The June Town Board Audit meeting was held on June 29th, 2017 at 7:00pm at the Town of Rochester Town Hall.
PRESENT:
Supervisor Chipman Councilwoman Chachkin Councilwoman Fornino
Councilwoman Haugen-DePuy Attorney Christiana Shaye Davis
ABSENT:
Town Clerk Gundberg Councilman Drabkin
PLEDGE:
Supervisor Chipman opened the meeting and Chief Constable Miller led in the Pledge of Allegiance to the Flag.
APPROVAL OF BILLS:
A Motion was made by Councilwoman Haugen-DePuy to pay the General Fund Abstract 6 of 2017 for the amount of $61,021.20, the Highway Fund Abstract 6 of 2017 for the amount of $61,396.23 and the Street Lighting for the amount of $406.03 for a total of $122,823.46.
Seconded by: Councilwoman Fornino
4-0aye, motion carried; Councilman Drabkin absent
NATURAL HISTORIC RESOURCE PLAN:
John Mickelson and David Church gave the Town Board a presentation of the Open Space and Natural Heritage Plan for the Town of Rochester and the Town of Wawarsing. They spoke about the recommended actions they had come up with for the Towns to look into. Church and Mickelson spoke about public access ways to the Rondout Creek, the designation of the Catskill-Shawangunk Greenway Connection, amending Code language for zoning relevant to Stream and Wetland setbacks, a local law for enhanced Stream Corridor Protection, designation Agricultural Advisory Committee, and about the maps they provided and what the maps showed. They also spoke about the designation of the Great Rondout Wetlands including Great Pacama Vly as a Critical Environmental Area.
The hope is to have the Open Space and Natural Heritage Plan be added to the Town of Rochester Comprehensive Plan.
The Town Board, Church and Mickelson conversed about the plan and decided to give the Board members until July 18th 2017 for any questions and feedback about the plan after they have read over it.
BORREGO SOLAR PROJECT:
Resolution #81-2017:
Attorney Christiana stated that the Board has already gone through everything for the sand mine solar site and now they are looking at the property off of Airport Road. She stated that the Board needs to follow the same process as last time and seek lead agency for SEQRA and pass it along to NYSERDA and the Town of Rochester Planning Board for their consent so that hopefully next week the Town of Rochester can enter into the lease with Borrego Solar if everyone would be okay with that. She stated that for this particular project it all has to be in by the beginning of July. She stated that the Planning Board had scheduled a Special Meeting for Friday, June 30th 2017 at 6:00PM in order to get the lead agency portion moving.
A Motion was made by Councilwoman Chachkin to approve the resolution declaring the Town Board of the Town of Rochester’s intent to be lead agency for SEQRA review of the Borrego Solar Energy System Project in the Town of Rochester, off Airport Road, Tax map #69.2-2-41.100.
Seconded by: Councilwoman Haugen-DePuy
Roll Call Vote:
Supervisor Chipman: Yes Councilwoman Chachkin: Yes
Councilwoman Fornino: Yes Councilwoman Haugen- DePuy: Yes
4-0aye, motion carried; Councilman Drabkin absent
POLICE CONSTABULARY 911 CALLS:
Resolution #82-2017
Chief Richard Miller spoke to the Town Board about the meeting he had with Supervisor Chipman, the State Troopers and the Ulster County Sheriffs about allowing the Town of Rochester Police Constabulary be able to answer 911 calls within the Town. Chief Miller asked the Town Board to grant the Town Constables to answer 911 calls.
A Motion was made by Councilwoman Haugen-DePuy to give the Town of Rochester Police Constabulary no limitations on answering 911 calls with in the Town of Rochester.
Seconded by: Councilwoman Chachkin
4-0aye, motion carried; Councilman Drabkin absent
HIGHWAY BAN REDO RESOLUTION:
Resolution #83-2017
A Motion was made by Councilwoman Haugen-DePuy BOND RESOLUTION
DATED JUNE ___, 2017.
A RESOLUTION AUTHORIZING THE RESURFACING OF ROADS IN AND FOR THE TOWN OF ROCHESTER, ULSTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $282,000 AND AUTHORIZING THE ISSUANCE OF $282,000 SERIAL BONDS OF SAID TOWN TO PAY THE COST THEREOF.
BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Rochester, Ulster County, New York, as follows:
Section 1. The resurfacing of roads in and for the Town of Rochester, Ulster County, New York, including curbs, gutters, sidewalks, drainage and costs incidental thereto, is hereby authorized at a maximum estimated cost of $282,000.
Section 2. It is hereby determined that the plan for the financing of the aforesaid maximum estimated cost is by the issuance of $282,000 bonds of the Town, hereby authorized to be issued therefor, pursuant to the provisions of the Local Finance Law.
Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is fifteen years, pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will not exceed five years.
Section 4. The faith and credit of said Town of Rochester, Ulster County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property in said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable.
Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor of said Town, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law.
Section 6. All other matters except as provided herein relating to the bonds herein authorized including the date, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue bonds with substantially level or declining annual debt service, shall be determined by the Supervisor, the chief fiscal officer of such Town. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Supervisor shall determine consistent with the provisions of the Local Finance Law.
Section 7. The validity of such bonds and bond anticipation notes may be contested only if:
1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
3) Such obligations are authorized in violation of the provisions of the Constitution.
Section 8. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.
Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town designated for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
Section 10. This resolution takes effect immediately
Seconded by: Councilwoman Chachkin
Roll Call Vote:
Supervisor Chipman: Yes Councilwoman Chachkin: Yes
Councilwoman Fornino: Yes Councilwoman Haugen- DePuy: Yes
4-0aye, motion carried; Councilman Drabkin absent
HIGHWAY RADIO CONTRACT:
The Board discussed the Highway Departments radio contract ending in August 2017 and the Superindendant was looking into other companies. Attorney Christiana stated that she would look into the procedure of picking what radio company to choose. The Board agreed to revisit the radio contact at the July 6th meeting.
PROJECT 32 ROAD:
Resolution #84-2017
Attorney Christiana brought up the 75 feet of road off of Project 32 Road that is part of a private drive and the Town of Rochester owns property on that 75 feet. She stated that the 75 foot section of roadway has not been maintained. Attorney Christiana recommended that the Town Board allow the Highway Department to maintain and plow those 75 feet of roadway to a safe condition.
Highway Superintendent Spano stated that the Highway Department would fill in the pot holes and plow the roadway for the 75 foot section during the winter.
A Motion was made by Councilwoman Fornino to allow the Highway Department to maintain the 75 foot section of roadway on Project 32 Road.
Seconded by: Councilwoman Chachkin
4-0aye, motion carried; Councilman Drabkin absent
DEWITT ROAD:
Resolution #85-2017
Attorney Christiana also spoke about the property on DeWitt Road. She stated that they would have the entire property surveyed by John Post.
A Motion was made by Councilwoman Haugen-DePuy to expend not more than $5,500.00 to have John Post survey the Town Property at DeWitt Road.
Seconded by: Councilwoman Chachkin
4-0aye, motion carried; Councilman Drabkin absent
ADJOURNMENT:
A Motion was made by Councilwoman Fornino to adjourn the meeting at 8:28pm.
Seconded by: Councilwoman Haugen-DePuy
4-0aye, motion carried; Councilman Drabkin absent
Respectfully Submitted,
Shaye Davis