $200 Multi-Family Housing (3 or more dwellings) $50 per unit Bed & Breakfast $150 Dormitories $300 Institutions $300 Bungalow Colonies $100 + $20 per assembly space Seasonal Camps $300 + $2 per building Mobile Home Parks $20 per site + $20 per assembly space Campgrounds $1 per campsite + $20 per assembly space Inns, Hotels, Resorts: $150 + $10 per room + $20 per assembly space 1560 – Public Safety, Safety Inspections Short Term Rentals Application/Inspection and Renewal (2-year permit) $400 Short Term Rentals Per Dwelling Unit Annual Inspection $200 Telecommunication Yearly Inspection $200 Large Scale Solar Yearly Inspection $200 1580 – Restitution Surcharge Construction Started Without a Building Permit 50% Surcharge (not to exceed $250) Revocation of Stop Work Order $250 Surcharge Accessory Apartment Completed Without a Permit $250 Surcharge (to be paid prior to inspection) 2110 - Zoning Fees Home Occupation $150 2501 - Business License Telecommunication 3 Year Registration Fee $250 Large Scale Solar 3 Year Registration Fee $250 2550 – Public Safety Permits Electrical System Upgrade $100 Removal or Abandonment of Underground Oil Tank $75 Demolition Permits $75 Fireworks $75 2555 – Building & Alteration Permits New Residential/Commercial $500 + $0.20/sq ft Residential/Commercial Additions $275 + $0.20/sq ft Residential Alterations $225 + $0.20/sq ft Single Wide Manufactured Home $200 Double Wide Manufactured Home $400 Replacement Manufactured Home (Existing Slab) $150 Garages $275 + $0.20/sq ft Ag Barns (with proof of certified Ag Exemption) $100 Open Deck/Porch $125 + $0.20/sq ft Covered Deck/Porch $175 + $0.20/sq ft Sheds under 200 sf $150 Over 200 sf $200 Renewal of Building Permits* 50% of original permit Cost *(If not renewed annually, must pay all renewal fees in full prior to issuance of Certificate of Occupancy.) 2590 – Permits, Other Zoning Permit (Determination Active for 24 Months) $75 Logging Permit $200 Temporary Certificate of Occupancy $50 Miscellaneous Permit (ex: roofs, small scale solar, generators) $75/1st $1000 $15/$1000 thereafter Fence Permit $100 Signs, Located on a Structure $75 Signs, Free-Standing $150 Stoves- Outdoor, Wood, Gas, Pellet, Insert, etc. $100 Swimming Pools (without deck) $50/1st $1000 $15/$1000 thereafter Large Scale Solar $4000/acre Renewal of Permits, Other 50% of Original Permit Cost *(If not renewed annually, must pay renewal in full prior to issuance of Certificate of Occupancy.) Aye: 5 nay: 0 abstain: 0 motion carried 2024 TRANSFER STATION FEES: Resolution # 80 -2024: Motion: Councilwoman Enouen Second: Councilman Coleman The Town Board of the Town of Rochester establishes 2024 Transfer Station Fees, as follows, effective Jan. 1, 2024. The Transfer Station may be used by Town of Rochester Residential Users ONLY. Commercial, Business, Contractor, or Farm Refuse CANNOT BE Accepted Effective 10/5/18 Commercial haulers and non-residents permits are no longer available. • Permits are required and must be located on your vehicle to use the Transfer Station • No vehicles larger than a pickup or equivalent size tow behind car trailer • Mechanical tip vehicles may not “tip” to dispose of refuse. PERMITS: (available for purchase at the Town Clerk’s office OR at the Transfer Station) • Valid for 1 year of the last day of the month purchase date. (Example: purchase Jan. 15, 2021 – Good until Jan. 31, 2022 • 1 permit per household which includes 2 vehicles. Resident: $ 35.00 (proof of residency) Senior Permit 65+: $ 20.00 KAFAS- Kerhonkson Fire, Accord Fire $ 20.00 (proof of membership required) PUNCHCARDS: (available for purchase at the Town Clerk’s office OR at the Transfer Station) • Punch cards are sold in $ 8.00 increments with 4 punches on each card. HOUSEHOLD WASTE (MSW - Municipal Solid Waste) Less than 30 gallons $ 2.00 (1 punch) 30-55 gallons $ 4.00 (2 punches) Xtra Large Cans Greater than 72 gallons $ 8.00 (4 punches) RESIDENTIAL C&D (Construction & Demolition Debris) • Residential ONLY.  No Commercial, Business, Contractor, Or Farm C&D Accepted  C&D capacity is limited.  Transfer Station reserves the right to refuse C&D based on the capacity of transfer station. LOAD MAXIMUM of 2 Cubic Yards. Cubic Yard Guide: 3x3x3ft = 1 cubic yard (27 square feet) BULK/LOOSE IN TRUCK OR TRAILER (Max 2 cubic yards) Cannot be filled above the body of truck. Short 6’ Truck Bed: about 1.5 cubic yards $100 Standard 8’ Truck Bed: not to exceed more than 2 cubic yards $125 Heavy Material Surcharge* $25 *May be assessed If load is greater than 50% brick, shingles, rubble, concrete, or asphalt TRANSFER STATION PRICING FOR INDIVIDUAL ITEMS (per piece) Tires (no tires larger than tandem trailer size) Riding Lawn Mower sized tires $ 4.00 Passenger/Light Truck Tires: Up to 16″ $ 8.00 Medium Truck Tires larger than 16″ $ 22.00 Large Truck Tires $ 8.00 Per Ply Skid Steer Tires $ 16.00 Appliances: anything with Freon $ 16.00 Florescent Lightbulbs: Compact CFL lamps $ 1.00 each 4’T-8 or T-12 Lamps $ 2.00 each 8’ T-8 or T-12 Lamps Not Accepted Other Disposables **Furniture, Mattresses & Rugs Will Be Charged Double If Received Wet** Furniture Chairs, kitchen, office $ 4.00 Living Room Furniture $ 6.00 per seat Sofa $ 18.00 Sleeper Sofa $ 24.00 Wood/plastic Furniture (desks, dressers, etc.) $ 8.00 Mattresses Twin, each piece $ 8.00 Full/Queen, each piece $10.00 King, each piece $16.00 Rugs, Carpets, Pads Up to 12x12 $ 8.00 Larger than 12x12 $16.00 Porcelain sink, toilet, bathroom vanity $10.00 Recyclables – as per UCRRA approved list. PLEASE, NO Plastic Bags or Garbage Bags Glass, Mixed Paper, Cardboard, Aluminium Metal Free Metal Free Organic Waste/Food Scraps Free Aye: 5 nay: 0 abstain: 0 motion carried 2024 PLANNING BOARD FEES: Resolution # 81-2024: Motion: Supervisor Baden Second: Councilwoman Enouen The Town Board establishes the 2024 Fee Schedule, effective Jan. 1, 2024, as recommended by the Planning Board Chair, as presented. Planning Board fees: Pre-App Conference (at a meeting) Free Pre-App Conference (independent meeting) varies upon determination of town costs. Home Occupation $ 250 Sign Permit $ 200 Special Use Permit – Existing Structure $ 400 Special Use Permit – New Construction 4000 sq. ft or less $ 500 Special Use Permit – New Construction greater than 4000 sq. ft $700 Site Plan Approval – Existing Structure $ 400 Site Plan Approval – New Construction 4000 sq. ft or less $ 500 Site Plan Approval – New Construction greater than 4000 sq. ft$ 700 Minor Subdivision $ 300 + $ 200 for each new lot Major Subdivision $ 750 + $ 200 for each new lot Recreation Fees* $ 500 per lot over 5 lots *At option of Planning Board NYS Town Law §277 (4) Natural Subdivision $ 100 Lot line adjustment $ 100 Aye: 5 nay: 0 abstain: 0 motion carried 2024 PLANNING BOARD INITIAL ESCROW FEES: Resolution # 82-2024: Motion: Councilwoman Smiseth Second: Councilman Coleman The Town Board establishes the 2024 Initial Escrow Fee Procedure, effective Jan. 1, 2024. Applicants may be charged costs related to reviews by the Board Attorney, Board Engineer and other specialist firms, and public hearing notice fees as may be required. Escrow requirements are determined upon application review by the respective Planning or Zoning Board Chair. These fees are to be deposited with the Supervisor’s Office in the Town Escrow Account for reimbursement of professional fees incurred during the review of applications. Additional funding shall be required if the escrow account is depleted or reaches less than 10% of the initial deposit. Upon the end of the application review process when all professional billings have been satisfied, the Town Supervisor will remit any remaining funds back to the applicant. Aye: 5 nay: 0 abstain: 0 motion carried 2024 ZONING BOARD OF APPEALS FEES: Resolution # 83-2024: Motion: Councilwoman Enouen Second: Councilwoman Smiseth The Town Board establishes the 2024 Fee Schedule, effective Jan. 1, 2024, as recommended by the Supervisor, as presented. Zoning Board of Appeals: Pre-App Conference (at a meeting) Free Pre-App Conference (independent meeting) varies upon determination of town costs. Area Variance $ 250 Use Variance $ 350 Appeal of Code Enforcement Determination $ 300 * refunded if successfully appealed. Aye: 5 nay: 0 abstain: 0 motion carried ADJOURNMENT: Motion: Councilwoman Enouen Second: Councilwoman Smiseth The Town of Rochester Town Board adjourns the meeting at 9:00pm. RESPECTFULLY SUBMITTED, KATHLEEN A. GUNDBERG TOWN CLERK