Town of Rochester Town Board
Audit/Workshop Meeting
December 28, 2021 6:00pm
As of 12-23-2021
Location: Harold Lipton Community Center, 15 Tobacco Road, Accord, NY
Zoom: Meeting ID: 827 3544 2888 Password: 182836
Listening Dial in Number +1 929 205 6099 Meeting ID: 827 3544 2888 Password: 182836
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
*To read support documents relevant to this meeting, please scroll to the bottom of the page for clickable links.
I. Audit of December 2021 Vouchers
Workshop Meeting – to be held following Audit Meeting (approximately 6:45 – 7:00pm)
I. Call to Order – Pledge to the Flag – Roll Call
II. Grants
Bridge NY Announcement
CFA Announcement
III. Presentation
Thank You for your service to the Town of Rochester
County Legislator Lynn Archer
Town Justice Paul Shaheen
Councilwoman Bea Haugen Depuy
Councilman Chris Hewitt
IV. Resolutions
A. Payment of Abstract 12-2021
Recommended Resolution: The Town of Rochester Town Board authorizes the payment of abstract 12-2021 in the amount of
General Fund $TBD
Highway Fund $TBD
Street Lighting Fund $TBD
Escrow Fund $TBD
B. Designation of December 31, 2021 as a Holiday
Recommended Resolution: The Town of Rochester Town Board designates Friday December 31, 2021 as a Town Holiday for New Year’s Day 2022. All employees regularly scheduled to work that day will receive holiday paid time off compensation.
C. Reimbursement of Recreation Fee
Recommended Resolution: The Town of Rochester Town Board, as requested by the Recreation Director, authorizes the Town Supervisor to refund the fee of $80.00 to Carlo Ferraiolo for the basketball program.
D. Amendment to Resolution 249-2021
Authorization to Sign a Land Lease Amendment- Airport Road Cellular Site
Recommended Resolution: The Town of Rochester Town Board, on request by American Towers LLC legal counsel and acceptance by the Attorney for the Town, authorizes the Town Supervisor to sign the amendment proposed to “THE FIRST AMENDMENT TO LAND LEASE AGREEMENT” by and between the Town of Rochester, a municipal corporation, (“Landlord”) and American Towers LLC, a Delaware limited liability company (“Tenant”) to extend a land lease entered into dated July 11, 2007, as the same may have been amended from time to time, and originally commenced on July 11, 2007. The property that is the subject of this lease is located at 100 Airport Road Accord, NY 12404. This lease amendment provides for up to Eight (8) renewal periods of five (5) years each. The Town of Rochester shall receive a lump sum payment of $ 30,000.00 in consideration for the lease amendment.
E. Amendment to Resolution 250-2021
Authorization to Sign a Land Lease Amendment- Route 209 Cellular Site
Recommended Resolution: The Town of Rochester Town Board, on request by American Towers LLC legal counsel and acceptance by the Attorney for the Town, authorizes the Town Supervisor to sign the amendment proposed to “THE FIRST AMENDMENT TO LAND LEASE AGREEMENT” by and between the Town of Rochester, a municipal corporation, (“Landlord”) and American Towers LLC, a Delaware limited liability company (“Tenant”) to extend a land lease entered into dated July 11, 2007, as the same may have been amended from time to time, and originally commenced on July 14, 2008. The property that is the subject of this lease is located at 6140 Route 209 Kerhonkson, NY 12446. This Lease amendment provides for up to Eight (8) renewal periods of five (5) years each. The Town of Rochester shall receive a lump sum payment of $ 30,000.00 in consideration for the lease amendment.
F. Appointment of Employee
Recommended Resolution: The Town of Rochester Town Board, on the request of Highway Superintendent Frey, appoints Griffin Kelsey to the position of seasonal HMEO, effective December 14, 2021 through March 13, 2021, at a pay rate of $25.46 per hour. Such position shall not be subject to the terms of the collective bargaining agreement between the Town of Rochester and IBEW Local 363.
G. Amendment to Resolution 177-2021
Adoption of 2021 Amended Section 284 Highway Agreement
Recommended Resolution: The Town of Rochester Town Board, on request of Highway Superintendent Frey, amends resolution 177-2021, establishing the Section 284 Highway Agreement approving the expenditure of $542,854.68 in highway monies for the primary work and general repairs of 111 miles of Town highways, in accordance with Section 284 of the Highway Law as follows [changes are shown in bold print and crossouts]
Resolution # 177-2021: TOWN HIGHWAY SECTION 284 AGREEMENT:
The Town Board approves the expenditure of $ 489,536.02 $542,854.68 in highway monies for the primary work and general repairs of 111 miles of Town highways, in accordance with Section 284 of the Highway Law, and authorizes signature of the agreement. The expenditures have been verified as being budgeted Highway Fund amounts for 2021 by the Supervisor.
PUGMILL PAVE 2” NOT TO EXCEED $ 106,000.00 $109,438.29
Mill Rd
Holly Rd
Dewitt Rd
SINGLE CHIP SEAL: NOT TO EXCEED $ 30,000.00
Mill Rd
Holly Rd
CULVERTS: NOT TO EXCEED $ 10,000.00
RENTAL: Arm mower NOT TO EXCEED $ 9,500.00 $7,500.00
STONE: NOT TO EXCEED $ 97,500.00
HIGHWAY REHAB: NOT TO EXCEED $ 65,397.52 $64,088.80
1 mile Queens Hwy
BLACKTOP PAVING: NOT TO EXCEED $ 60,000.00 $54,643.70
Rocky Mountain Rd
Sundown Rd
Leghorn Rd
FIBERMAT CHIP SEALING NOT TO EXCEED $ 111,138.50 $55.100.80
Queens Highway
Cooper St
Mettacahonts Rd
NOVA CHIPS NOT TO EXCEED $97,871.84
Queens Hwy
FOGSEAL NOT TO EXCEED $6,711.25
Mettacahonts Rd
CRACKSEAL NOT TO EXCEED $10,000
1 mile Upper Cherrytown Rd
TOTAL: $ 489,536.02 $542,854.68
V. Board Member Time
VI. Adjournment