Town of Rochester Town Board Organizational/Regular Meeting was held on January 4, 2021 at 6:30pm viaLivestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID: 835 4118 5271 Password: 985685
PRESENT:
Councilwoman Erin Enouen Councilwoman Bea Haugen-Depuy
Councilman Chris Hewitt Councilman Adam Paddock
Supervisor Michael Baden Town Clerk Kathleen Gundberg
Pledge to the Flag – Moment of Remembrance to all those that passed in 2020
Organizational Meeting
I. Resolutions
SELECTION OF REGULAR TOWN BOARD MEETING DATES:
RESOLUTION # 1 -2021
A Motion was made by Councilman Hewitt, Pursuant to Town Law Article IV §62, that the Town Board 2021 Regular Town Board meeting shall be held on the first Thursday of each month at 6:30pm at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 7, 2021; Feb. 4, 2021; March 4, 2021; April 1, 2021; May 6, 2021; June 3, 2021; July 1, 2021; August 5, 2021; Sept. 2, 2021; Oct. 7, 2021; Nov. 4, 2021; and Dec. 2, 2021.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
SELECTION OF TOWN BOARD AUDIT/WORKSHOP MEETING DATES:
RESOLUTION # 2-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article IV §62, that the Town Board meeting to audit the Town’s bills shall be held on the last Thursday of each month at 6:00pm (except November and December) at the Harold Lipton Community Center, 15 Tobacco Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule. The Workshop meeting to immediately follow the audit of the bills.
Jan. 28, 2021; Feb. 25, 2021; March 25, 2021; April 29, 2021; May 27, 2021; June 24, 2021; July 29, 2021; August 26, 2021; Sept. 30, 2021; Oct. 28, 2021; Tuesday Nov. 30, 2021; and Tuesday Dec. 28, 2021.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
VOTING PROCEDURES:
Resolution # 3-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article IV §60, §63, §64, that voting of the Town Board will be taken by voice vote of ayes and noes, unless a roll call vote is requested by a Council Member. Roll call voting shall be conducted in alphabetical order of each Council Member followed by the Town Supervisor. The Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
AUTHORIZATION OF SUPERVISOR TO ADMINISTER DAY-TO-DAY TOWN BUSINESS:
Resolution # 4-2021:
A Motion was made by Councilman Paddock, Pursuant to Town Law Article III §29(16), that the Town Board hereby authorizes and delegates to the Town Supervisor the powers and duties of day-to-day administration and supervision of all Town and special improvement district facilities and employees consistent with, and in furtherance of, any and all County, State, and Federal laws applicable thereto, and with any and all collective bargaining agreements, local laws, resolutions, or policies heretofore or hereafter adopted by this Town Board.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
DESIGNATION OF TOWN BANKS;
Resolution # 5-2021:
A Motion was made by Councilman Hewitt, Pursuant to General Municipal Law Article II §10, §11 and Town Law Article III §29, that Sterling National Bank, BNY Mellon, Salisbury Bank, Ulster Savings Bank, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions to obtain the most favorable rates and charges available. The Supervisor shall be authorized to open, operate, maintain, and manage any deposit, checking, and investment account(s) at any such institution on behalf of the Town and shall have signing authority over such accounts.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
DESIGNATION OF OFFICIAL NEWSPAPER:
Resolution # 6-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article IV §64(11), that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town and being a newspaper entered as a second-class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Daily Freeman or Times Herald Record if the Shawangunk Journal is not available in a timely manner.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF TOWN ACCOUNTANTS:
RESOLUTION # 7-2021:
A Motion was made by Councilman Hewitt Pursuant to Town Law Article VIII §116(8) and §123 and Article IV §64, that the firm of Sickler, Torchia, Allen, & Churchill, C.P.A.’s P.C. shall be appointed as Independent Auditor/Certified Public Accountants for the Town to prepare the Annual Updated Document for the fiscal year ending December 31, 2020.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENT OF LEGAL ADVISORS:
RESOLUTION # 8-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article III §20(2)(b), that MaryLou Christiana shall be appointed Attorney for the Town, Attorney for the Planning Board, and Attorney for the Zoning Board of Appeals at an hourly rate of $175.00 to be paid upon monthly itemized invoice, voucher, and audit, subject to the provisions of the Use of Professionals policy. The Supervisor and Town Board shall be authorized to retain additional counsel as necessary and appropriate.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
2021 DESIGNATED TOWN HOLIDAYS:
Resolution # 9-2021:
A Motion was made by Councilwoman Enouen Pursuant to the Employee Handbook and the IBEW Local 363 Collective Bargaining Agreement, that the following are designated Town holidays for 2021. All Town offices shall be closed for services on these dates.
Friday 01/01/21 New Year’s Day
Monday 01/18/21 Martin Luther King Day
Monday 02/15/21 President’s Day
Monday 05/31/21 Memorial Day
Monday 07/05/21 Independence Day (observed)
Monday 09/06/21 Labor Day
Monday 10/11/21 Columbus Day and Indigenous Peoples Day
Tuesday 11/02/21 Election Day
Thursday 11/11/21 Veteran’s Day
Thursday 11/25/21 Thanksgiving Day
Friday 11/26/21 Native American Heritage Day (Day after Thanksgiving)
Friday 12/24/21 Christmas Day (observed)
Additionally, for the year 2021 these departments will be closed with the respective employees receiving full pay provided they are scheduled to work and not utilizing vacation, sick, or personal time
The Town Justice Court office will be closed on NYS Primary Day
The Transfer Station will be closed Saturday December 25 and replaced with Wednesday December 22
All Town Offices will close on Friday December 31 at 1:00pm
Highway Dept. will close on Friday December 31 at 11:00am
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
PAYMENT OF ADVANCE CLAIMS:
Resolution # 10-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article VIII §118, that the Town Board authorizes the Town Supervisor to pay claims of public utility services; defined as electric, gas, water, sewer, fuel oil, and telephone services; postage, and freight and express charges, not to exceed $1,000, in advance of submitted audit bills. All such claims shall be presented at the next regular meeting for audit, and the claimant and the officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the Town Board.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
HIGHWAY SUPERINTENDENT PURCHASES:
Resolution # 11-2021:
A Motion was made by Councilwoman Enouen, Pursuant toHighway Law Article VII §142(1)(a), that the Town Board authorizes the Highway Superintendent to purchase equipment, tools and other implements to be used for highway maintenance, construction or reconstruction, snow ploughs or other devices for the removal of snow from the highways from moneys appropriated for that purpose, not to exceed $7,500, subject to the conditions of the Town Procurement policy, without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply. All such claims shall be presented at the next meeting for audit.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
PETTY CASH:
Resolution # 12-2021:
A Motion was made by Councilman Paddock, Pursuant to Town Law Article IV §64(1)(a), that the Town Board authorizes establishment of petty cash funds of $300 for the Town Clerk/Tax Collector and $200 for the Recreation Director and that each Department Head shall be responsible for the accounting in accordance with Town Law Article VIII §118.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
INSURANCE CONTRACT:
Resolution # 13-2021:
A Motion was made by Councilwoman Enouen that the Town Board authorizes the Supervisor to sign the insurance contract submitted by Sprague & Killeen for the year 2021.
Selective Insurance
Property $5,675.38
Crime Fidelity $50.00
Inland Marine $5,144.00
General Liability $19,841.00
Automobile $25,790.00
Umbrella $12,828.00
Flood and Earthquake $1,085.00
Total $70,413.38
Selective Insurance
Police Professional Liability $1,995.00
Public Officials $8,443.00
Breazley Breach Response $1,000.00
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
TOWN CONTRACTRACTUAL SERVICES:
Resolution # 14-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article IV §64(6), that the Town Board approves the following contractual service expenditures for the fiscal year ending December 31, 2021 and authorizes the Supervisor to execute on behalf of the Town any related contracts, upon submittal of an accounting by the organization of the use of the 2020 funding and the expectation of the purpose of the 2021 funding. The Supervisor shall verify the operation of the organization in 2021, due the COVID 19 pandemic.
VETERAN SERVICES
VFW Post #8959 $1,000
JOINT RECREATIONAL PROJECTS
Kerhonkson Pool $20,000
Indian Valley Little League $900
Rondout Valley Babe Ruth League $900
Barracuda Swim Team $900
LIBRARY SERVICES
Ellenville Public Library $13,750
Stone Ridge Library $12,500
Little Ones Learning Center, Inc. $5,100
ADULT RECREATION
Rochester Seniors $3,000
Kerhonkson-Accord Golden Seniors $500
Kerhonkson-Accord Jewish Seniors $500
MUSEUM
Friends of Historic Rochester $5,000
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
CLEANING SERVICES:
Resolution # 15-2021:
A Motion was made by Councilwoman Enouen that the Town Board retains the services of Sheila Brown to perform cleaning services at an independent contractual rate of $16.00 per hour, subject to audit of a monthly voucher. All supplies and materials are to be ordered and paid through the Supervisor’s office.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
PERSONAL VEHICLE USE:
Resolution # 16-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article VIII §116(1), that Town vehicles shall be utilized for the conduct of Town business when available, however the Town Board authorizes employees and officials of the Town to utilize personal vehicles in the conduct of Town business with prior authorization from their department head, the Supervisor, or resolution of the Town Board. Such persons shall be eligible for reimbursement at the IRS reimbursement per mile rate for documented use, upon presentation of documentation and audit.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
EMPLOYEE CLOTHING AND FOOTWEAR ALLOWANCE:
Resolution # 17-2021:
A Motion was made by Councilman Hewitt that the Town Board authorizes the Town Supervisor to make payment of the following 2021 clothing and footwear allowances to be paid with the first payroll of 2021. Receipts must be submitted equalling the amount before December 1, 2021. The Town Board authorizes the Supervisor the authority to verify compliance.
Highway Dept. x 11 $300
Municipal Worker 1 x 1 $300
Transfer Station Supervisor x 1 $240
Laborer x 2 $240
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
SALARY AND WAGE SCHEDULE:
RESOLUTION # 18-2021:
A Motion was made by Councilman Paddock, Pursuant to Town Law Article III §20(1)(b) and Article VIII §116(1), that the Town Board establishes the positions listed on the Salary and Wage Schedule for Elected and Appointed Positions for one year, and that the holder of each position shall be paid at the rate specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2021.
Hourly Employees
Municipal Worker 1 $21.65/hr – 40 hrs/wk
Zoning Coordinator (provisional) $21.25/hr – 40 hrs/wk
Fire Inspector (PT) $20.50/hr – 15 hrs/wk
Transfer Station Operator (PT) $19.00/hr – 32 hrs/wk
Deputy Town Clerk 1 $18.90/hr – 35 hrs/wk
Clerk to Justice (PT) $18.85/hr – 28 hrs/wk
Confidential Secretary/Bookkeeper to the Supervisor $18.50/hr – 35 hrs/wk
Clerk to Justice (PT) $17.50/hr – 28 hrs/wk
Deputy Town Clerk 2 $17.50/hr – 35 hrs/wk
Planning Board/ZBA Clerk $17.00/hr – 35 hrs/wk
Assessor Field Worker $16.60/hr – 35 hrs/wk
Recreation Aide (PT) – Summer $16.60/hr – as per budget
Asst Recreation Director (PT) $15.80/hr – 20 hrs/wk
Asst Recreation Director (PT) $15.40/hr – 20 hrs/wk
Building Dept. Clerk (PT) $15.15/hr – 21 hrs/wk
Laborer (PT) $15.00/hr – 32 hrs/wk
Laborer (PT) $15.00/hr – 32 hrs/wk
Constable (PT) (provisional) $14.50/hr – as per budget
Constable (PT) (provisional) $14.00/hr – as per budget
Constable (PT) (provisional) $13.50/hr – as per budget
Constable (Probationary) (PT) (provisional) $13.00/hr – as per budget
Recreation Aide (PT) – After School $12.50/hr – as per budget
Counsellor (PT) – Summer $12.50/hr – as per budget
Salary Employees
Code Enforcement Officer/Building Inspector $50,700/yr – 35 hrs/wk
Recreation Director $37,760/yr – 35 hrs/wk
Assessor $32,208.80/yr – 20 hrs/wk
Dog Control Officer $14,820/yr
Budget Officer $7,800/yr
Tax Collector $3,146/yr
Registrar of Vital Statistics $1,846/yr
Deputy Highway Supt. $1,664/yr
Elected Officials
Highway Superintendent $55,900/yr
Town Clerk $47,528/yr
Supervisor $39,000/yr
Town Justice $15,276/yr
Town Councilperson $6,060/yr
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
SALARY AND WAGE SCHEDULE HIGHWAY DEPARTMENT
RESOLUTION # 19-2021:
A Motion was made by Councilwoman Enouen pursuant to Town Law Article III §20(1)(b), Article VIII §116(1) and Civil Service Law §208, that the Town Board establishes the hourly wage rates, effective as of January 1, 2021, for Highway Department employees in accordance with the terms and conditions of the collective bargaining agreement negotiated between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363 for the period January 1, 2020-December 31, 2022.
Prior to Jan. 1, 2014 Employee After Jan. 1, 2014 Employee
Working Supervisor $29.22/hr Working Supervisor $26.74/hr
HMEO/Mechanic $28.47/hr HMEO/Mechanic $26.03/hr
HMEO $27.82/hr HMEO $25.46/hr
MEO/Driver $26.64/hr MEO/Driver $24.37/hr
Laborer- Highway $24.83/hr Laborer- Highway $22.71/hr
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
OFFICE OF TOWN SUPERVISOR
Resolution # 20-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article III §42, that the office of Deputy Town Supervisor shall be established by the Town.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
OFFICE OF TOWN SUPERVISOR:
Resolution # 21-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article III §29(15), that the Town Board authorizes the Supervisor to designate a confidential secretary/bookkeeper.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
TOWN HISTORIAN APPOINTMENT:
Pursuant to Arts and Cultural Affairs Law §57.07, Town Supervisor Baden announces the appointment of Kathleen Gundberg to serve as Town Historian with a yearly stipend of $500, to be paid quarterly.
APPOINTMENTS TO SERVE AT THE PLEASURE OF THE TOWN SUPERVISOR
Town Supervisor Baden announces the appointment of
Deputy Town Supervisor Councilwoman Enouen
Budget Officer Supervisor Baden
Confidential Secretary to the SupervisoSupervisor/Bookkeeper Kareen Donohue
Liaison to Constabulary
Liaison to Eldercare Program Councilman Paddock
Councilwoman Haugen-DePuy
Liaison to Environment and ECC Councilman Hewitt
Liaison to Historical Preservation and HPC Councilman Paddock
Liaison to Justice Court Councilwoman Haugen-DePuy
Liaison to Libraries Councilwoman Enouen
Liaison to Parks Councilman Paddock
Liaison to Planning Board Supervisor Baden
Liaison to Recreation Councilman Paddock
Liaison to Recycling and Transfer Station Councilwoman Enouen
Liaison to Youth Commission Councilman Paddock
Liaison to Zoning Board of Appeals Councilwoman Enouen
FOILS Appeal Officer Supervisor Baden
O&W Trail Coalition of Municipalities Supervisor Baden, voting member
Flynn O’Connor & Councilman Paddock, alternates
OFFICE OF THE HIGHWAY SUPERINTENDENT
Resolution #22-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article VII §140(4), that the office of Deputy Highway Superintendent shall be established by the Town.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENTS TO SERVE AT THE PLEASURE OF THE HIGHWAY SUPERINTENDENT
Superintendent of Highways Frey announces appointment of Jared Gundberg, Deputy Highway Superintendent
OFFICE OF THE HIGHWAY SUPERINTENDENT:
Resolution # 23-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Highway Law Article III §32(2), that the Town Board consent to the Highway Superintendent to employ such persons as may be necessary for the maintenance and repair of town highways and bridges, and the removal of obstructions caused by snow and provide for the supervision of such persons, subject to the amounts and positions budgeted, therefore.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
Working Supervisor (pre-2014) Jared Gundberg
HMEO (pre-2014) Wayne Gray
HMEO (pre-2014) Richard Hasbrouck
HMEO (post 2014) Chad Cooper
HMEO (post 2014) Thomas Crotty
HMEO (post 2014) William Farrell
HMEO (post 2014) Leonard Krom
HMEO (post 2014) Nicholas Seaman
HMEO/Mechanic (post 2014) Tim Hornbeck
Laborer (post 2014) David Linscott
Seasonal Highway HMEO – as needed Harm Miedema
Seasonal Highway MEO – as needed Patrick Davis
HIGHWAY SUPERINTENDENT DUTIES
Resolution # 24-2021:
A Motion was made by Councilman Paddock, Pursuant to Highway Law Article III §31(1), and upon consent of the Highway Superintendent, the Town Board establishes the oversight and supervision of these duties to the Highway Superintendent: Grounds Maintenance and Repair, Parks Maintenance and Repair, Rail Trail Maintenance and Repair, Snow removal of Town property parking areas and walkways
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
OFFICE OF TOWN CLERK:
Resolution # 25-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article III §30(10)(a), that the 1st Deputy Town Clerk & the 2nd Deputy Town Clerk shall be established by the Town and shall be authorized to fulfil all the duties of the Town Clerk in their absence and be compensated accordingly.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
APPOINTMENTS TO SERVE AT THE PLEASURE OF THE TOWN CLERK
Town Clerk Gundberg announces appointment of Christina Ferrara, 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector and Bettina Post, 2nd Deputy Town Clerk.
The Town Clerk is authorized to engage alternate Deputies as needed, subject to the adopted budget.
TOWN BOARD APPOINTMENTS
Resolution # 26-2021:
A Motion was made by Councilman Hewitt, Pursuant to Town Law Article III §20(1)(b, that the Town Board authorizes the following appointments in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.
Second: Councilman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
Registrar of Vital Statistics Kathleen Gundberg
Laborer (PT) Robert Barringer
Laborer (PT) Jeffrey Subeh Jr.
Municipal Worker 1 Harry Worden
Assessor Michael Dunham
Assessor Field Worker Angelina Hasbrouck
Code Enforcement Officer/Building Inspector Albert Davis
Zoning Coordinator (provisional) Rebecca Paddock-Stange
Fire Inspector (PT) William Farrell
Code Enforcement Clerk (PT) Courtney Coffey
PB/ZBA Clerk Brianna Tetro
Dog Control Officer Jill Shufeldt
Recreation Director Ashley Sweeney
Asst. Recreation Director (PT) Bethany Dennin
Asst. Recreation Director (PT) Rita Harkins
APPOINTMENT OF TRANSFER STATION APPOINTMENT:
Resolution # 26 A-2021:
A Motion was made by Councilwoman Enouen to appoint Kris Klitzner Transfer Station Operator.
Second: Councilwoman Paddock
ROLL CALL:
Councilwoman Enouen aye
Councilwoman Haugen-Depuy nay
Councilman Hewitt aye
Councilman Paddock aye
Supervisor Baden aye
Aye: 4 nay: 1 abstain: 0 motion carried
DEPARTMENT SUPERVISOR ASSIGNMENT
Resolution # 27-2021:
A Motion was made by Councilwoman Paddock, Pursuant to Highway Law Article III §31(1), and upon consent of the Highway Superintendent, the Town Board designates Jeffrey Frey as the department head of the buildings department.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
TOWN BOARD APPOINTMENTS:
Resolution # 28-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article III §20(1)(b) and upon advice and consent of Justice LaFlamme, The Town Board hereby appoints Michele Dunning to serve as the Clerk to Justice LaFlamme, effective January 1, 2021, as funded per the 2021 Wage and Salary Schedule.
Justice LaFlamme shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
TOWN BOARD APPOINTMENTS
Resolution # 29-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article III §20(1)(b) and upon advice and consent of Justice Shaheen, The Town Board hereby appoints Lee Ann Warren to serve as the Clerk to Justice Shaheen, effective January 1, 2020, as funded per the 2020 Wage and Salary Schedule.
Justice Shaheen shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
TOWN BOARD APPOINTMENTS:
Resolution # 30-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the following appointments in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
Constable (PT) (provisional) Richard Miller
Constable (PT) (provisional) Jose Velasco
Constable-(PT) (provisional) Anthony Mottola
Constable-Probationary (PT) (provisional) Marc Cathcart
Constable-Probationary (PT) (provisional) James Murphy
Constable-Probationary (PT) (provisional) Mark Smith
Constable-Probationary (PT) (provisional) Anthony Vignone
APPOINTMENT OF DUTIES:
Resolution # 31-2021:
A Motion was made by Councilwoman Haugen-Depuy, the Town Board assigns additional duties to the following constables and they shall be compensated for their time worked, as budgeted therefore:
Administrative duties of the constabulary are assigned to Constable Richard Miller
Scheduling duties of the constabulary are assigned to Constable Jose Velasco
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
TOWN BOARD APPOINTMENTS
Resolution # 32-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article III §20(1)(b), that the Town Board authorizes the Recreation Director to make appointments from time to time, upon written notification to the Town Supervisor, in accordance with the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfil the position. All appointments dealing with youth shall be contingent on completion of background checks. All appointees shall serve subject to the pleasure of the Town Board or as mandated by New York State statute.
Up to 8 Recreation Aides-After School Not to exceed 2520 total hours per year
3 Recreation Aides-Summer Not to exceed 600 total hours per year
6 Counsellors-Summer Not to exceed 888 total hours per year
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
A Motion was made by Councilman Hewitt that the Town Board approve resolutions # 33-35;
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
ASSISTANT DOG CONTROL OFFICER:
Resolution # 33-2021:
Pursuant to New York Agriculture & Markets Law §113, that the Town Board appoints Kevin Hindman, Assistant Dog Control Officer, at a contractual rate of $15.00 per hour plus mileage reimbursement
EMERGENCY MANAGEMENT DIRECTOR APPOINTMENT:
Resolution # 34-2021:
That the Town Board appoints Gerald Fornino to serve as Emergency Management Coordinator with no compensation.
TOWN WEBSITE COORDINATOR APPOINTMENT:
RESOLUTION 35-2021:
That the Town Board appoints Richard Miller to serve as Town Website Coordinator with no compensation.
TOWN MARRIAGE OFFICER APPOINTMENT:
Resolution # 36-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Domestic Relations Law Article III §11-c, that the Town Board appoints Kathleen Gundberg to serve as Town of Rochester Marriage Officer with no compensation by the Town.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
PROCUREMENT POLICY
Resolution # 37-2021:
A Motion was made by Councilman Hewitt, Pursuant to General Municipal Law Article V-A §104-B, that the Procurement Policy of the Town shall be readopted as currently exists, adopted with resolution 104-2020, subject at all times to future revision by the Town Board.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
USE OF PROFESSIONALS POLICY:
Resolution # 38-2021:
A Motion was made by Councilwoman Enouen, that the Use of Professionals policy of the Town shall be readopted as currently exists, adopted with resolution 276-2019, subject at all times to future revision by the Town Board.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
#39 of 2021 BUILDING CLOSURE POLICY- TABLED
Recommended resolution, that the Building Closure policy of the Town shall be adopted, subject at all times to future revision by the Town Board
MEMBERSHIP IN STATE & COUNTY ORGANIZATIONS:
Resolution # 40-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article VIII §116(10), that the Town Board authorizes payment of membership dues to the following organizations for 2020, as budgeted.
New York State Assessors Association
New York State Association of Towns
New York State Association of Town Superintendents of Highways
New York State Planning Federation
New York State Town Clerk’s Association
Ulster County Assessors Association
Shawangunk Mountain Scenic Byway
Catskill Watershed Corporation
O&W Trail Coalition of Municipalities
Ulster County Town Clerk/ Tax Collector Association
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
DELEGATES TO THE NYS ASSOCIATION OF TOWNS ANNUAL MEETING:
RESOLUTION # 41-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Law Article VIII §116(10), that the Town’s delegate to the Annual Meeting of the New York State Association of Towns shall be the Supervisor and the alternate delegate shall be the Town Clerk. The following shall also be authorized to attend, two Councilpersons, two Town Justices, one Zoning Board of Appeals member and one Planning Board member or two members from either board. Attendees shall be entitled to reimbursement of reasonable documented necessary and ordinary expenses up to the amount budgeted therefor. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
ATTENDENCE AT TRAININGS, CONFERENCES, AND MEETINGS:
Resolution # 42-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to General Municipal Law Article V §77-B, that the Town Board authorizes town elected and appointed officials and town employees to attend trainings, conferences, and informational meetings with prior approval from their department head, the Supervisor, or resolution of the Town Board, contingent on verification related costs are budgeted therefor. Registration fees and reasonable documented necessary and ordinary travel expenses shall be reimbursed, subject to Town Board audit. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
PLANNING BOARD:
Resolution # 43-2021:
A Motion was made by Councilman Hewitt, Pursuant to Town Law Article XVI §271, Town of Rochester Code 140 Article X, that the Town Board appoints Maren Lindstrom, Chair and Sam Zurofsky, Vice-Chair of the Planning Board.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
ZONING BOARD OF APPEALS:
Resolution # 44-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Law Article XVI §267, Town of Rochester Code 140 Article IX, that the Town Board appoints Bruce Psaras, Chair of the Zoning Board of Appeals.
Second: Councilwoman Haugen-Depuy
The Board thanked Cliff Mallory for his years of service!
ENVIRONMENTAL CONSERVATION COMMISSION:
Resolution # 45-2021:
A Motion was made by Councilman Hewitt, Pursuant to General Municipal Law Article XII-F §239-x, Town of Rochester Code 14, that the Town Board appoints Madeline Russo, Chair and John Messerschmidt, Vice-Chair of the Environmental Conservation Commission.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
ENVIRONMENTAL CONSERVATION COMMISSION:
Resolution # 46-2021:
A Motion was made by Councilman Hewitt, the Town Board reappoints ¬¬¬¬¬Madeline Russo, Timothy Ganon, and Heather Eckardt to serve in a term to end 12/31/23.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
HISTORIC PRESERVATION COMMISSION:
Resolution # 47-2021:
A Motion was made by Councilman Paddock, Pursuant to Town of Rochester Town Code §22, that the Town Board appoints Wilton Duckworth, Chair, and Alice Cross, Vice-Chair of the Historic Preservation Commission.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
HISTORIC PRESERVATION COMMISSION:
Resolution # 48-2021:
A Motion was made by Councilwoman Enouen, the Town Board reappoints ¬¬¬¬¬¬¬¬Wilton Duckworth, Alice Cross, and Elaine Laflamme to serve in a term to end 12/31/23.
Second: Councilman Paddock
Aye: 5 nay: 0 abstain: 0 motion carried
YOUTH COMMISSION:
Resolution # 49-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to Town Board resolution adopted December 7, 2006, revised March 28, 2007, revised February 28, 2014, that the Town Board appoints Jessica Knapp, Chair and Pam Stocking, Vice-Chair of the Youth Commission.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
YOUTH COMMISSION:
Resolution # 50-2021:
A Motion was made by Councilman Paddock that the Town Board reappoints ¬¬¬¬¬¬¬¬Manuela Michailescu to serve in a term to end 12/31/23.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
BOARD OF ETHICS:
Resolution # 51-2021:
A Motion was made by Councilwoman Haugen-Depuy, Pursuant to General Municipal Law Article XVIII §808, that the Town Board appoints Adam Paddock, Chair of the Board of Ethics.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
TRAILS COMMITTEE:
Resolution # 52-2021:
A Motion was made by Councilwoman Enouen, Pursuant to Town Board resolution 147-2018, that the Town Board appoints Flynn O’Connor, Chair of the Trails Committee.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
BOARDS & COMMISSIONS STIPENDS:
Resolution# 53-2021:
A Motion was made by Councilwoman Enouen, that the Town Board authorizes payment of the following 2021 stipends, upon audit of vouchers, as budgeted, to be paid quarterly. Board of Assessment Review stipends shall be paid in full, upon audit of vouchers, the month after completion of service.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
ZONING BOARD of APPEALS
Chairman $480/year, $12.50/training hour (maximum 4 per year)
Members $30/meeting, $12.50/training hour (maximum 4 per year)
PLANNING BOARD
Chairman $720/year, $12.50/training hour (maximum 4 per year)
Members $30/meeting, $12.50/training hour (maximum 4 per year)
BOARD OF ASSESSMENT REVIEW
Members $300/year
2021 RECREATION DEPARTMENT FEES:
Resolution # 54-2021:
A Motion was made by Councilwoman Enouen, upon advisement of the Recreation Director, that the Town Board establishes the 2021 Fee Schedule, effective Jan. 1, 2021, as presented.
Summer Program:
Residents $ 120.00 per week per participant
After School:
October – May $ 80.00 per month per participant
September & June $ 40.00 per month per participant
Basketball:
Clinic: $ 60.00 per participant
League: $ 80.00 per participant
Line Dancing $ 2.00 per session per participant
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
2021 BUILDING AND CODE ENFORCEMENT OFFICE FEES:
Resolution # 55-2021:
A Motion was made by Councilwoman Enouen, upon advisement of the Building and Code Enforcement Department, that the Town Board establishes the 2021 Fee Schedule, effective Jan. 1, 2021, as presented.
Second: Councilman Paddock
Budget Line 2021 Fee
1289 – Department Income, Other Governmental Income
Each Municipal Search $125
Requested Expedited Municipal Search (3-5 Business Day Turn Around) $250
Reissued Municipal Search Due to Violation/Expired Permit $50 surcharge
1540 – Public Safety, Fire Inspections
• All Fire Safety Inspections include the 1st reinspection at no charge.
• Any additional reinspection that are required will be at an additional $50.00 fee per inspection.
•Once every two years:
• All commercial buildings that contain an area meant for public assembly for less than 50 persons.
*Once every year:
• Buildings that contain 3 or more dwellings
• Buildings that contain an area meant for public assembly for more than 50 persons
• Buildings that contain sleeping quarters
Businesses without sleeping quarters
0 – 500 sf $50
501 – 2000 sf $125
2001 sf and greater $200
Multi-Family Housing (3 or more dwellings) $50 per unit
Bed & Breakfast $150
Institutions $300
Bungalow Colonies $100
+ $20 per assembly space
Seasonal Camps $300
+ $2 per building
Mobile Home Parks $20 per site
+ $20 per assembly space
Campgrounds $1 per campsite
+ $20 per assembly space
Inns, Hotels, Resorts: $150
+ $10 per room
+ $20 per assembly space
1560 – Public Safety, Safety Inspections
Short Term Rentals (upon adoption) Initial Application/Inspection $200
Short Term Rentals (upon adoption) Per Dwelling Unit Yearly Inspection $100
Telecommunication Yearly Inspection $200
Large Scale Solar Yearly Inspection $200
1580 – Restitution Surcharge
Construction Started Without a Building Permit 50% Surcharge
(not to exceed $250)
Revocation of Stop Work Order $250 Surcharge
Accessory Apartment Completed Without a Permit $250 Surcharge
(to be paid prior to inspection)
2110 – Zoning Fees
Home Occupation $150
2501 – Business License
Telecommunication 3 Year Registration Fee $250
Large Scale Solar 3 Year Registration Fee $250
2550 – Public Safety Permits
Electrical System Upgrade $75
Removal or Abandonment of Underground Oil Tank $75
Demolition Permits $75
Fireworks $75
2555 – Building & Alteration Permits
New Residential/Commercial $400 + $0.15/sq ft
Residential/Commercial Additions $250 + $0.15/sq ft
Residential Alterations $200 + $0.15/sq ft
Single Wide Manufactured Home $200
Double Wide Manufactured Home $400
Replacement Manufactured Home (Existing Slab) $150
Garages $250 + $0.15/sq ft
Ag Barns (with proof of certified Ag Exemption) $100
Open Deck/Porch $100 + $0.15/sq ft
Covered Deck/Porch $150 + $0.15/sq ft
One Story Storage Shed with No Overhead Door
Pre-Manufactured: 144 sf-200sf $75
Site Built: 144 sf-200 sf $150
Site Built: 201 sf-400 sf $200
Renewal of Building Permits* 50% of Original Permit Cost
*(If not renewed annually, must pay all renewal fees in full prior to issuance of Certificate of Occupancy.)
2590 – Permits, Other
Zoning Permit (Determination Active for 24 Months) $50
Logging Permit $200
Temporary Certificate of Occupancy $50
Miscellaneous Permit (ex: roofs, small scale solar, generators) $50/1st $1000
$15/$1000 thereafter
Fence Permit $50
Signs, Located on a Structure $75
Signs, Free-Standing $150
Stoves- Outdoor, Wood, Gas, Pellet, Insert, etc. $100
Swimming Pools (without deck) $50/1st $1000
$15/$1000 thereafter
Large Scale Solar $4000/acre
Renewal of Permits, Other 50% of Original Permit Cost
*(If not renewed annually, must pay renewal in full prior to issuance of Certificate of Occupancy.)
2021 TRANSFER STATION FEES:
Resolution # 56-2021:
A Motion was made by Councilwoman Enouen, that the Town Board of the Town of Rochester establishes 2021 Transfer Station Fees, as follows, effective Jan. 1, 2021.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
The Transfer Station may be used by Town of Rochester Residential Users ONLY.
Commercial, Business, Contractor, or Farm Refuse CANNOT BE Accepted
Effective 10/5/18 Commercial haulers and non-residents permits are no longer available
Permits are required and must be located on your vehicle to use the Transfer Station
No vehicles larger than a pickup or equivalent size tow behind car trailer
Mechanical tip vehicles may not “tip” to dispose of refuse
PERMITS: (available for purchase at the Town Clerk’s office OR at the Transfer Station)
Valid for 1 year of the last day of the month purchase date.
(example: purchase Jan. 15, 2021 – Good until Jan. 31, 2022
1 permit per household which includes 2 vehicles
Resident: $ 35.00 (proof of residency)
Senior Permit 65+: $ 20.00
KAFAS- Kerhonkson Fire, Accord Fire $ 20.00 (proof of membership required)
PUNCHCARDS: (available for purchase at the Town Clerk’s office OR at the Transfer Station)
YOU MUST WRITE YOUR PERMIT NUMBER ON YOUR PUNCHCARD
Punchcards are sold in $ 8.00 increments with 4 punches on each card.
HOUSEHOLD WASTE (MSW – Municipal Solid Waste)
Less than 30 gallons $ 2.00 (1 punch)
30 gallons or greater $ 4.00 (2 punches)
RESIDENTIAL C&D (Construction & Demolition Debris)
Residential ONLY.
No Commercial, Business, Contractor, Or Farm C&D Accepted
C&D capacity is limited.
Transfer Station reserves the right to refuse C&D based on the capacity of transfer station.
LOAD MAXIMUM of 2 Cubic Yards.
Cubic Yard Guide: 3x3x3ft = 1 cubic yard (27 square feet)
BULK/LOOSE IN TRUCK OR TRAILER (Max 2 cubic yards)
Cannot be filled above the body of truck
Short 6’ Truck Bed: about 1.5 cubic yards $100
Standard 8’ Truck Bed: not to exceed more than 2 cubic yards $125
Heavy Material Surcharge* $25
*May be assessed If load is greater than 50% brick, shingles, rubble, concrete, or asphalt
TRANSFER STATION PRICING FOR INDIVIDUAL ITEMS (per piece)
Tires (no tires larger than tandem trailer size)
Passenger/Light Truck Tires: Up to 16″ $ 8.00
Medium Truck Tires larger than 16″ $ 22.00
Large Truck Tires $ 8.00 Per Ply
Skid Steer Tires $ 16.00
Appliances: anything with Freon $ 14.00
Florescent Lightbulbs:
Compact CFL lamps $ 1.00 each
4’T-8 or T-12 Lamps $ 2.00 each
8’ T-8 or T-12 Lamps Not Accepted
Other Disposables
**Furniture, Mattresses & Rugs Will Be Charged Double If Received Wet**
Furniture
Chairs, kitchen, office $ 4,00
Living Room Furniture $ 6.00 per seat
Sofa $ 18.00
Sleeper Sofa $ 24.00
Wood/plastic Furniture (desks, dressers, etc.) $ 8.00
Mattresses
Twin, each piece $ 8.00
Full/Queen, each piece $10.00
King, each piece $16.00
Rugs, Carpets, Pads
Up to 12×12 $ 8.00
Larger than 12×12 $16.00
Porcelain sink, toilet, bathroom vanity $10.00
Recyclables – as per UCRRA approved list
PLEASE, NO Plastic Bags or Garbage Bags
Glass, Mixed Paper, Cardboard, Aluminum Metal Free
Metal Free
Organic Waste/Food Scraps Free
2021 PLANNING BOARD FEES:
Resolution # 57-2021:
A Motion was made by Supervisor Baden, that the Town Board establishes the 2021 Fee Schedule, effective Jan. 1, 2021, as presented.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
Planning Board fees:
Pre-App Conference (at a meeting) Free
Pre-App Conference (independent meeting) varies upon determination of town costs
Home Occupation $ 200.00
Sign Permit $ 150.00
Special Use Permit – Existing Structure $ 350.00
Special Use Permit – New Construction 4000 sq ft or less $ 500.00
Special Use Permit – New Construction greater than 4000 sq ft $ 650.00
Site Plan Approval – Existing Structure $ 200.00
Site Plan Approval – New Construction 4000 sq ft or less $ 300.00
Site Plan Approval – New Construction greater than 4000 sq ft $ 400.00
Minor Subdivision $ 250.00 + $ 100.00 for each new lot
Major Subdivision $ 500.00 + $ 100.00 for each new lot
Recreation Fees* $ 500.00 per lot over 5 lots
*at option of Planning Board NYS Town Law §277 (4)
Natural Subdivision $ 100.00
Lot line adjustment $ 100.00
2021 ZONING BOARD OF APPEALS FEES:
Resolution # 58-2021:
A Motion was made by Councilwoman Enouen that the Town Board establishes the 2021 Fee Schedule, effective Jan. 1, 2021, as presented.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried
Zoning Board of Appeals:
Pre-App Conference (at a meeting) Free
Pre-App Conference (independent meeting) varies upon determination of town costs
Area Variance $ 200.00
Use Variance $ 300.00
Appeal of Code Enforcement $ 300.00 * refunded if successfully appealed
Code interpretation $ 50.00
2021 TOWN OFFICE HOURS:
Resolution # 59-2021:
A Motion was made by Councilwoman Enouen, that the Town Board establishes the hours of operation for Town Offices to be open to the public, as presented;
All Town Offices will be closed on all officially designated Town Holidays.
Hours of Operation may be altered or changed at any time at the direction of the Town Supervisor or by resolution of the Town Board due to weather or emergency circumstances.
Assessor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Town Clerk Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Tax Collector Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Supervisor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Building Dept. Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Code Enforcement Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Planning & Zoning Mon-Fri 9am–12 Noon, 1pm-4pm closed Sat, Sun
Recreation Mon-Fri 9am–12 Noon, 1pm–4pm closed Sat., Sun
Highway Office Mon-Fri 6am–12 Noon, 12:30pm–2:30pm closed Sat, Sun
Justice Court Mon-Thurs 9am-4pm closed Fri, Sat, Sun
Transfer Station Tue, Fri, Sat 7:30am–4pm closed Mon, Wed, Thurs, Sun
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried
ESTABLISHING A SPECIAL MEETING:
Resolution # 60-2021:
A Motion was made by Councilman Hewitt that the Town Board sets a special meeting to be held January 14, 2021 at 6:30pm and requests the Town Clerk advertise public notice.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
2020 BUDGET MODIFICATIONS
Resolution # 61-2021:
A Motion was made by Councilman Hewitt, that the Town Board authorizes the Budget Officer to make budget modifications to the 2020 General Fund, as presented.
Second: Councilwoman Enouen
Aye: 5 nay: 0 abstain: 0 motion carried
ADJOURNMENT
A Motion was made by Councilman Paddock to adjourn the meeting at 8:04pm.
Second: Councilwoman Enouen motion carried
RESPECTFULLY SUBMITTED,
KATHLEEN A. GUNDBERG
TOWN CLERK