ANNUAL ORGANIZATIONAL MEETING:
THE ANNUAL ORGANIZATIONAL Meeting was held at the Town Hall on January 7, 2016 at 7:00pm.
PLEDGE:
Supervisor Chipman welcomed them to the first meeting of the year and Rich Miller led the Pledge of Allegiance to the Flag.
PRESENT:
Supervisor Chipman Councilwoman Chachkin Councilwoman Fornino
Councilman Drabkin Councilman Spano Town Clerk Gundberg
Attorney Christiana
VOTING PROCEDURES:
Resolution # 1 of 2016
A Resolution was made by Councilman Drabkin that voting of the Town Board will be taken by ayes and noes, unless a roll call vote is requested by a Council Member. In accordance with Town Law, the Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
SELECTION OF REGULAR TOWN BOARD MEETING DATES:
Resolution # 2 of 2016
A Resolution was made by Councilwoman Fornino that the regular Town Board meetings shall be held at Town Hall at 7PM on the first Thursday of each month unless such date is a Town Holiday. The Town Clerk shall be authorized and directed to place appropriate legal notices of these dates.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
Resolution # 3 of 2016
A Resolution was made by Councilwoman Fornino that the meetings of the Town Board to audit the Town’s monthly bills shall be held on the last Thursday of the month at 5:30PM unless such date is a Town Holiday, or due to a scheduling conflict. These meetings shall be followed immediately by the Town Board Workshop meeting and the Town Clerk shall be authorized and directed to place required legal notices of these dates.
Seconded by: Councilman Spano 5-0aye, motion carried
Resolution # 4 of 2016
A Resolution was made by Councilman Spano that Sterling National Bank, Catskill-Hudson National Bank, M & T bank, Bank of America, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions in order to obtain the most favorable rates and charges available.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
Resolution # 5 of 2016
A Resolution was made by Councilman Spano that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town, being a newspaper entered as a second class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Kingston Daily Freeman in the event that the Shawangunk Journal is not available in a timely manner.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
Resolution # 6 of 2016
A Resolution was made by Councilwoman Chachkin that the firm of Sickler, Torchia, Allen, & Churchill, C.P.A.’s P.C. shall be appointed as Independent Auditor/Certified Public Accountants for the Town for the fiscal year ending December 31, 2016 and that the annual compensation for such services not exceed $18,000.
Seconded by: Councilman Drabkin 5-0aye, motion carried
Resolution # 7 of 2016
A Resolution was made by Councilman Spano that Mary Lou P. Christiana of Kingston, NY shall be appointed Attorney for the Town at an hourly rate of $150.00 and that the Supervisor shall be authorized to retain additional counsel as necessary and appropriate at applicable contracted rates.
Seconded by: Councilwoman Fornino 5-0aye, motion carried
Resolution # 8 of 2016
A Resolution was made by Councilman Drabkin that The Town’s delegate to the Annual Meeting of the New York Association of Towns shall be the Supervisor. The alternate delegate shall be the Town Clerk. In addition, the following shall be authorized to attend: Highway Superintendent, two Councilpersons, two Town Justices, one Zoning Board of Appeals member, and one Planning Board member or two members from either board. All attendees shall be entitled to reimbursement up to $425.00 per attendee upon audit with receipts submitted to the Town.
Seconded by: Councilman Spano 5-0aye, motion carried
Resolution # 9 of 2016
A Resolution was made by Councilwoman Chachkin that persons using personal vehicles in the conduct of Town business shall be eligible for reimbursement at the IRS reimbursement rate for documented use with prior authorization from their department head, the Supervisor, or the Town Board.
Seconded by: Councilwoman Fornino 5-0aye, motion carried
Resolution # 10 of 2016
A Resolution was made by Councilman Drabkin the Town’s authorized petty cash funds shall be as follows:
Town Clerk/Tax Collector $300.00
Superintendent of Highways $100.00
Office of Code Enforcement $50.00
Planning Board/ZBA $50.00
Youth Recreation Director $200.00
Supervisor Office $100.00
and that each Department Head shall be responsible for the accounting of such funds in accordance with Section 118 of town Law.
Seconded by: Councilwoman Fornino 5-0aye, motion carried
Resolution # 11 of 2016
A Resolution was made Councilman Spano that the Procurement and Investment Policies of the Town shall be adopted as written, subject at all times to future revision by the Town Board.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
Resolution # 12 of 2016
A Resolution was made by Councilman Spano that Pursuant to Town Law, Section 29(16), the Town Board hereby authorizes and delegates to the Town Supervisor powers and duties of day-to-day administration and supervision of all town and special district facilities and employees consistent with and in furtherance of, any and all County, State, and Federal laws applicable thereto and with any and all local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
Seconded by: Councilwoman Fornino 5-0aye, motion carried
Resolution # 13 of 2016
A Resolution was made by Councilman Drabkin that the positions listed on the attached Salary and Wage Schedule for Elected and Appointed Positions shall be created or affirmed for one year, and that the holder of each position shall be paid at the rate specified therein, subject to the amounts budgeted therefore, effective as of January 1, 2016. All appointments shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State Statute.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
Salary and Wage Schedule for Elected and Appointed Positions
(Unless specified by law – each appointment is for one year)
TITLE RATE OF COMPENSATION
SUPERVISOR Carl Chipman $32,034 Annually COUCILPERSONS Sherry Chachkin 5,410 Annually
Cindy Fornino 5,410 Annually
Brian Drabkin 5,410 Annually
Tony Spano 5,410 Annually
TOWN CLERK Kathleen Gundberg 41,019 Annually
SUPERINTENDANT OF HWY Wayne F. Kelder 50,429 Annually
TOWN JUSTICE Albert Babcock 13,754 Annually
TOWN JUSTICE Paul Shaheen 13,754 Annually
RECORDS MANAGEMENT OFFICER Kathleen Gundberg 1,872 Annually
ASSESSOR Michael Dunham 30,345 Annually
COURT CLERK (FT) To Be Named Hourly
CLERK TO THE JUSTICES (PT) To Be Named Hourly SEC/BOOKKEEPER TO SUPERVISOR Shirley Lamon 16.50 Hourly
BUDGET OFFICER Carl Chipman 6,000 Annually
ASSESSMENT FIELD WORKER Angelina Hasbrouck 14.28 Hourly
SECRETARY TO HWY SUPT. Fallon Wynkoop 15.75 Hourly
DEPUTY HWY SUPT. Jeffrey Frey 2,000 Annually
1st DEPUTY TOWN CLERK Christina Ferrara 16.99 Hourly
2nd DEPUTY TOWN CLERK Shaye Davis 12.97 Hourly
TRANSFER STATION OPERATOR Harry Worden 19.07 Hourly
MUNICIPAL WORKER David Linscott 12.50 Hourly
COURT OFFICER Thomas Ryan 14.13 Hourly
YOUTH RECREATION DIRECTOR Carol Dennin 41,620 Annually
ASST. TO YOUTH DIRECTOR Rita Harkins 12.97 Hourly
Shaye Davis 12.97 Hourly
YOUTH RECREATION COORD. 10.50 Hourly
ANIMAL CONTROL OFFICER Jill Shufeldt 12,386 Annually
ENFORCEMENT OFFICER Albert Davis 44,403 Annually
SECRETARY TO. Brenda Striano 18.68 Hourly
SECRETARY TO P.B. & Z.B.A. Rebecca Paddock-Stange 16.30 Hourly
TAX COLLECTOR Kathleen Gundberg 2,575 Annually
BKPR. TO SUPERVISOR & TOWN CLERK Suzanne Alvarez 22.50 Hourly
REGISTRAR OF VITAL STATISTICS Kathleen Gundberg 1,698 Annually
Resolution #14 of 2016
A Resolution was made by Councilman Spano that the Approval of Highway Department Pay Schedule in accordance with the terms of the current IBEW Local # 1968 Contract in force, subject to amendment upon the adoption of an updated contract:
Classification Rate
Laborers $20.98*/22.49 Hourly
MEOs/Drivers 22.51*/24.13 Hourly
HMEOs 23.52*/25.20 Hourly
HMEOs/Mechanics 24.05*/25.78 Hourly
Working Supervisor 24.70*/26.47Hourly
*Hirees after Jan. 1,2014
Seconded by: Councilwoman Chachkin
Resolution #15 of 2016
A Resolution was made by Councilman Spano that the office of Deputy Supervisor shall be established by the Town.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
SUPERVISOR APPOINTMENTS:
The following are appointments by the Supervisor:
Deputy Supervisor Councilman Spano
Confidential Secretary/Book keeper to Supervisor Shirley Lamon
Budget Officer Carl Chipman
Liaison to Board of Assessment Review Councilman Spano
Liaison to Youth Commission Councilwoman Fornino
Liaison to Highway Department Councilman Drabkin
Liaison to Solid Waste Facility Supervisor Chipman
Liaison to ZBA Councilman Drabkin
Liaison to Planning Board Councilwoman Chachkin
Liaison to Environmental Comm. Supervisor Chipman
Liaison to Parks and Recreation Councilman Drabkin
Liaison to Historic Preservation Comm. Councilwoman Chachkin
Liaison to Cablevision Committee Supervisor Chipman
Liaison to Insurance Carriers Supervisor Chipman
Liaison to Assessor Supervisor Chipman
Liaison to Code Enforcement Supervisor Chipman
Liaison to Fire Districts Councilman Spano
FOIL Appeals Officer Supervisor Chipman
Liaison to Justice Courts Councilwoman Chachkin
Resolution #16 of 2016
A Resolution was made by Councilman Spano allowing authorization of the Supervisor to pay claims in advance of audit bills submitted by health insurance providers, telephone, electric, gas utility companies, and all other fixed monthly bills, as well as credit card bills for normal purchases up you a limit of $1,000.
Seconded by: Councilwoman Fornino 5-0aye, motion carried
OFFICE OF TOWN CLERK:
Town Clerk Gundberg has appointed the following deputies to serve at her pleasure:
1st Deputy Town Clerk/Deputy Registrar: Christina Ferarra
2nd Deputy Town Clerk (PT) Shaye Davis
The Town Clerk is authorized to engage alternate Deputies as needed.
Resolution #17 of 2016
A Resolution was made by Councilwoman Chachkin that Kathleen Gundberg shall be appointed to serve as Registrar of Vital Statistics, Tax Collector, and Records Management Officer.
Seconded by: Councilwoman Fornino 5-0aye, motion carried
Resolution #18 of 2016
A Resolution was made by Councilwoman Chachkin that 1st Deputy Town Clerk & 2nd Deputy Town Clerk shall be authorized to fulfill all the duties of the Town Clerk in her absence and shall be compensated in accordance with the Salary and Wage Schedule.
Seconded by: Councilman Spano 5-0aye, motion carried
OFFICE OF SUPERINTENDENT OF HIGHWAYS:
As the position of Deputy Highway Superintendent was created and authorized by resolution of the Town Board, Superintendent of Highways, Wayne Kelder, has appointed Jeffrey Frey to that position, to serve at his pleasure.
Resolution # 19 of 2016
A Resolution was made by Councilwoman Chachkin authorizing the Highway Superintendent to purchase equipment and supplies in amounts not to exceed $5,000 without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply.
Seconded by: Councilman Spano 5-0aye, motion carried
Resolution # 20 of 2016
A Resolution was made by Councilman Spano that the Town Board authorizes the following personnel appointments:
that Jill Shufeldt be appointed to serve as Dog Control Officer;
that Angelina Hasbrouck be to serve as appointed Assessment Field Worker;
that Fallon Wynkoop be appointed to serve as Secretary to the Highway Superintendent;
that Harry Worden be appointed to serve as Transfer Station Operator/ Buildings Supervisor
that David Linscott be appointed to serve as Municipal Worker 1;
that Carol Dennin be appointed to serve as Youth Recreation Director;
that Rita Harkins & Shaye Davis be appointed to serve as part time Assistant Youth Recreation Director;
that Youth Recreation Coordinators and Assistants be appointed from time to time by the Youth Recreation Director with the consent of the Supervisor.
that Thomas Ryan be appointed to serve as Court Officer, and shall fulfill the training and certification required by the State of new York for this position;
that Brenda Striano be appointed to serve as Secretary to the Office of Code Enforcement;
that Rebecca Paddock-Stange be appointed to serve as Secretary to the Planning Board and the Zoning Board of Appeals;
that Suzanne Alvarez be appointed to serve as Bookkeeper for the
offices of the Supervisor and Town Clerk;
that Albert Davis be appointed to serve as Code Enforcement Officer for the Town.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
Resolution #21 of 2016
A Resolution was made by Councilwoman Chachkin that Alice Schoonmaker be appointed Town Historian.
Seconded by: Councilman Spano 5-0aye, motion carried
Resolution #22 of 2016
A Resolution was made by Councilman Spano that the Town Board hereby approves the following contractual service expenditures for the fiscal year ending December 31, 2016 and authorizes the Supervisor to execute on behalf of the Town any related contracts;.
AMBULANCE Kerhonkson-Accord First Aid Squad $22,000
VETERAN SERVICES VFW Post #8959 1,000
JOINT RECREATIONAL Indian Valley Little League 900
PROJECTS Babe Ruth League 900
Kerhonkson Pool 20,000
Little Ones Learning Center 5,100
LIBRARY SERVICES Ellenville Public Library 13,750
Stone Ridge Library 12,500
ADULT RECREATION Kerhonkson-Accord Golden Seniors 1,000
Kerhonkson-Accord Jewish Seniors 500
Rochester Senior Citizens 3,000
MUSEUM Friends of Historic Rochester 5,000
COMM. DEVELOPMENT Accord Fire Ladies Auxillary 1,000
Historian 500
Seconded by: Councilman Drabkin 5-0aye, motion carried
Resolution #23 of 2014
A Resolution was made by Councilwoman Chachkin that the insurance contract submitted by Sprague and Killeen be ratified for the year 2016.
Seconded by: Councilwoman Fornino 5-0aye, motion carried
Resolution #24 of 2016
A Resolution was made by Councilman Spano that the following are designated holidays for 2016:
01/01/16 New Year’s Day
01/18/16 Martin Luther King Day
02/15/16 President’s Day
05/30/16 Memorial Day
07/04/16 Independence Day
09/05/16 Labor Day
10/10/16 Columbus Day
11/01/16 Election Day
11/11/16 Veteran’s Day
11/24/16 Thanksgiving Day
11/25/16 Day after Thanksgiving
12/26/16 Christmas Day
Seconded by: Councilwoman Fornino 5-0aye, motion carried
Resolution #25-2016
A Resolution was made by Councilwoman Fornino to appoint Gerald Fornino to serve as Emergency Management Coordinator.
Seconded by: Councilman Spano 5-0aye, motion carried
Resolution # 26-2016:
A Resolution was made by Councilman Spano to appoint Richard Miller Chief Constable, Chris Simmon’s Lt. Constable & Thomas Ryan Constable.
Seconded by: Councilman Drabkin 5-0aye, motion carried
ADJOURNMENT:
A Motion was made by Councilman Drabkin to adjourn the Organizational meeting at 7:20pm.
Seconded by: Councilwoman Chachkin 5-0aye, motion carried
Respectfully submitted,
Kathleen A. Gundberg
Town Clerk