ANNUAL ORGANIZATIONAL MEETING:
THE ANNUAL ORGANIZATIONAL Meeting was held at the Town Hall on January 5, 2017 at 7:00pm.
PLEDGE:
Supervisor Chipman welcomed them to the first meeting of the year and Richard Miller led the Pledge of Allegiance to the Flag.
PRESENT:
Supervisor Chipman Councilwoman Chachkin Councilwoman Fornino
Councilman Drabkin Town Clerk Gundberg Attorney Christiana
VOTING PROCEDURES:
Resolution # 1 of 2017
A Resolution was made by Councilman Drabkin that voting of the Town Board will be taken by ayes and noes, unless a roll call vote is requested by a Council Member. In accordance with Town Law, the Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
SELECTION OF REGULAR TOWN BOARD MEETING DATES:
Resolution # 2 of 2017
A Resolution was made by Councilwoman Fornino that the regular Town Board meetings shall be held at Town Hall at 7PM on the first Thursday of each month unless such date is a Town Holiday. The Town Clerk shall be authorized and directed to place appropriate legal notices of these dates.
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution # 3 of 2017
A Resolution was made by Councilwoman Chachkin that the meetings of the Town Board to audit the Town’s monthly bills shall be held on the last Thursday of the month at 5:30PM unless such date is a Town Holiday, or due to a scheduling conflict. These meetings shall be followed immediately by the Town Board Workshop meeting and the Town Clerk shall be authorized and directed to place required legal notices of these dates.
Seconded by: Councilwoman Fornino 4-0aye, motion carried
Resolution # 4 of 2017
A Resolution was made by Councilman Drabkin that Sterling National Bank, Catskill-Hudson National Bank, M & T bank, Bank of America, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions in order to obtain the most favorable rates and charges available.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution # 5 of 2017
A Resolution was made by Councilwoman Fornino that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town, being a newspaper entered as a second class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Kingston Daily Freeman in the event that the Shawangunk Journal is not available in a timely manner.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution # 6 of 2017
A Resolution was made by Councilman Drabkin that the firm of Sickler, Torchia, Allen, & Churchill, C.P.A.’s P.C. shall be appointed as Independent Auditor/Certified Public Accountants for the Town for the fiscal year ending December 31, 2017 and that the annual compensation for such services not exceed $18,000.
Seconded by: Councilwoman Fornino 4-0aye, motion carried
Resolution # 7 of 2017
A Resolution was made by Councilwoman Chachkin that Mary Lou P. Christiana of Kingston, NY shall be appointed Attorney for the Town at an hourly rate of $150.00 and that the Supervisor shall be authorized to retain additional counsel as necessary and appropriate at applicable contracted rates.
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution # 8 of 2017
A Resolution was made by Councilwoman Fornino that The Town’s delegate to the Annual Meeting of the New York Association of Towns shall be the Supervisor. The alternate delegate shall be the Town Clerk. In addition, the following shall be authorized to attend: Highway Superintendent, two Councilpersons, two Town Justices, one Zoning Board of Appeals member, and one Planning Board member or two members from either board. All attendees shall be entitled to reimbursement up to $425.00 per attendee upon audit with receipts submitted to the Town.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution # 9 of 2017
A Resolution was made by Councilman Drabkin that persons using personal vehicles in the conduct of Town business shall be eligible for reimbursement at the IRS reimbursement rate for documented use with prior authorization from their department head, the Supervisor, or the Town Board.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution # 10 of 2017
A Resolution was made by Councilman Drabkin the Town’s authorized petty cash funds shall be as follows:
Town Clerk/Tax Collector $300.00
Superintendent of Highways $100.00
Office of Code Enforcement $50.00
Planning Board/ZBA $50.00
Youth Recreation Director $200.00
Supervisor Office $100.00
and that each Department Head shall be responsible for the accounting of such funds in accordance with Section 118 of town Law.
Seconded by: Councilwoman Fornino 4-0aye, motion carried
Resolution # 11 of 2017
A Resolution was made Councilwoman Fornino that the Procurement and Investment Policies of the Town shall be adopted as written, subject at all times to future revision by the Town Board.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution # 12 of 2017
A Resolution was made by Councilwoman Fornino that Pursuant to Town Law, Section 29(16), the Town Board hereby authorizes and delegates to the Town Supervisor powers and duties of day-to-day administration and supervision of all town and special district facilities and employees consistent with and in furtherance of, any and all County, State, and Federal laws applicable thereto and with any and all local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution # 13 of 2017
A Resolution was made by Councilman Drabkin that the positions listed on the attached Salary and Wage Schedule for Elected and Appointed Positions shall be created or affirmed for one year, and that the holder of each position shall be paid at the rate specified therein, subject to the amounts budgeted therefore, effective as of January 1, 2017. All appointments shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State Statute.
Seconded by: Councilwoman Fornino 4-0aye, motion carried
Salary and Wage Schedule for Elected and Appointed Positions
(Unless specified by law – each appointment is for one year)
TITLE RATE OF COMPENSATION
TOWN BOARD:
Carl Chipman, Town Supervisor $ 32,675Annually
Town COUNCIL: $ 5,518Annually
Sherry Chachkin
Cindy Fornino
Brian Drabkin
OFFICE OF THE TOWN SUPERVISOR:
Shirley Lamon, Secretary/ Bookkeeper to Supervisor $ 17.33 Hourly
Suzanne Alvarez, Bookkeeper to Supervisor & Town Clerk $ 22.50 Hourly
Carl Chipman, Budget Officer $ 6,000 Annually
OFFICE OF THE TOWN CLERK:
Kathleen Gundberg, Town Clerk $ 41,839 Annually
Kathleen Gundberg, Records Management Officer $ 1,872 Annually
Kathleen Gundberg, Tax Collector $ 2,626 Annually
Kathleen Gundberg, Registrar of Vital Statistics $ 1,698 Annually
Christina Ferrara, 1st Deputy Town Clerk $ 17.33 Hourly
Brianna Tetrow, 2nd Deputy Town Clerk $ 12.97 Hourly
OFFICE OF SUPERINTENDANT OF HWY:
Antonino Spano,Superintendent of Highways $ 51,438 Annually
Jeffrey Frey, Deputy Superintendent of Highways $ 1,500 Annually
Fallon Wynkoop, Secretary to the Highway Superintendent $ 16.07 Hourly
TOWN JUSTICE:
Albert Babcock, Town Justice $ 14,029 Annually
Paul Shaheen, Town Justice $ 14,029 Annually
Anne Marie Ogle, Full Time Court Clerk $ 32,550 Annually
LeAnn Warren PT Clerk to the Justice $ 15.00 Hourly
Thomas Ryan, Court Officer/ Constable $ 14.84 Hourly
Chris Simmons, Court Officer/Constable $ 10.00 Hourly
Ronald Placek, Court Officer/Constable $ 10.00 Hourly
ASSESSOR’S OFFICE:
Michael Dunham, Assessor $ 30, 952 Annually
Angelina Hasbrouck, Assessment Field Worker $ 14.57 Hourly
RECREATION DEPARTMENT:
Carol Dennin, Youth Recreation Director $ 42,452 Annually
Rita Harkins, Assistant to the Youth Director $ 13.23 Hourly
Ashley Sweeney, Assistant to the Youth Director $ 13.23 Hourly
Youth Commission Coordinators $ 11.00 Hourly
CODE ENFORCEMENT OFFICE:
Albert Davis, CEO/ Building Inspector $ 44,403 Annually
Rebecca Paddock- Stange, Secretary to the Code Enforcement $ 18.87 Hourly
Shaye Davis, Clerk to the CEO office in charge of secretarial $ 16.00 Hourly
services needed by the Planning Board and ZBA ;
TRANSFER STATION / BUILDINGS & GROUNDS:
Harry Worden, Transfer Station Operator/Bldg. & Gr. Super $ 19.45 Hourly
David Linscott, Municipal Worker $ 12.75 Hourly
Sean Paddock PT Municipal Worker $ 11.00 Hourly
Bob Barringer, PT Municipal Worker $ 11.00 Hourly
DOG CONTROL OFFICER:
Jill Shufeldt, Dog Control Officer $ 12,634 Annually
Resolution #14 of 2017:
A Resolution was made by Councilman Drabkin that the Approval of Highway Department Pay Schedule in accordance with the terms of the current IBEW Local # 1968 Contract in force, subject to amendment upon the adoption of an updated contract:
Classification Rate of hirees prior 2014 Rate of hirees after 1/1/2014 Hourly
Laborers $ 22.94 $ 20.98 Hourly
MEO’s/ Drivers $ 24.61 $ 22.51 Hourly
HMEO’s $ 25.70 $ 23.52 Hourly
HMEO’s/ Mechanics $ 26.30 $ 24.05 Hourly
Working Supervisor $ 27.00 $ 24.70 Hourly
Jeff Frey, Working Supervisor $ 27.00 Hourly
Steve Ballard, HMEO $ 25.70 Hourly
Harm Miedema, HMEO $ 25.70 Hourly
Jared Gundberg, HMEO $ 25.70 Hourly
Richard Hasbrouck, HMEO $ 25.70 Hourly
Wayne Gray, HMEO $ 25.70 Hourly
Hirees after January 1, 2014
Tim Hornbeck, Mechanic $ 24.05 Hourly
William Farrell, HMEO $ 23.52 Hourly
James Roebuck HMEO $ 23.52 Hourly
Seconded by: Councilwoman Fornino 4-0aye, motion carried
Resolution #15 of 2017:
A Resolution was made by Councilwoman Chachkin that the office of Deputy Supervisor shall be established by the Town.
Seconded by: Councilman Drabkin 4-0aye, motion carried
SUPERVISOR APPOINTMENTS:
The following are appointments by the Supervisor:
Deputy Supervisor Councilman Drabkin
Confidential Secretary/Book keeper to Supervisor Shirley Lamon
Budget Officer Carl Chipman
Liaison to Board of Assessment Review Council
Liaison to Youth Commission Councilwoman Fornino
Liaison to Highway Department Supervisor Chipman
Liaison to Solid Waste Facility Councilman Drabkin
Liaison to ZBA Councilman Drabkin
Liaison to Planning Board Councilwoman Chachkin
Liaison to Environmental Comm. Supervisor Chipman
Liaison to Parks and Recreation Councilwoman Fornino
Liaison to Historic Preservation Comm. Supervisor Chipman
Liaison to Cablevision Committee Supervisor Chipman
Liaison to Insurance Carriers Supervisor Chipman
Liaison to Assessor Supervisor Chipman
Liaison to Code Enforcement Supervisor Chipman
Liaison to Fire Districts Council
FOIL Appeals Officer Supervisor Chipman
Liaison to Justice Courts Councilwoman Chachkin
Resolution #16 of 2017:
A Resolution was made by Councilwoman Chachkin allowing authorization of the Supervisor to pay claims in advance of audit bills submitted by health insurance providers, telephone, electric, gas utility companies, and all other fixed monthly bills, as well as credit card bills for normal purchases up you a limit of $1,000.
Seconded by: Councilman Drabkin 4-0aye, motion carried
OFFICE OF TOWN CLERK:
Town Clerk Gundberg has appointed the following deputies to serve at her pleasure:
1st Deputy Town Clerk/Deputy Registrar: Christina Ferrara
2nd Deputy Town Clerk (PT) Brianna Tetrow
The Town Clerk is authorized to engage alternate Deputies as needed.
Resolution #17 of 2017:
A Resolution was made by Councilwoman Fornino that Kathleen Gundberg shall be appointed to serve as Registrar of Vital Statistics, Tax Collector, and Records Management Officer.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution #18 of 2017:
A Resolution was made by Councilwoman Fornino that 1st Deputy Town Clerk & 2nd Deputy Town Clerk shall be authorized to fulfill all the duties of the Town Clerk in her absence and shall be compensated in accordance with the Salary and Wage Schedule.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
OFFICE OF SUPERINTENDENT OF HIGHWAYS:
As the position of Deputy Highway Superintendent was created and authorized by resolution of the Town Board, Superintendent of Highways, , has appointed Jeffrey Frey to that position, to serve at his pleasure.
Resolution # 19 of 2017:
A Resolution was made by Councilman Drabkin authorizing the Highway Superintendent to purchase equipment and supplies in amounts not to exceed $5,000 without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution # 20 of 2017:
A Resolution was made by Councilwoman Chachkin that the Town Board authorizes the following personnel appointments:
that Jill Shufeldt be appointed to serve as Dog Control Officer;
that Angelina Hasbrouck be to serve as appointed Assessment Field Worker;
that Fallon Wynkoop be appointed to serve as Secretary to the Highway Superintendent;
that Harry Worden be appointed to serve as Transfer Station Operator/ Buildings Supervisor
that David Linscott be appointed to serve as Municipal Worker 1;
that Carol Dennin be appointed to serve as Youth Recreation Director;
that Rita Harkins & Ashley Sweeney be appointed to serve as part time Assistant Youth Recreation Director;
that Youth Recreation Coordinators and Assistants be appointed from time to time by the Youth Recreation Director with the consent of the Supervisor.
that Thomas Ryan be appointed to serve as Court Officer, and shall fulfill the training and certification required by the State of new York for this position;
that Rebecca Paddock-Stange be appointed to serve as Secretary to the Office of Code Enforcement;
that Shaye Davis be appointed to serve as Clerk to Code Enforcement Office in charge of secretarial services needed by the Planning Board and ZBA ;
that Suzanne Alvarez be appointed to serve as Bookkeeper for the offices of the Supervisor and Town Clerk;
that Albert Davis be appointed to serve as Code Enforcement Officer for the Town.
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution #21 of 2017:
A Resolution was made by Councilman Drabkin that Alice Schoonmaker be appointed Town Historian.
Seconded by: Councilwoman Chachkin 4-0aye, motion carried
Resolution #22 of 2017:
A Resolution was made by Councilman Drabkin that the Town Board hereby approves the following contractual service expenditures for the fiscal year ending December 31, 2017 and authorizes the Supervisor to execute on behalf of the Town any related contracts;.
AMBULANCE Kerhonkson-Accord First Aid Squad $22,000
VETERAN SERVICES VFW Post #8959 1,000
JOINT RECREATIONAL Indian Valley Little League 900
PROJECTS Babe Ruth League 900
Kerhonkson Pool 20,000
Little Ones Learning Center 5,100
LIBRARY SERVICES Ellenville Public Library 13,750
Stone Ridge Library 12,500
ADULT RECREATION Kerhonkson-Accord Golden Seniors 1,000
Kerhonkson-Accord Jewish Seniors 500
MUSEUM Friends of Historic Rochester 5,000
COMM. DEVELOPMENT Accord Fire Ladies Auxillary 1,000
Historian 500
Seconded by: Councilwoman Fornino 4-0aye, motion carried
Resolution # 23 of 2017:
A Resolution was made by Councilwoman Chachkin that the insurance contract submitted by Sprague and Killeen be ratified for the year 2017.
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution # 24 of 2017:
A Resolution was made by Councilman Drabkin that the following are designated holidays for 2017:
01/01/17 New Year’s Day
01/16/17 Martin Luther King Day
02/20/17 President’s Day
05/29/17 Memorial Day
07/04/17 Independence Day
09/04/17 Labor Day
10/09/17 Columbus Day
11/07/17 Election Day
11/10/17 Veteran’s Day
11/23/17 Thanksgiving Day
11/24/17 Day after Thanksgiving
12/25/17 Christmas Day
Seconded by: Councilwoman Fornino 4-0aye, motion carried
Resolution # 25-2017:
A Resolution was made by Councilman Drabkin to appoint Gerald Fornino to serve as Emergency Management Coordinator.
Seconded by: Councilwoman Chachkin 3-0aye, motion carried
Fornino-recused
Resolution # 26-2017:
A Resolution was made by Councilwoman Chachkin to appoint Richard Miller Chief Constable, Chris Simmon’s Lt. Constable, Ron Plocek, Constable & Thomas Ryan Constable.
Seconded by: Councilman Drabkin 4-0aye, motion carried
ADJOURNMENT:
A Motion was made by Councilman Drabkin to adjourn the Organizational meeting at7:16 pm.
Seconded by: Council 4-0aye, motion carried
Respectfully submitted,
Kathleen A. Gundberg
Town Clerk