Town Board Regular Meeting – April 2020

The April 2, 2020 Regular Town Board meeting was held at 6:30pm by livestream broadcast on youtube at http://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ

PRESENT:

Councilwoman Erin Enouen Councilwoman Bea Haugen-Depuy
Councilman Chris Hewitt Councilman Adam Paddock
Supervisor Michael Baden Town Clerk Kathleen Gundberg
Town Attorney Marylou Christiana Highway Superintendent Jeffrey Frey

Call to Order – Pledge to the Flag

STATEMENT BY TOWN SUPERVISOR:

I have confirmed with the Town’s Counsel that tonight’s meeting has been convened in accordance with the Governor’s March 13, 2020 Executive Order 202.1 which suspends certain provisions of the Open Meetings Law to allow a municipal Board to convene a meeting via videoconferencing. In accordance with the Executive Order, the public has been provided with the ability to view tonight’s work session meeting via YouTube and a transcript will be provided at a later date.

The Town Clerk has completed a roll call of the Board Members and there is a quorum present for this meeting. I have also confirmed with the Town Clerk that this meeting has been duly noticed.

We have fulfilled our legal notice requirements by posting Notice on the Town Clerk bulletin board and outside door, posting legal notice in the Shawangunk Journal and Daily Freeman, posting notice on the Town’s website and listing on the Supervisor’s Facebook Page.

MOMENT OF REMEMBRANCE:

A Moment of remembrance was held in memory of Harold Lipton, former Town Justice, Highway Superintendent, Town Council & Town Supervisor. He is the reason we have the community center. He will be greatly missed.

Public Hearing Local Law 2-2020, Establishing Best Value Procurement: Postponed

SUPERVIOR’S REPORT:

March 2020 – Filed with the Town Clerk
March 2020 receipts received from the Town Clerk’s office $ $41,988.74.
March 2020 CHIPS funding $88,093.46

LIQUOR LICENSE FILED:
Neighborhood 209
I’ll Meet You There, Inc.
5164 Route 209
Accord, New York 12404

ANNOUNCEMENT OF PAYMENTS:

Abstract 15-2019
General Fund $ 512.68
Highway Fund $ 2,300.00

Abstract 3-2020
General Fund $ 59,628.97
Highway Fund $ 39,387.64
Street Lighting Fund $ 401.23

TAX COLLECTOR REPORT:

During the month of March the following was collected for taxes: $ 473,052.76
$ 469,997.28 base taxes
$ 3,055.48 penalties

A balance of $ 1,463,572.52 is due to be collected.

SUPERVISOR’S UPDATES/ CORRESPONDENCE REPORT:

Supervisor Baden received a correspondence from Senator Seward in receipt of the Town of Rochester’s letter opposing the merger of the NYS Thruway authority and bridge authority. The Proposal is off the table as of now. Big thank you to the state and local representatives voicing their opinion.

ATTORNEY FOR THE TOWN REPORT:

Attorney Christiana stated, “ I’ve been working with a good group of people from the BAR association, there have been a lot of meetings I’m learning a lot over the past 2-3 weeks about how to handle local government during the pandemic.”

Attorney Christiana asked the Board to schedule a meeting with the Town Attorney in the next few days and also discuss with Town Clerk Gundberg how to properly handle FOIL’s at half staffed during this time.

Supervisor Baden asked the Board for sometimes that may work with the Board.

DEPT. UPDATES/ LIAISON REPORTS:

Councilwoman Haugen-Depuy: with the offices being closed how are we going to get the information out about Grievance day and how are we going to go about it?
Supervisor Baden stated that we will have to see how things go, how things are to be handled remained to be unseen as of now. We just follow the state-wide directive.
Councilwoman Haugen-Depuy stated that we should put that information on the website so people don’t worry.
ZBA/ Planning Board: for the month of March $182.07 which is misc. revenues.
CEO/ Building dept.: $ 8,741.65 in permit fees. c/o: $ 1,932.20
Courthouse Annex: A big thank you to Councilwoman Haugen-Depuy, Judge Shaheen and Chief Miller. We have secured a contractor for $ 30.00 per hour not to exceed 100 hours which is well within the budgeted amount. The job will be complete by the end of April. Once this job is complete we can begin the work on the 2019-2020 grant for re-doing the bench.
The Rochester Food Pantry moved into their new location off the Community Center building. A big thank you for all that helped move, thank you to Bob Warner for donating his time and materials to help with an electrical issue. Supervisor Baden thanked the highway department for helping with the move as well.
Project Resilience: Supervisor Baden stated that he along with Highway Superintendent Frey and Town Clerk Gundberg have been delivering approximately 125-130 meals to residents within the Town 3 days per week.
Ashley and the Recreation department staff have been giving out e-back pack meals.
HIGHWAY SUPT. UPDATE:

Highway Superintendent Frey stated that his crew is working 2 days on 2 days off. They’ve been doing an excellent job sanitizing the trucks & the shop has never looked so clean. We picked up the sweeper today and the crew will be doing that for the next month. We are doing the best we can in the situation we are dealt with. A culvert job is scheduled to be completed next week.
Town Clerk Gundberg thanked the Highway dept. for their help putting in the drop box at the Town Clerk’s office.
CONSTABULARY UPDATE:

The Constabulary answered 13 direct calls for service and other duties in March of 2020. These included:•12 Neighbor to Neighbor and Quality of Life Complaints•1 Resident Traffic Complaints (Granite Rd) •3 Environmental Complaints, (Lower, Granite Rd., and Queens Hwy.) •7 Building Department Violations•0 New Court Cases Opened*•17 Court Proceedings Remain Open*•0 Court Proceedings Closed*(Due to COVID-19 Court Closures, Latest Numbers are Unavailable)Interesting Occurrences: During the beginning of the month, we received additional complaints from residents regarding garbage being dumped on their properties and at various places around the Town including some new locations. A resident called after arriving home to find an abandoned car in their driveway. Due to the COVID-19 Outbreak, we have had limited direct contact with complainants. Towards the end of the month, likely due to the COVID-19 outbreak, many calls have been received regarding checking on the welfare of elderly town residents with no local family. Many of those calls originate from family members in different states. I am pleased to report, all checks have had positive outcomes and the individuals have been found safe and in good health. In addition, we have received a significant rise in complaints from multiple residents regarding trespasser’s on their properties.
As requested the following is a report on the Building and Zoning Violation Detail. Over the Month of March, we were able to provide coverage on a semi-regular basis due to scheduling difficulties which include an overall shortage of personnel and the ongoing COVID-19 emergency. That being said, we were able to identify and make a list of 2 additional properties that need to be visited to address possible violations evident from the roadway. No additional time was expended. As is usual, we have taken additional complaints and information from Town residents alerting us to specific properties and possible violations.

PUBLIC COMMENT REPORT: nothing to report

RESOLUTIONS:

COVID-19 EMPLOYEE WORK REDUCTION SCHEDULE AND COMPENSATION:
Resolution # 100-2020:

A Motion was made by Councilwoman Enouen to the extent allowable by law, the Town Board acting pursuant to the authority granted by New York General Municipal Law §92 and Governor’s Executive Order 202.4, grants to any Town employee, determined by the Town to be a non-essential employee, idled by the COVID-19 emergency, paid leave without charging accruals, or the ability to work from home, for all and any days the employee is directed by the Town not to report to their work location.
This resolution does not restrict the Town from requiring any non-essential personnel to work regular and/or modified work schedules, from requiring any employee to work from home, and/or from requiring any employee to work via an on-line, electronic, or other such platform. All non-essential employees shall remain ready and available to be called into work during their regular work hours each week. If an employee is unable or unwilling to report to work, the time that they are unable or unwilling to work will be charged to their sick, vacation or personal time.
To the extent allowable by law, for all essential workers who are reporting to their work location on a full-time basis and/or are working alternative schedules, they will continue to be paid their normal hourly or salary rates.
The Town Supervisor shall maintain a weekly record of all and any days the employee is directed by the Town not to report to their work location.
The paid leave granted by the action of the Town Board or the continued payment of employees’ normal hourly or salary rates as granted by the action of the Town Board shall sunset on the date of the discontinuation of Executive Order 202.4, or as further modified or determined by the Town Board.
Second: Councilwoman Haugen-Depuy

ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENT OF A TOWN EMPLOYEE:
Resolution #101 -2020:

A Motion was made by Councilwoman Haugen-Depuy upon recommendation of the Highway Superintendent for a change in title of a highway department employee, the Town Board appoints Jared Gundberg to the position of Working Supervisor, effective April 5, 2020 to be compensated at the hourly wage rate in accordance with the terms and conditions of the collective bargaining agreement negotiated between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363 for the period January 1, 2020-December 31, 2022.
Second: Councilwoman Enouen

ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

AUTHORIZING THE SUPERVISOR TO EXTEND A CONTRACT WITH KAFAS:
Resolution # 102 -2020:

A Motion was made by Councilwoman Enouen authorizing the Town Supervisor to sign an extension of the shared services contract dated May 3, 2018, between the Kerhonkson Accord First Aid Squad and the Town of Rochester, as presented, effective through December 31, 2020.
Second: Councilman Paddock

ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

AUTHORIZING THE SUPERVISOR TO EXTEND AN INTERMUNICIPAL AGREEMENT WITH THE ACCORD FIRE DISTRICT:
Resolution # 103-2020:

A Motion was made by Councilman Hewitt authorizing the Town Supervisor to sign an extension of the Intermunicipal Agreement dated February 13, 2019, between the Accord Fire District and the Town of Rochester, as presented, effective through June 1, 2021.
Second: Councilwoman Enouen
Discussion: Highway Superintendent Frey would like to make changes to the contract. Rather than charge $ 75.00 per hour I would like to be able to exchange plowing for water supply.
It was agreed to table the resolution

WITHDRAWAL OF RESOLUTION:

Councilman Hewitt and Councilwoman Enouen withdrew the resolution authorizing the supervisor to extend an intermunicipal agreement with the Accord Fire District.

SETTING PUBLIC HEARING DATE, LOCAL LAW 2-2020, ESTABLISHING BEST VALUE PROCUREMENT:
Resolution # 103-2020:

A Motion was made by Councilwoman Haugen-Depuy that the Town Board sets a public hearing date for Local Law 2-2020, Establishing Best Value Procurement, to be held at 6:30pm on May 7, 2020 via video and teleconference and requests the Town Clerk post and advertise legal notice of such public hearing. The regular Town Board meeting will immediately follow.
Second: Councilwoman Enouen
Discussion: Councilwoman Haugen-Depuy stated though there is a small amount of people without computer access, should we wait beyond May 7th ?
Supervisor Baden stated in order to move forward with things like the buildings RFP, & IT we need to set a date. We can accept written comments and hopefully by next month we will be able to have a phone number you can dial in. We could always postpone it again, but we want to get the legal notice out.
Attorney Christiana: since the Governor has this executive order in place until the middle of April we should state that the meeting will be held at the Community Center unless the Governor extends the executive order.

A Motion was made by Councilwoman Haugen-Depuy that the Town Board sets a public hearing date for Local Law 2-2020, Establishing Best Value Procurement, to be held at 6:30pm on May 7, 2020at the Harold Lipton Community Center 15 Tobacco Rd Accord ,NY 12404 unless the Governor extends the executive order in that case the meeting will be held via video and teleconference and requests the Town Clerk post and advertise legal notice of such public hearing. The regular Town Board meeting will immediately follow.
Second: Councilwoman Enouen
ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

ADOPTION OF PROCURMENT POLICY:
Resolution # 104-2020:

A Motion was made by Councilman Hewitt Pursuant to General Municipal Law §104-b, the Town Board adopts the Procurement Policy, as presented April 2, 2020, subject to future revision by the Town Board.
Second: Councilman Paddock
Discussion: Supervisor Baden stated it was the same draft that was presented last month with the exception that the amounts follow what New York State allows.
ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

TEMPORARY DIRECTIVE REGARDING TOWN SPENDING BY DEPARTMENTS:
Resolution # 105-2020:

A Motion was made by Councilwoman Haugen-Depuy

Whereas, the Town of Rochester expects to be impacted in a loss for fiscal year 2020 of significant projected budget revenue for such line items as sales tax, mortgage tax, permit fees, fines and forfeited bail, and other revenue due to the COVID-19 pandemic, and

Whereas, the Town Budget Officer projects such revenue losses to be possibly 25% – 30% of the 2020 budgeted revenue,

Therefore, the Town Board, effective immediately, instructs all department heads that any single expenditure from the General Fund exceeding $250 for any General expenditure and $1,000 for any Highway Fund expenditure shall require request to and preapproval of the Budget Officer before such expenditure is made, and

Therefore, such directive shall remain in force until such time as the Budget Officer advises the Town Board of the lack of necessity for such directive.

Second: Councilman Hewitt
Discussion: Supervisor Baden stated the reason for this is we don’t know what the County impact is going to be. There is a good chance that sales tax and mortgage tax will have a decrease of 15-20 %, and that is revenue we are expecting for our budget. We need to use caution and be careful what we spend the money on. We are not freezing accounts we are simply asking for a request. As of last night CHIPS wont be diminished, extreme winter money remains in the budget.
Councilwoman Enouen asked if the Board if the resolution should be amended to what types of expenditures to approve or not approve? We may not see the impact until later down the road.
Councilman Hewitt stated that the resolution makes sense but we should have an end date to reevaluate.

AMEND RESOLUTION # 105-2020:
TEMPORARY DIRECTIVE REGARDING TOWN SPENDING BY DEPARTMENTS:

A Motion was made by Councilwoman Haugen-Depuy to amend the following:

Whereas, the Town Budget Officer projects such revenue losses to be possibly 25% – 30% of the 2020 budgeted revenue,

Therefore, such directive shall remain in force until the July 2020 Town Board Meeting where the Budget Officer advises the Town Board of the lack of necessity for such directive.
Second: Councilman Hewitt

ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

2020 GENERAL FUND BUDGET MODIFICATIONS:
Resolution # 106 -2020:

A Motion was made by Councilwoman Enouen authorizing modification of the 2020 General Fund as presented.
Second: Councilwoman Haugen-Depuy

ACCOUNT DESCRIPTION FINAL BUDGET 2020 AMENDED BUDGET CHANGE
2020 4/02/20
LEGISLATIVE BOARD (TOWN BOARD)
A1010.470 Miscellaneous $ 100 $ 100
A1110.479 Mileage $ 200 $ 100 $ (100)
MUNICIPAL COURT
A1110.440 Professional Services – $ 100 $ 100 100$
A1110.447 Prosecutors $ 6,000 $ 5,700 $ (300)
A1110.470 Miscellaneous – $ 300 $ 300
TAX COLLECTOR
A1330.470 Miscellaneous – $ 200 $ 200
A1330.481 Postage $ 5,280 $ 5,080 $(200)
LAW (ATTORNEY)
A1420.470 Miscellaneous – $ 300 $ 300
BUILDINGS
A1620.424 Kerosene/Diesel/Gasoline – $ 300 $ 300
A1620.430 Insurance – $ 5,200 $ 5,200
A1620.440 Professional Services $10,000 $ 20,000 $10,000
A1620.448 Cleaning Services $ 14,000 $ 13,400 $ (600)
A1620.470 Miscellaneous – $ 300 $ 300$
CENTRAL GARAGE (includes all non Highway Dept. on-road vehicles)
A1640.430 Insurance – $ 5,100 $ 5,100
SPECIAL ITEMS
A1910.400 Unallocated Insurance $ 50,000 $ 38,500 $(12,000)
A1920.400 Municipal Association Dues $ 2,500 $ 3,000 $ 500
CONTINGENCY
AA-6-1990.400 Contingent $ 30,000 $ 18,700 $(11,300)
PUBLIC SAFETY ADMINISTRATION
A3010.410 Supplies and Materials $ 200 $ 400 $ 200
A3010.476 Uniforms $1,000 $ 800 $ (200)
PARKS & RECREATION ADMINISTRATION
A7020.430 Insurance – $ 1,200 $ 1,200
JOINT RECREATION PROJECTS
A7145.475 MiscellaneousBarracuda Swim Team – $ 900 $ 900

RECONCILLIATION $ 118,980 $ 118,980 $ –

ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

2020 HIGHWAY FUND BUDGET MODIFICATIONS:
Resolution # 107-2020:

A Motion was made by Councilman Hewitt authorizing modification of the 2020 Highway Fund as presented.
Second: Councilman Paddock

ACCOUNT DESCRIPTION FINAL BUDGET 2020 AMENDED BUDGET CHANGE
2020 4/02/20
EXPENDITURE
UNALLOCATED INSURANCED
A1910.430 Insurance $28,000 $ 32,000 $ 4,000
ADMINISTRATION
DA5010.111 Foreman x1 1250 hrs/yr $35,813 $ 25,813 $(10,000)
DA5010.112 HMEO pre2014 x4 25 hr $2,727 $ 9,727 $ 7,000
DA5010.113 HMEO post2014 x3 25 h $1,872 $ 4,872 $ 3,000
DA5010.410 Supplies and Materials – $ 1,750 $ 1,750
DA5010.440 Professional Services $ 1,000 $ 1,100 $ 100
DA5010.472 Education – Conference $2,000 $ 1,900 $ (100)
MAINTENANCE OF ROADS
DA5110.111 Foreman x1 200 hrs/yr $5,730 $ 10,730 $ 5,000
DA5110.112 HMEO pre2014 x4 950 h $103,626 $ 98,626 $(5,000)
DA5110.441 Professional Services – $ 5,000 $ 5,000
PERMANENT IMPROVEMENTS
DA5112.440 Professional Services Roadwork $80,000 $ 180,000 $100,000
DA5112.470 Culverts & Bridges – $ 10,000 $ 10,000
MACHINERY
DA5130.113 HMEO post2014 x3 100 $ 7,488 $ 17,488 $ 10,000
DA5130.419 Tools $ 2,000 $ 4,000 $ 2,000
BRUSH AND WEEDS
DA5140.112 HMEO pre2014 x4 240 h $ 26,179 $ 25,179 $(1,000)
DA5140.119 Overtime $ 500 $ 1,500 $ 1,000
DA5140.465 Parts – $ 250 $ 250
SNOW REMOVAL
DA5142.112 HMEO pre2014 x4 640 h $ 69,811 $ 59,811 $ (10,000)
HIGHWAY, EQUIPMENT AND CAPITAL OUTLAY
DA5197.211 Loader $ 150,000 – $ (150,000)
DA5197.212 Pickup $ 50,000 – $ (50,000)
DA5197.213 Truck w/ Plow & Sander $ 210,000 $ 210,000 $ 210,000
DA5197.214 Truck Bodies $ 80,000 $ 80,000 $ 80,000
EMPLOYEE BENEFITS
DA9060.800 Health and Medical Insu $ 248,167 $ 245,167 $ (3,000)

RECONCILLIATION $ 814,913 $ 1,024,913$ 210,000

REVENUE
STATE AND FED AID
DA3501.000 Consolidated Highway $350,000 $560,000 $210,000

ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

ACTION ON MINUTES:
Resolution #108-2020:

A Motion was made by Councilwoman Enouen accepting the minutes of these meetings.
• Feb. 6, 2020 Regular Meeting
• Feb. 6, 2020 Public Hearing: Local Law 1-2020
• Feb. 27, 2020 Audit/Budget Workshop Meeting
• March 5, 2020 Regular Meeting
Second: Supervisor Baden

ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

ACCEPTANCE OF DONATION:
Resolution # 109-2020:

A Motion was made by Councilwoman Haugen-Depuy authorizing the Town Supervisor to accept donations of $478.00 from Alan and Arlene Levine, for the purchase of corned beef for the St. Patrick’s Day Community Luncheon and $350.00 from Stewarts Shops Holiday Match Program.
Second: Councilwoman Enouen
Discussion: Supervisor Baden stated the corn beef is safe in the freezer and we will have our luncheon when all of this is over. Big thank you to Alan and Arlene Levine! The Stewart Shops program donation goes towards the supplies for the Recreation Department.
ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

DISCUSSION:

COVID-19:

There is an Ulster County conference call each day at 1:00pm. The County Executive has done an amazing job keeping the public informed. Currently we are at 10 cases in the Town of Rochester. The percentage of positive testing is staying around 16%.
Councilwoman Enouen asked Supervisor Baden how does one go about signing up for a meal?
Supervisor Baden stated they can contact him and he can sign them up or they can go on the County website under Ulster County Project resilience. There is also a section if someone needs additional services. Rochester residence seem to need help with transportation.
Supervisor Baden stated he gives the united way full credit for Project Resilience. The project is to help keep doors open for local restaurants (there were 90 restaurant’s signed up initially) and provide 3 meals per week to those in need. The local restaurant is getting $ 10.00 per meal. Those wishing to donate can donate to the united way under the project resilience link.
Councilman Hewitt reiterated that it is keeping the farm to table and environmentalism atmosphere going while helping business and the community. He encouraged everyone to check out midhudsonnews.com “ economic resilience plan.” It explains local currency, mutual aide, and how a community can spring into action. People have really come together and weathered this well. Anyone can call the united way at 211. They distribute calls by need whether it be food, abuse or travel.
Supervisor Baden stated we have delivered 510 meals in 6 days. There are no requirements to sign up for Project Resilience. Big thank you to the local businesses that have helped us; the Stone House Tavern, Benny’s Pizzeria, Lydia’s, Elmrock Inn, Bodacious bagels, Cranky Franky’s and more are joining each day. The only issue we have had with the social distancing is with the dog kennels, we still have people showing up to see the dogs. Jill’s office is complete. The wall was removed that was once the Supervisor’s office and provided Jill with larger office space. Jill’s partner Dave came in and painted the office, it looks great! On the County level we tried stopping short term rentals, seasonal camps during the time of the executive order. The County Health Department wasn’t going to issue permits however, the Governor’s Counsel disagreed with our concerns and felt these are viewed as accommodations. For now we don’t know what this means other than we are at a stand-still.
TRANSFER STATION/ UCRRA:
Supervisor Baden stated the transfer Station is still operating. The free bin is currently shut down. This is not permanent, we are just trying to cut down the traffic at the transfer station and to keep people from congregating. The bottle drop is continuing. We are asking that everyone use social distancing the best they can. 60-70 % of the transfer station usage is on Saturdays so if you are able to go on Tuesday or Friday please do.
Councilwoman Enouen stated the busiest times seem to be after 1pm, signs can be helpful reminders.
Councilman Paddock suggested what if we limit people at a time especially during the high volumes of traffic.
Supervisor Baden stated the Town of Hurley is limiting 1 vehicle at a time, we would be backed up onto Airport Rd. maybe we can limit it to 3 at a time.
Town Clerk Gundberg suggested extended hours of staying open until 6-7:00pm

SHAWANGUNK JOURNAL REQUEST:

Supervisor Baden received a request from the Shawangunk Journal asking the Town of Rochester to advertise with them. It would be $ 1,000.00 per month and we could advertise anything we want. Supervisor Baden stated that we are not really in the financial position to take out an ad but is open to conversation. The idea is more to support the business.
Councilman Hewitt suggested that we pre-pay 6-8 months in advance to help short term and suggested approximately $ 1,000.00 advancement.
Councilwoman Haugen-Depuy suggested splitting it to $ 500.00.
Councilman Paddock suggested that we pre-pay for public notices up to $ 500.00
Attorney Christiana stated the only concern would be if they go out of business.

AUTHORIZATION FOR SUPERVISOR TO PRE-PAY LEGAL NOTICES
Resolution # 110-2020:

A Motion was made by Councilman Paddock authorizing Supervisor Baden to contract with the Shawangunk Journal to pre-pay unto $ 500.00 of legal notices.
Second: Councilman Hewitt
ROLL CALL VOTE:

Councilwoman Enouen aye
Councilwoman Haugen-Depuy aye
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 5 nay: 0 abstain: 0 motion carried

RESOLUTION 44 OF 2020: TOWN CONTRACTUAL SERVICES:

Supervisor Baden wanted to let the Board know that he will be sending out letter to those who receive money from the Town contractual services. We don’t get a detailed financial statement however we ask what the money is to be spent on year to year. A request to the Town of Wawarsing was made for financial statement of the pool, however nothing was received.
Attorney Christiana stated she thought there was a contract years ago.
Town Clerk Gundberg stated that she is not aware of a contract but would look into it as well.

IT CONSULTANT:

We have four quotes one that is not realistic. We can look into the purchase of equipment on the NYS BID site. Some companies included rewiring. Supervisor Baden would like to put together an RFP for an apples to apples comparison.
Councilwoman Haugen-Depuy asked if Supervisor Baden has reached out to Rich Miller.
Supervisor Baden stated he has had a conversation with Rich. They are working on purchasing a laptop for Becky so she can work from home. Currently Becky and Jerry have been splitting their time.
Supervisor Baden stated that by putting out a RFP we will see real numbers.

BUILDING CONDITIONS RFP:

Supervisor Baden stated now is not the time to send out the RFP. He asked the Board to review the sample, e-mail any questions and comments to him. We need to get a handle on the Town infrastructure. Currently we own 14 structures. This RFP will give us an idea of what is in need immediately, the near future, long term. We are looking for a 5 year plan. The past 15 years we have been reacting to the problem as it comes along and fixing it. We don’t want to get blind sided. We need to be properly budgeting our capital project budget.
Councilwoman Haugen-Depuy asked if there will be a proper time-frame this will be completed.
Supervisor Baden stated yes. The RFP spells out the timeframe.

ADDITIONAL INSURANCES:

Supervisor Baden stated that he received information on 2 insurances that is recommended to consider by the Town insurance agent.
1. Environmental insurance policy. One example would be when we had the oil leak at the community center. We do have coverage only for the oil spill but we do not have coverage for a leaky tank.
2. Cyber Security Policy. The cost is anywhere from 1,000-1,200 per year.
Councilman Paddock stated that we wont know what to insure until we know what we have.
Supervisor Baden asked the Board to review the policies and the Board will talk at the next meeting.

CELL TOWER LEASE:

Supervisor Baden asked the Board to review the email from each site. American Towers who lease the land from the Town would like to do one of three options.
1. Extend the contract
2. ultimate buy out – 1 time payment
3. number of lump some payments
Currently it is a revenue stream of $ 110,000-120,000 a year based on a percentage. The extent of what we do is plow the road to the site. The company pays taxes on the property.
Supervisor Baden asked the Board to look at the numbers. This has been an on-going request from the company. With the previous Board we asked questions and now the company has come back with better options. There was a large rise in pay compared to last fall’s option.
Councilman Hewitt stated we ask questions and get better deals. Mike you have been trailblazing in ways other Supervisor’s will learn from.

Councilwoman Haugen-Depuy asked if a follow-up has been made with Modern Leasing?
Attorney Christiana stated that’s one of the things she wants to discuss in the Board to Attorney meeting.

Councilwoman Enouen thanked the employees and departments for their work. There’s been great open lines of communication with the Board. I’m very impressed with the operations and the difficult decisions that have been made.

Supervisor Baden stated that there have been some hiccups getting started.

Attorney Christiana stated before adjournment she wanted to say goodbye to Carol and Charlie and all the regulars to our Town Board meetings.

ADJOURNMENT:

A Motion was made by Councilman Hewitt to adjourn the meeting at 8:44pm.
Second: Councilwoman Enouen

RESPECTFULLY SUBMITTED,

KATHLEEN A. GUNDBERG
TOWN CLERK