The 2019 Organizational Meeting was held on January 3, 2019 at 7:00pm at the Town of Rochester Town Hall.

ROLL CALL:

Councilman Brian Drabkin Councilwoman Cindy Fornino
Councilwoman Bea Haugen-Depuy Councilman Christopher Hewitt
Supervisor Michael Baden Town Clerk Kathleen Gundberg
Attorney Marylou Christiana

Supervisor Baden opened the Meeting and led in the Pledge of Allegiance to the Flag.

Resolution # 1 of 2019 VOTING PROCEDURES:
Enabling Laws Town Law Article IV §60, §63, §64

A Motion was made by Councilman Drabkin that voting of the Town Board will be taken by voice vote of ayes and noes, unless a roll call vote is requested by a Council Member or required by law. Roll call voting shall be conducted in alphabetical order of each Council Member followed by the Town Supervisor. The Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

A Motion was made by Councilwoman Fornino to approve Resolutions 2 and 3 of 2019.
Second: Second: Councilman Drabkin
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution #2 of 2019 SELECTION OF REGULAR TOWN BOARD MEETING DATES:
Enabling Law Town Law Article IV §62

The Town Board 2019 Regular Town Board meeting shall be held on the first Thursday of each month at 6:30pm (except July 2019) at the Town of Rochester Town Hall, 50 Scenic Road, Accord, NY 12404, and directs the Town Clerk to post legal notice of such meeting schedule.

Jan. 3, 2019; Feb. 7, 2019; March 7, 2019; April 4, 2019; May 2, 2019; June 6, 2019; Tuesday July 2, 2019; August 1, 2019; Sept. 5, 2019; Oct. 3, 2019; Nov. 7, 2019; and Dec. 5, 2019.

Resolution # 3 of 2019 SELECTION OF TOWN BOARD AUDIT AND WORKSHOP MEETING DATES:
Enabling Law Town Law Article IV §62

The Town Board meeting to audit the Town’s bills shall be held on the last Thursday of each month at 6:00pm (except October, November, and December 2019) with the Workshop to immediately follow at 7:00pm at the Town of Rochester Town Hall, 50 Scenic Road, Accord, NY 12404, and directs the Town Clerk to post legal notice of such meeting schedule.
Jan. 31, 2019; Feb. 28, 2019; March 28, 2019; April 25, 2019; May 30, 2019; June 27, 2019; July 25, 2019; August 29, 2019; Sept. 26, 2019; Wednesday Oct. 30, 2019; Tuesday Nov. 26, 2019; and Monday Dec. 30, 2019.

Resolution # 4 of 2019 AUTHORIZATION OF SUPERVISOR TO ADMINISTER DAY-TO-DAY TOWN BUSINESS:
Enabling Law Town Law Article III §29(16)

A Motion was made by Councilwoman Haugen-Depuy that the Town Board hereby authorizes and delegates to the Town Supervisor the powers and duties of day-to-day administration and supervision of all Town and special improvement district facilities and employees consistent with, and in furtherance of, any and all County, State, and Federal laws applicable thereto, and with any and all collective bargaining agreements, local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
Second: Second: Councilman Drabkin
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 5 of 2019 2019 DESIGNATED TOWN HOLIDAYS

A Motion was made by Councilman Drabkin that the following are designated Town holidays for 2019. All Town offices shall be closed for services on these dates.

01/01/19 New Year’s Day
01/21/19 Martin Luther King Day
02/18/19 President’s Day
04/19/19 Good Friday (employees covered by the Highway Dept. CBA only)
05/27/19 Memorial Day
07/04/19 Independence Day
09/02/19 Labor Day
10/14/19 Columbus Day
11/05/19 Election Day
11/11/19 Veteran’s Day
11/28/19 Thanksgiving Day
11/29/19 Day after Thanksgiving
12/25/19 Christmas Day

In addition, all Town offices will close at 2:30 pm on 12/24/19 and 12/31/19
Second: Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 6 of 2019 DESIGNATION OF TOWN BANKS
Enabling Laws General Municipal Law Article II §10, §11, Town Law Article III §29

A Motion was made by Councilman Drabkin that Sterling National Bank, Catskill-Hudson National Bank, M & T Bank, Bank of America, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions to obtain the most favorable rates and charges available. The Supervisor shall be authorized to open, operate, maintain, and manage any deposit, checking, and investment account(s) at any such institution on behalf of the Town and shall have signing authority over such accounts
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 7 of 2019 DESIGNATION OF OFFICIAL NEWSPAPER
Enabling Law Town Law Article IV §64(11)

A Motion was made by Councilman Drabkin that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town and being a newspaper entered as a second-class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Daily Freeman or Times Herald Record if the Shawangunk Journal is not available in a timely manner.
Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 8 of 2019 APPOINTMENT OF TOWN ACCOUNTANTS
Enabling laws Town Law Article VIII §116(8), §123, Article IV §64

A Motion was made by Councilwoman Haugen-Depuy that the firm of Sickler, Torchia, Allen, & Churchill, C.P.A.’s P.C. shall be appointed as Independent Auditor/Certified Public Accountants for the Town for the fiscal year ending December 31, 2018.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 9 of 2019 APPOINTMENT OF LEGAL ADVISORS:
Enabling Law Town Law Article III §20(2)(b)

A Motion was made by Councilman Drabkin that MaryLou P. Christiana of shall be appointed Attorney for the Town, Attorney for the Planning Board, and Attorney for the Zoning Board of Appeals at an hourly rate of $160.00 to be paid upon monthly itemized invoice and voucher and that the Supervisor shall be authorized to retain additional counsel as necessary and appropriate at applicable contracted rates.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 10 of 2019 PROCUREMENT AND INVESTMENT POLICY:
Enabling Law General Municipal Law Article V-A §104-B,

A Motion was made by Councilwoman Haugen-Depuy that the Procurement and Investment Policies of the Town shall be adopted as amended Jan. 3, 2019, subject at all times to future revision by the Town Board
Second: Councilman Hewitt
Discussion: Supervisor Baden stated changes made are to reflect the New York State Procurement policy.
Councilman Drabkin asked if this can be tabled and discussed at the workshop meeting.
Supervisor Baden stated a policy must be adopted tonight.

Councilwoman Haugen-Depuy and Councilman Hewitt withdrew their motion.

A Motion was made by Councilwoman Haugen-Depuy that the Procurement and Investment Policies of the Town shall be adopted as dated 3/1/2018.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 11 of 2019 INSURANCE CONTRACT:

A Motion was made by Councilman Drabkin that the Town Board authorizes the Supervisor to sign the insurance contract submitted by Sprague and Killeen for the year 2019, subject to the amounts budgeted therefor.
Second: Councilwoman Haugen-Depuy
Discussion: Councilwoman Haugen-Depuy asked what the rates are?
Supervisor Baden stated that information is not available yet.

The Town Board tabled the resolution until rates are given.

Resolution # 12 of 2019 PAYMENT OF ADVANCE CLAIMS
Enabling Law Town Law Article VIII §118

A Motion was made by Councilwoman Haugen-Depuy that the Town Board authorizes the Town Supervisor to pay claims of public utility services; defined as electric, gas, water, sewer, fuel oil, and telephone services; postage, and freight and express charges, not to exceed $1,000, and to pay monthly credit card claims in advance of submitted audit bills. All such claims shall be presented at the next regular meeting for audit, and the claimant and the officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the town board.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 13 of 2019 HIGHWAY SUPERINTENDENT PURCHASES
Enabling Law Highway Law Article VII §142(1)(a)

A Motion was made by Councilwoman Fornino that the Town Board authorizes the Highway Superintendent to purchase equipment, tools and other implements to be used for highway maintenance, construction or reconstruction, snow ploughs or other devices for the removal of snow from the highways from moneys appropriated for that purpose, not to exceed $5,000 without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply. All such claims shall be presented at the next meeting for audit.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 14 of 2019 PETTY CASH
Enabling Law Town Law Article IV §64(1)(a)

A Motion was made by Councilwoman Haugen- Depuy that the Town Board authorizes establishment of petty cash funds and that each Department Head shall be responsible for the accounting in accordance with Town Law Article VIII §118.

Town Clerk/Tax Collector $ 300
Superintendent of Highways $ 100
Youth Recreation Director $ 200
Supervisor Office $ 100
Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 15 of 2019 PERSONAL VEHICLE USE
Enabling Law Town Law Article VIII §116(1)

A Motion was made by Councilwoman Fornino that Town vehicles shall be utilized for the conduct of Town business when available, however the Town Board authorizes employees and officials of the Town to utilize personal vehicles in the conduct of Town business with prior authorization from their department head, the Supervisor, or resolution of the Town Board. Such persons shall be eligible for reimbursement at the IRS reimbursement per mile rate for documented use, upon presentation of documentation and audit.
Second: Councilman Drabkin
Discussion: Councilwoman Haugen-Depuy asked what the current rate is?
Supervisor Baden stated .58 cents per mile.
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 16 of 2019 SALARY AND WAGE SCHEDULE
Enabling Laws Town Law Article III §20(1)(b), Article VIII §116(1)

A Motion was made by Councilwoman Fornino that the Town Board establishes the positions listed on the Salary and Wage Schedule for Elected and Appointed Positions for one year, and that the holder of each position shall be paid at the rate specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2019.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried

POSITION: RATE OF PAY:

TOWN SUPERVISOR: $ 36,400.00 SALARIED
Michael Baden

BUDGET OFFICER: $ 7, 280.00 SALARIED
Michael Baden

CONFIDENTIAL SECRETARY/BOOKKEEPER: $ 18.03 PER HOUR
Shirley Lamon

TOWN COUNCIL: $ 5,741.00 SALARIED (ea.)
Brian Drabkin
Cindy Fornino
Bea Haugen-Depuy
Chris Hewitt

TOWN CLERK/ RMO: $ 45,402.00 SALARIED
Kathleen Gundberg

DEPUTY TOWN CLERK: $ 18.03 PER HOUR
Christina Ferrara
DEPUTY TOWN CLERK 2 ( PT): $ 13.50 PER HOUR
Bettina Post

TAX COLLECTOR: $ 3000.00 SALARIED
Kathleen Gundberg

REGISTRAR: $ 1,698.00 SALARIED
Kathleen Gundberg

TRANSFER STATION SUPERVISOR: $ 20.24 PER HOUR
Harry Worden

BUILDING AND GROUNDS SUPERVISOR: $ 20.24 PER HOUR
Harry Worden

TRANSFER STATION/ BUILDING & GROUNDS LABORER:
David Linscott $ 13.53 PER HOUR
Robert Barringer ( P/T) $ 11.45 PER HOUR
Jeffrey Subeh Jr. ( P/T) $ 11.33 PER HOUR

ASSESSOR: $ 32,202.00 SALARIED
Michael Dunham

ASSESSOR FIELD WORKER: $ 15.87 PER HOUR
Angelina Hasbrouck

DOG CONTROL OFFICER: $ 13,145.00 SALARIED
Jill Shufeldt

HIGHWAY SUPERINTENDENT: $ 52,467.00 SALARIED
Antonino Spano

DEPUTY HIGHWAY SUERINTENDENT: $ 1,560.00 SALARIED
Jeffrey Frey

HIGHWAY SECRETARY ( P/T): $ 16.50 PER HOUR
Jennifer McKenzie

CODE ENFORCEMENT / BUILDING INSPECTOR: $ 47,121.00 SALARIED
Albert Davis

CEO/ BUILDING INSPECTOR SECRETARY: $ 19.64 PER HOUR
Rebecca Paddock-Stange

ZBA/ PLANNING BOARD SECRETARY: $ 16.00 PER HOUR
Brianna Tetro

PROVISIONAL YOUTH AND REC. DIRECTOR: $ 36,000.00 SALARIED
Ashley Sweeney

ASSISTANT YOUTH/ RECREATION DIRECTOR ( P/T):
Rita Harkins $ 15.09 PER HOUR
Bethany Dennin $ 14.57 PER HOUR

RECREATION AIDE (P/T): $ 11.45 PER HOUR
Various-up to 8 positions

BUS DRIVER: $ 15.50 PER HOUR
Various- up to 2

SUMMER RECREATION AIDE ( P/T):
Various x 2 ( 6 weeks) $ 15.75 PER HOUR
SUMMER COUNSELOR ( P/T): $ 15.75 PER HOUR
Various x 1 (7 weeks)

SUMMER COUNSELOR (P/T): $ 11.45 PER HOUR
Various x 4 (7 weeks)

SUMMER COUNSELOR (P/T): $ 11.10 PER HOUR
Various x 2 (7 weeks)

TOWN JUSTICE 1: $ 14,596.00 SALARIED
Albert Babcock

TOWN JUSTICE 2: $14,596.00 SALARIED
Paul Shaheen

JUSTICE CLERK TO JUDGE BABCOCK (P/T): $ 19.00 PER HOUR
Anne Marie Ogle

JUSTICE CLERK TO JUDGE SHAHEEN ( P/T): $ 18.00 PER HOUR
LeAnn Warren

COURT SECURITY:
Various not to exceed 1456 hours
Various not to exceed 468 hours

CHIEF CONSTABLE: $ 13.25 PER HOUR
Richard Miller not to exceed 780 hours

CONSTABLE NOT PROBATIONARY: $ 12.25 PER HOUR
Not to exceed 832 hours
Jose Velasco
Michael Correale

CONSTABLE PROBATIONARY: $ 11.10 PER HOUR
Not to exceed 1248 hours
John Behnke
Marc Cathcart
Walter Miller
James Murphy
Mark Smith

Resolution # 17 of 2019 SALARY AND WAGE SCHEDULE HIGHWAY DEPT.
Enabling Laws Town Law Article III §20(1)(b), Article VIII §116(1), Civil Service Law §208

A Motion was made by Councilman Drabkin that the Town Board establishes the hourly wage rates, effective as of January 1, 2019, for Highway Department employees in accordance with the terms and conditions of the collective bargaining agreement negotiated between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363 for the period January 1, 2017-December 31, 2019.
Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried
TITLE/ NAME: RATE OF PAY:

WORKING SUPERVISOR: $ 28.09 PER HOUR( pre-2014)
Jeffrey Frey

MECHANIC/HMEO: $ 25.02 PER HOUR(post 2014)
Tim Hornbeck

HMEO PRE-2014: $26.74 PER HOUR
Steve Ballard
Wayne Gray
Jared Gundberg
Richard Hasbrouck

HMEO POST 2014: $ 24.47 PER HOUR
William Farrell
Robert Freer
Leonard Krom

SEASONAL HIGHWAY-AS NEEDED: $ 24.47 PER HOUR
Harm Miedema
Joshua Demorest
Chad Cooper Jr.
Robert Gerdes Jr.

Resolution # 18 of 2019 BOARDS & COMMISSIONS STIPENDS:

A Motion was made by Councilman Hewitt that the Town Board authorizes payment of the following 2019 stipends, as budgeted, to be paid quarterly.

ZONING BOARD of APPEALS:
Chairman $420/year, $12.50/training hour (maximum 4 per year)
Members $25/meeting, $12.50/training hour (maximum 4 per year)
PLANNING BOARD:
Chairman $600/year, $12.50/training hour (maximum 4 per year)
Members $25/meeting, $12.50/training hour (maximum 4 per year)
ULSTER COUNTY PLANNING BOARD:
Town Representative $25/meeting, $12.50/training hour (maximum 4 per year)
BOARD OF ASSESSMENT REVIEW:
Members $300/year
Second: Councilman Drabkin
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 19 of 2019 TOWN CONTRACTRACTUAL SERVICES
Enabling Law Town Law Article IV §64(6)

A Motion was made by Councilman Drabkin, that the Town Board approves the following contractual service expenditures for the fiscal year ending December 31, 2019 and authorizes the Supervisor to execute on behalf of the Town any related contracts, upon submittal of an accounting by the organization of the use of the 2018 funding and the expectation of the purpose of the 2019 funding.

AMBULANCE
Kerhonkson-Accord First Aid Squad $22,000
VETERAN SERVICES
VFW Post #8959 $1,000
JOINT RECREATIONAL PROJECTS
Kerhonkson Pool $20,000
Indian Valley Little League $900,
Rondout Valley Babe Ruth League $900,
LIBRARY SERVICES
Ellenville Public Library $13,750,
Stone Ridge Library $12,500,
Little Ones Learning Center, Inc. $5,100
ADULT RECREATION
Rochester Seniors $3000
Kerhonkson-Accord Golden Seniors $500,
Kerhonkson-Accord Jewish Seniors $500
MUSEUM
Friends of Historic Rochester $5,000
COMMUNITY DEVELOPMENT
Town Historian $500
Second: Councilwoman Haugen-Depuy

AMENDMENT OF RESOLUTION # 19-2019:

A Motion was made by Councilman Drabkin to amend Resolution # 19-19 to include the following language;
that the Town Board approves the following contractual service expenditures for the fiscal year ending December 31, 2019 and authorizes the Supervisor to execute on behalf of the Town any related contracts, upon submittal of an accounting by the organization of the use of the 2018 funding and the expectation of the purpose of the 2019 funding additionally reporting of financial statement.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried

A Motion was made by Councilman Drabkin to approve Resolution # 20 & 21 of 2019 as presented;

Resolution # 20 of 2019 OFFICE OF TOWN SUPERVISOR
Enabling Law Town Law Article III §42

Recommended resolution, that the office of Deputy Town Supervisor shall be established by the Town.

Resolution # 21 of 2019 OFFICE OF TOWN SUPERVISOR
Enabling Law Town Law Article III §29(15).

Recommended resolution, that the Town Board authorizes the Supervisor to designate a confidential secretary/bookkeeper.

Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENTS TO SERVE AT THE PLEASURE OF THE TOWN SUPERVISOR
Town Supervisor Baden announces the appointment of
Deputy Town Supervisor Councilwoman Haugen-DePuy
Budget Officer Supervisor Baden
Confidential Secretary to the Supervisor/Bookkeeper Shirley Lamon
Liaison to Environment and ECC Councilman Hewitt
Liaison to Historical Preservation and HPC Councilman Drabkin
Liaison to Justice Courts Councilwoman Haugen-DePuy
Liaison to Libraries Councilman Drabkin
Liaison to Parks and Recreation Councilwoman Fornino
Liaison to Public Information and Communications Councilman Hewitt
Liaison to Seniors and Eldercare Program Councilwoman Haugen-DePuy
Liaison to O&W Trail Councilman Hewitt
Liaison to Transfer Station Operations Councilman Drabkin
Liaison to Youth and Youth Commission Councilwoman Fornino
FOILS Appeal Officer Supervisor Baden

Resolution # 22 of 2019 OFFICE OF THE HIGHWAY SUPERINTENDENT
Enabling Law Town Law Article VII §140(4)

A Motion was made by Councilman Drabkin that the office of Deputy Highway Superintendent shall be established by the Town.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENTS TO SERVE AT THE PLEASURE OF THE HIGHWAY SUPERINTENDENT

Highway Superintendent Spano announces appointment of Jeffrey Frey, Deputy Highway Superintendent

Resolution # 23 of 2019 OFFICE OF THE HIGHWAY SUPERINTENDENT
Enabling Law Highway Law Article III §32(2)

A Motion was made by Councilwoman Fornino that the Town Board, consent to the Highway Superintendent to employ such persons as may be necessary for the maintenance and repair of town highways and bridges, and the removal of obstructions caused by snow and provide for the supervision of such persons.

Working Supervisor Jeffrey Frey
HMEO (pre 2014) Steve Ballard
HMEO (pre 2014) Wayne Gray
HMEO (pre 2014) Jared Gundberg
HMEO (pre 2014) Richard Hasbrouck
HMEO (post 2014) William Farrell
HMEO (post 2014) Robert Freer
HMEO (post 2014) Leonard Krom
HMEO/Mechanic Tim Hornbeck
Seasonal Highway – as needed Harm Miedema
Seasonal Highway – as needed Joshua Demorest
Seasonal Highway – as needed Chad Cooper
Seasonal Highway – as needed Robert Gerdes Jr.

Second: Councilman Drabkin
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 24 of 2019 OFFICE OF TOWN CLERK
Enabling Law Town Law Article III §30(10)(a)

A Motion was made by Councilwoman Fornino that the 1st Deputy Town Clerk & the 2nd Deputy Town Clerk shall be established by the Town and shall be authorized to fulfill all the duties of the Town Clerk in their absence and be compensated accordingly.
Second: Councilman Drabkin
Aye: 5 nay: 0 abstain: 0 motion carried

APPOINTMENTS TO SERVE AT THE PLEASURE OF THE TOWN CLERK
Town Clerk Gundberg announces appointment of

Christina Ferrara, 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector
Bettina Post, 2nd Deputy Town Clerk (PT)

The Town Clerk is authorized to engage alternate Deputies as needed, subject to the adopted budget.

Resolution # 25 of 2019 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)

A Motion was made by Councilman Drabkin that the Town Board authorizes the following appointments in accordance to the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfill the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.

Registrar of Vital Statistics Kathleen Gundberg
Building/Grounds Supervisor Harry Worden
Laborer David Linscott
Laborer (PT) Robert Barringer
Laborer (PT) Jeffrey Subeh Jr.
Transfer Station Supervisor Harry Worden
Transfer Station Attendant David Linscott
Transfer Station Attendant (PT) Robert Barringer
Transfer Station Attendant (PT) Jeffrey Subeh Jr.
Assessor Michael Dunham
Assessor Field Worker Angelina Hasbrouck
Highway Secretary (PT) Jennifer McKenzie
Code Enforcement Officer/Building Inspector Albert Davis
Code Enforcement/Building Inspector Secretary Rebecca Paddock-Stange
ZBA Secretary (PT) Brianna Tetro
PB Secretary (PT) Brianna Tetro
Dog Control Officer Jill Shufeldt
Youth and Recreation Director (Provisional) Ashley Sweeney
Asst. Youth/Recreation Director (PT) Bethany Dennin
Asst. Youth/Recreation Director (PT) Rita Harkins

Resolution #26 of 2019 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)

A Motion was made by Councilwoman Haugen-Depuy that the Town Board hereby directs the Town Supervisor to provide notice to the Ulster County Personnel Department of the request to create two Clerk to Justice (PT) positions, effective January 1, 2019.
Such positions shall be funded for 28 hours per week PLUS additional weekly court hours as needed, as per the 2019 General Fund budget, and be eligible for any and all applicable benefits as prescribed by the Town of Rochester Compensation and Benefits Manual, as adopted December 1, 2018.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 27 of 2019 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)

A Motion was made by Councilman Drabkin upon advice and consent of Justice Babcock, The Town Board hereby appoints Anne Marie Ogle to serve as the Clerk to Justice Babcock, effective January 1, 2019, as funded per the 2019 Wage and Salary Schedule.
Justice Babcock shall determine the duties and work schedule of the Clerk to Justice.
Second: Councilman Hewitt
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 28 of 2019 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)

A Motion was made by Councilwoman Haugen-Depuy upon advice and consent of Justice Shaheen, The Town Board hereby appoints Lee Ann Warren to serve as the Clerk to Justice Shaheen, effective January 1, 2019, as funded per the 2019 Wage and Salary Schedule.
Justice Shaheen shall determine the duties and work schedule of the Clerk to Justice.
Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 29 of 2019 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)

A Motion was made by Councilman Drabkin that the Town Board authorizes the Recreation Director to make appointments from time to time, upon written notification to the Town Supervisor, in accordance to the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfill the position. All appointments dealing with youth shall be contingent on completion of background checks. All appointees shall serve subject to the pleasure of the Town Board or as mandated by New York State statute.

Up to 8 After School Aides Not to exceed 2520 total hours per year
2 Summer Aides Not to exceed 456 total hours per year
1 Summer Counselor Not to exceed 144 hours per year
4 Summer Counselors Not to exceed 576 total hours per year
2 Summer Counselors Not to exceed 312 total hours per year
2 Bus Drivers Not to exceed 162 total hours per year
Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 30 of 2019 RE-ESTABLISHMENT of TOWN CONSTABULARY
Enabling Law Town Law Article III §20(1)(b), Town Law Article III §39, Criminal Procedure Law, §2.20

A Motion was made by Councilwoman Haugen-Depuy that;

WHEREAS, the Town of Rochester has had a Constabulary since 1710 which has served the residents of the Town in varied capacities throughout its History; and

WHEREAS, The Town of Rochester established duties of such constabulary with Resolution 90-2014; and
BE IT RESOLVED, that the Town of Rochester does hereby reaffirm the establishment and continuation of the powers and duties of a town constable/ peace officer as derived from two sources: Town Law, §39, and Criminal Procedure Law, §2.20 of the State of New York.
BE IT FURTHER RESOLVED, that upon specific authorization provided to the Chief Constable in writing by the Town Supervisor or by Town Board resolution for the duties listed below, such written authorization shall include specific duties, services or patrols, dates and timeframes;

1. Make warrantless arrest pursuant to §140.25 of the Criminal Procedure Law; and
2. Issue appearance tickets pursuant to Subdivision 3 §150.20 of the State of New York, when acting pursuant to their Special duties; and
3. Issue uniform appearance tickets pursuant to Article 27 of the Parks, Recreation and Historic Preservation Law and to issue simplified traffic information pursuant to §100.25 of the Criminal Procedure Law and §207 of the Vehicle and Traffic Law whenever acting pursuant to their special duties; and
4. Issue a uniform navigation summons and/ or complaint pursuant to §19 of the Navigation Law whenever acting pursuant to their special duties; and
5. Issue uniform appearance tickets pursuant Article 71 of the Environmental Conservation Law whenever acting pursuant to their special duties; and
6. Exercise any other power which a particular peace officer is otherwise authorized to exercise by any general, special or local law or charter rule, regulations judgment or order whenever acting pursuant to his or her special duties provided such power is not inconsistent with the provisions of the Penal Law; and
7. At the direction of the Town Supervisor, appear in the Town Justice Court to keep order. This will include monitoring the weapons screening program and the security of the courts; and
8. At the direction of the Town Supervisor or by resolution of the Town Board, provide security for any Town Recreation Department functions or activities; and
9. Make collections pursuant to executions and garnishee executions issued upon judgments rendered in Justice Court; and
10. Serve civil, legal, and criminal papers, including subpoenas or orders on behalf of the Town Supervisor, Town Board, Town Justices, and/or Code Enforcement Officer/Building Inspector; and
11. At the direction of the Town Supervisor or by resolution of the Town Board maintain order at Town meetings and additional Town functions as needed; and
12. At the direction of the Town Highway Superintendent or Town Supervisor, provide traffic control during times of necessity for Town road closure; and
13. Administer the operations of the Eldercare program; and
14. Perform Criminal and Civil investigations; and
15. Shall have the power to issue traffic summonses and complaints for parking, standing, or stopping violations pursuant to the vehicle and traffic law; and
16. Perform any other duties as directed by the Town Supervisor or by resolution of the Town Board as allowed by law; and
Second: Councilman Drabkin
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 31 of 2019 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)

A Motion was made by Councilman Drabkin that the Town Board authorizes the following appointments in accordance to the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfill the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.

Chief Constable (PT) Richard Miller
Constable (PT) Michael Correale
Constable (PT) Jose Velasco
Constable-Probationary (PT) John Behnke
Constable-Probationary (PT) Marc Cathcart
Constable-Probationary (PT) Walter Miller
Constable-Probationary (PT) James Murphy
Constable-Probationary (PT) Mark Smith

Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 32 of 2019 TOWN HISTORIAN APPOINTMENT
Enabling Law Arts and Cultural Affairs Law §57.07

A Motion was made by Councilwoman Fornino that the Town Board appoints Alice Schoonmaker to serve as Town Historian.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 33 of 2019 EMERGENCY MANAGEMENT DIRECTOR APPOINTMENT

Councilwoman Fornino recused

A Motion was made by Councilmen Hewitt that the Town Board appoints Gerald Fornino to serve as Emergency Management Coordinator with no compensation.
Second: Councilman Drabkin
Aye: 4 nay: 0 abstain: 0 4-0, motion carried
Fornino-Recused

Resolution # 34 of 2019 TOWN WEBSITE COORDINATOR APPOINTMENT

A Motion was made by Councilman Hewitt that the Town Board appoints Richard Miller to serve as Town Website Coordinator with no compensation.
Second: Councilwoman Haugen-Depuy
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 35 of 2019 TOWN MARRIAGE OFFICER APPOINTMENTS
Enabling Law Domestic Relations Law Article III §11-c

Supervisor Baden recused

A Motion was made by Councilman Hewitt that the Town Board appoints Kathleen Gundberg and Michael Baden to serve as Town of Rochester Marriage Officers with no compensation by the Town.
Second: Councilwoman Fornino
Aye: 3 nay: 1 (Drabkin) abstain: 0 3-1, motion carried
Baden- Recused

Resolution # 36 of 2019 MEMBERSHIP IN STATE & COUNTY ORGANIZATIONS
Enabling Law Town Law Article VIII §116(10)

A Motion was made by Councilwoman Haugen-Depuy that the Town Board authorizes payment of membership dues to the following organizations for 2019, as budgeted.

New York State Assessors Association
New York State Association of Towns
New York State Association of Town Superintendents of Highways
New York State Planning Federation
New York State Town Clerk’s Association
Ulster County Assessors Association

Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution #37 of 2019 DELEGATES TO THE NYS ASSOCIATION OF TOWNS ANNUAL MEETING
Enabling Law Town Law Article VIII §116(10)

A Motion was made Councilman Drabkin that the Town’s delegate to the Annual Meeting of the New York State Association of Towns shall be the Supervisor. The alternate delegate shall be the Town Clerk. In addition, the following shall also be authorized to attend, two Councilpersons, two Town Justices, one Zoning Board of Appeals member and one Planning Board member or two members from either board. All attendees shall be entitled to reimbursement of reasonable documented necessary and ordinary expenses up to the amount budgeted therefor.
Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 38 of 2019 ATTENDENCE AT TRAININGS, CONFERENCES, AND MEETINGS
Enabling Law General Municipal Law Article V §77-B

A Motion was made by Councilman Drabkin that the Town Board authorizes town elected and appointed officials and town employees to attend trainings, conferences, and informational meetings with prior approval from their department head, the Supervisor, or resolution of the Town Board, contingent on verification related costs are budgeted therefor. Registration fees and reasonable documented necessary and ordinary travel expenses shall be reimbursed, subject to Town Board audit.
Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

A Motion was made by Councilwoman Fornino to approve block Resolutions # 39-44 as presented;

Resolution # 39 of 2019 PLANNING BOARD
Enabling Laws Town Law Article XVI §271, Town of Rochester Code 140 Article X

Recommended resolution, that the Town Board appoints Maren Lindstrom, Chair and Rick Jones, Vice-Chair of the Planning Board.

Resolution # 40 of 2019 ZONING BOARD OF APPEALS
Enabling Laws Town Law Article XVI §267, Town of Rochester Code 140 Article IX

Recommended resolution, that the Town Board appoints W. Cliff Mallery, Chair and Steven Fornal, Vice-Chair of the Zoning Board of Appeals.

Resolution # 41 of 2019 ENVIRONMENTAL CONSERVATION COMMISSION
Enabling Law General Municipal Law Article XII-F §239-x, Town of Rochester Code 14

Recommended resolution, that the Town Board appoints Kristen Marcell, Chair and Judith Karpova, Vice-Chair of the Environmental Conservation Commission.

Resolution # 42 of 2019 HISTORIC PRESERVATION COMMISSION
Enabling Law Town of Rochester Code 22

Recommended resolution, that the Town Board appoints Elaine LaFlamme, Chair and Lindsay Rose Arnold, Vice-Chair of the Historic Preservation Commission.

Resolution # 43 of 2019 YOUTH COMMISSION
By Resolution Adopted December 7, 2006, Revised and adopted March 28, 2007
Revised and adopted February 28, 2014

Recommended resolution, that the Town Board appoints Jessica Knapp, Chair and Pam Stocking, Vice-Chair of the Youth Commission.

Resolution # 44 of 2019 BOARD OF ETHICS
Enabling Law General Municipal Law Article XVIII §808,

Recommended resolution, that the Town Board appoints Antonino Spano, Chair of the Board of Ethics.
Second: Councilman Drabkin
Aye: 5 nay: 0 abstain: 0 motion carried
Resolution # 45 of 2019 HOURS OF OPERATION OPEN TO PUBLIC:
A Motion was made by Councilman Drabkin to approve the hours of operation to the public as follows;
Effective January 1, 2019 The Town Board establishes the hours of operation for Town Offices to be open to the public.
All Town Offices will be closed on all officially designated Town Holidays.
Hours of Operation may be altered or changed at any time at the direction of the Town Supervisor or by resolution of the Town Board due to weather or emergency circumstances.

Assessor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Town Clerk Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Tax Collector Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Supervisor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Building Dept. Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Code Enforcement Mon-Fri 8am–12 Noon, 1pm-4pmclosed Sat, Sun
Planning & Zoning Mon, Tues9am–12 Noon, 1pm-4pmclosed Sat, Sun
Wed.9am-12pm, Thurs, Fri 9am–12 Noon, 1pm-4pm
Recreation & Youth Mon-Fri 9am–12 Noon, 1pm–4pm closed Sat., Sun
Highway Office Mon-Fri8am–12 Noon, 1pm–3pmclosed Sat, Sun
Justice Court Mon-Thurs9am-4pmclosed Fri, Sat, Sun
Transfer Station Tue, Fri, Sat 8am–4pmclosed Mon, Wed, Thurs, Sun

The Town Clerk and Town Justices may establish different hours for their office, subject to adequate allocated budgeted appropriations.
Second: Councilwoman Fornino
Discussion: Supervisor Baden stated that Justice Babcock submitted a request for change of hours for the Courthouse.
The Board agreed to leave the hours as is.
Aye: 5 nay: 0 abstain: 0 motion carried

Resolution # 46-2018: ESTABLISHING A STANDARD WORK DAY:
A Motion was made by Councilman Drabkin that the Town Board hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees’ Retirement System based on the time keeping system or the record of activities maintained and submitted by these members to the clerk of this body.
TITLE HOURS/DAY
Town Supervisor 7
Town Board 6
Town Clerk 7
Highway Superintendent 7
Town Justice 6
Confidential Sec/Bookkeeper 7
Deputy Town Clerk 7
2ndDeputy Town Clerk 6
Buildings & Grounds Supervisor 8
Laborer (FT) 8
Laborer (PT) 7
Assessor 6
Assessor Field Worker 7
Dog Control Officer 6
Highway Secretary 6
Code Enforcement Officer 7
Code Enforcement Clerk 7
Planning/ZBA Clerk 6
Recreation Director 7
Asst. Recreation Director 6
Justice Court Clerk 6

Second: Councilwoman Fornino
Aye: 5 nay: 0 abstain: 0 motion carried

The Organizational Meeting ended at 7:56pm
RESPECTFULLY SUBMITTED,

KATHLEEN A. GUNDBERG
TOWN CLERK