Town of Rochester Town Board
Regular Meeting
September 7, 2023 Immediately following the public hearing
Harold Lipton Community Center
15 Tobacco Road, Accord, NY
As of 9-5-2023
To View the Meeting
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
I. Call to Order – Pledge to the Flag – Roll Call
II. Resolutions
A. Acceptance of Agenda
Recommended Resolution: The Town Board accepts the agenda, as prepared by the Town Supervisor.
III. Supervisor’s Financial Report
August 2023 report filed with Town Clerk and Town Board
Revenue August 2023
General Fund $
Highway Fund $
Expenditures
Abstract 8-2023
General Fund $85,780.25
Highway Fund $154,776.16
Capital Fund $0.00
Street Lighting Fund $407.39
Ambulance Fund $43,750.00
Escrow Fund $4,465.96
Total Expenditures August 2023
General Fund $
Highway Fund $
Capital Fund $
Street Lighting Fund $
Ambulance Fund $
Escrow Fund $
IV. Supervisor’s Correspondence Report
V. Supervisor’s Update
a. O&W Rail Trail project
b. Grant Updates
1. NY Rising – Alligerville Firehouse
2. BridgeNY – Boice Mill Road Bridge
3. Ulster County ARPA Park Funding
4. Ulster County Planning Housing Study Support Services
c. Transfer Station Permits
d. 2024 Budget
e. Recognition of retirement
f. Recognition of resident
VI. Attorney for the Town Report
VII. Town Clerk/Tax Collector Report
VIII. Heritage Day Report
IX. Highway Supt. Report
X. Dept. Updates/Liaison Reports
XI. Public Comment
To Comment in the Meeting
https://us02web.zoom.us/j/88452237557?pwd=TXFWODdZeDAvcmVCR0ZQazFaS2NuUT09
or Dialin Number: 929 205 6099 Meeting ID: 884 5223 7557 Passscode: 289553
XII. Town Board Opportunity to Respond to Public Comment
XIII. Town Board Member Time – Other Matters
XIV. Town Attorney presentation of Granary EEO application SEQRA Part 2 and 3
(possible resolutions)
XV. Resolutions
B. Action on Minutes
Recommended Resolution: The Town of Rochester Town Board accepts the minutes of the July 27 public hearing, July 27 Audit meeting, August 3 Business Meeting, August 5 Workshop Meeting, August 10 Workshop Meeting, August 14 Workshop Meeting, August 26 Workshop Meeting, and August 31 Audut Meeting, as presented
C. Acceptance of Donations
Recommended Resolution: The Town of Rochester Town Board accepts donations in the total amount of $163.44 from St. Pauly Textiles.
D. Acceptance of Grant Funding
Recommended Resolution: The Town of Rochester Town Board accepts grant funding in the amount of $1,100 from the Rondount Valley Education Foundation as sponsorship of a trip for the 2023 Summer Program
E. Appointment of Planning Board Member
Recommended Resolution: The Town of Rochester Town Board appoints ________ to fill the vacant position of Planning Board member for a term ending December 31, 2024 and requests the Town Clerk notify the person of the requirement of oath of office.
F. Authorizing the Supervisor to Sign a Shared Services Agreement for Highway
Recommended Resolution: The Town of Rochester Town Board authorizes the Town Supervisor to sign and return a proposed shared services agreement between the Town of Esopus and the Town of Rochester, as allowed pursuant to Article 5-G of the New York General Municipal Law and Sections 102, 133-a, and 135 of New York Highway Law.
G. Authorizing the Supervisor to Sign a Proposal – Landfill Closure and Monitoring Services
Recommended Resolution: The Town of Rochester Town Board authorizes the Town Supervisor to sign and return an agreement between C.T. Male Associates Engineering, Surveying, Architecture, Landscape Architecture & Geology, D.P.C. (C.T. Male) and the Town of Rochester to provide landfill monitoring and reporting services in 2023 for the Town of Rochester Landfill located on Airport Road, as presented. The estimated fee is $6,145
H. SEQRA Lead Agency – NYC 2023-2033 Long Term Land Acquisition Plan
Recommended Resolution: The Town of Rochester Town Board authorizes the Town Supervisor to sign and return a statement stating “”the Town of Rochester Town Board has no objection to the Deleware County Department of Planning and Watershed Affairs assuming Lead Agency status of this action”.
I. Recognition of Appointment of Employee
Recommended Resolution: The Town of Rochester Town Board, on appointment by the Highway Superintendent, recognizes the appointment of Kevin Houtaling to the position of HMEO at a rate of pay of $27.01 per hour effective September 17, 2023, subject to authorization by the Ulster County Personnel Department of qualifications for the position.
J. Appointment of Employees
Recommended Resolution: The Town of Rochester Town Board, on recommendation of the Recreation Director, appoints Jennifer Connor, Lisa Babcock, Samantha Ritayik, McKenzie Savage, Lacey Freer, and Alex Morales as After School Program Aides at a rate of $15.00 per hour effective September 17, 2023, subject to authorization by the Ulster County Personnel Department of qualifications for the position.
K. Authorizing the Supervisor to Sign Renewal of MVP Select Care, Inc.
Recommended Resolution: Upon recommendation of the Town Supervisor, the Town of Rochester Town Board accepts the Small Employer Benefits Package with enrollment of qualified Town employees/spouses/families in the MVP Liberty Silver 8 Health Plan, effective December 1, 2023 through November 30, 2024, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.
Premium Rates per month 7% monthly increase
Coverage Type Current Rate New Rate Increase
Single $903.66 $966.52 $62.86
Employee/Spouse $1807.32 $1933.04 $125.72
Employee/Child $1536.22 $1643.08 $106.86
Family $2575.43 $2754.58 $179.15
L. Authorizing the Supervisor to Sign Renewal of MVP Select Care, Inc. – Health Reimbursement Account
Recommended Resolution: Upon recommendation of the Town Supervisor, the Town of Rochester Town Board accepts the Small Employer Benefits Package with enrollment of qualified Town employees/spouses/families in the MVP Select Care, Inc. Health Reimbursement Account, effective December 1, 2023 through November 30, 2024, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.
Deductible – 80% paid by town (split 40% town – 20% employee – 40% town)
Monthly Fee $2.50 per participant per month
Individual $4400 per year ($500 increase from existing)
Double or Family $8800 per year ($1000 in crease from existing)
M. Authorizing the Supervisor to Establish a Flexible Spending Account Health FSA
Recommended Resolution: Upon recommendation of the Town Supervisor, the Town of Rochester Town Board makes offer to employees the opportunity to enroll in the MVP Select Care, Inc. Flexible Spending Account Health FSA in an amount up to $2850 per year with a grace period of 2.5 months after the end of the plan year to utilize all funds, effective December 1, 2023 through November 30, 2024, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.
N. Authorizing the Supervisor to Sign Contract- Renewal of Dental Insurance
Recommended Resolution: Upon recommendation of the Town Supervisor, the Town of Rochester Town Board makes offer to employees the opportunity to enroll in the CDPHP Delta Dental of NY Traditional PPO option, effective December 1, 2023 through November 30, 2024, as presented Marshall and Sterling Group Benefits, with employee to pay 25% of the coverage and the Town of Rochester to pay 75% of coverage, and authorizes the Town Supervisor to sign the agreement.
Premium Rates per month 0% monthly increase (3rd year of same prices)
Coverage Type Current Rate New Rate Increase
Single $34.83 $34.83 $0
Employee/Spouse $73.76 $73.76 $0
Employee/Child $70.48 $70.48 $0
Family $112.24 $112.24 $0
O. Authorizing the Supervisor to Seek Quotes – Town Park Pavillion Roof
Recommended Resolution: The Town of Rochester Town Board authorizes the Town Supervisor to seek quotes for services to replace the roof of the Town Park Pavillion, subject to the conditions of the Ulster County funding notice. Such quotes shall follow the Town of Rochester procurement policy. The Town Supervisor to return such quotes to the Town Board for final approval.
K. Setting Dates for 2024 Budget Workshop Meetings
Recommended Resolution: The Town of Rochester Town Board sets the dates of October 17 and 25 for 2024 Budget Workshop Meetings to be held at 6:30 pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY and requests the Town Clerk post notice of the meetings.
XVI. Discussion – possible resolutions
L. Short Term Rental 2024 Cap
M. Scoring of RFP for Records Storage Building and Next Steps
N. Community Center Shed
O. Charter Spectrum
P. Site Security Consultant RFP
XVII. In Memoriam
Glenn Dymond
Curt Jager
Mark Johnson
Millicent Giammichele
Elaine Connolly
Hermina Rider
All suffering from gun violence
The people of Ukraine
XVIII. Executive Session
Q. Recommended Resolution: The Town of Rochester Town Board motions to enter into executive session at _____ pm for the purposes of
1. Discussions regarding current litigation
2. Discussions regarding matters leading to the employment history of a particular person
3. Discussions regarding the employment, discipline, suspension, or dismissal of a particular person.
R. Recommended Resolution: The Town of Rochester Town Board motions to exit executive session at _____ pm
XIX. Adjournment