The March 28, 2019 Audit for Abstract 15-2018 & Abstract 3 of 2019 was held at 6:00pm at the Town of Rochester Town Hall.
PRESENT:

Councilman Brian Drabkin Councilwoman Bea Haugen-Depuy
Councilman Christopher Hewitt Supervisor Michael Baden

ABSENT:
Councilwoman Cindy Fornino
The Workshop Meeting was held at 7:00pm
PRESENT:

Councilman Brian Drabkin Councilwoman Bea Haugen-Depuy
Councilman Christopher Hewitt Supervisor Michael Baden
Town Clerk Kathleen Gundberg

ABSENT:
Councilwoman Cindy Fornino

PLEDGE:
Supervisor Baden opened the meeting and led in the Pledge of Allegiance to the Flag.
DISCUSSION:
UTILITY TRUCK BID ( HIGHWAY DEPARTMENT):
Resolution # 108-2019:

Bid received:
LT Begnal Motor CO Inc. submitted a quote of $ 43,702.00.
A Motion was made by Councilwoman Haugen-Depuy to accept Bid from LT Begnal Motor Co Inc. for the amount of $ 43,702.00.
Second: Councilman Drabkin
Discussion: The Original Bid received from Genesee Valley Chrysler Dodge was $ 34,997.60. Genesee was unable to provide a delivery date so the Board agreed to re-bid the utility truck.
Councilwoman Haugen-Depuy stated, “ the quote is $ 8,000.00 more than the original quote for a 2018 truck. We can use that $ 8, 000.00 towards the roads. This is not a wise decision. Supervisor Baden stated we need to buy a truck one way or another and this truck will be 100 % reimbursed by CHIPS. Buildings and Grounds need a truck so with this purchase the plan is to give an old Highway truck to the Building and Grounds crew.
Aye: 3 nay: 1( Haugen-Depuy) abstain: 0 motion carried
Fornino, Absent
TRANSFER STATION BUILDING CONSTRUCTION:
Supervisor Baden stated that he is working on quotes for a 30 x 60 building to be located at the Transfer Station property. Given the price of the buildings Supervisor Baden stated this project will definitely have to go out to bid. More information will follow.
COURTHOUSE ANNEX BUILDING UPDATE:
Chief Miller stated that the Town has received the $ 9,000.00 grant from JCAP for renovations to the annex building. There is approximately $ 2,800.00 left in the previous grant to use.
RAIL TRAIL PARKING – LUCAS AVE/ CONTRACT WITH MEDENBACH.
Supervisor Baden stated he met with Bill Eggers of Medenbach and Eggers regarding the parcel on Lucas Avenue that the Town is interested in making a parking area for the Rail Trail. Supervisor Baden asked Mr. Eggers for a survey of the lot to figure out better how this is going to work. It will be approximately $ 1,000.00 and Medenbach and Eggers are a preferred vendor so there is no need to send out to bid.
Resolution # 109-2019:
A Motion was made by Councilman Drabkin to authorize Supervisor Baden to contract with Medenbach and Eggers for surveying of land at the Lucas Avenue site.
Second: Councilman Hewitt
Aye: 4 nay: 0 abstain: 0 motion carried
Fornino, Absent
CREDIT CARD PROPOSAL:
Resolution # 110-2019:

A Motion was made by Councilman Drabkin to contract with Riverside Bank for visa community card for 3 Town Accounts.
Second: Councilwoman Haugen-Depuy
Discussion: the 3 accounts: one for Youth/ Recreation Department: Signators Ashley Sweeney and Rita Harkins, Highway Department: Signators Bettina Post and Jeff Frey, Supervisor’s Office: Signators Shirley Lamon and Mike Baden.
Aye: 4 nay: 0 abstain: 0 motion carried
Fornino, Absent

PREPAY CREDIT CARD PRIOR TO NEXT MONTHS AUDIT:
Resolution # 111-2019:

A Motion was made by Councilman Drabkin to authorize Supervisor Baden to prepay the Bank of America credit card prior to next month’s audit.
Second: Councilwoman Haugen-Depuy
Aye: 4 nay: 0 abstain: 0 motion carried
Fornino-Absent

CELL TOWER LEASE PROPOSAL:
Supervisor Baden contacted the gentleman from Tower Point Capital to gather more information regarding the cell tower lease proposal. After the Board discussed the inquiry received it was agreed there doesn’t seem to be a benefit to selling the lease. Supervisor Baden stated he will pull existing leases and review the information and get answers back to the Board before the Boasrd responds to the gentleman at Tower Point.
COMMUNITY COMPOSTING:
Councilman Hewitt is going to work with Attorney Christiana on drafting a plan. More to come.
SHORT TERM RENTAL LIST:
Resolution # 112-2019:
A Motion was made by Councilman Drabkin to authorize Supervisor Baden to enter into an intermunicipal agreement for the sharing of information relating to short term rental properties between the county of Ulster and the Town of Rochester.
Second: Councilwoman Haugen-Depuy
Discussion: Ulster County through a database created a list of potential short term rentals within the County. They are willing to share this information with any Towns willing to enter into contract.
Aye: 4 nay: 0 abstain: 0 motion carried
Fornino, Absent

REQUEST TO CONSIDER “NO SOLICITING” LEGISLATION:
Supervisor Baden asked the Board their thoughts on creating a register for solicitation.
Councilman Hewitt stated the definition included political canvassing and Jehovah Witness so the Board should be specific as to how to word this legislation.
Supervisor Baden stated he will gather examples and information to bring to the Board.

CONSTABLE USE AT COMMUNITY CENTER:
The Board discussed the use of Constables at Youth/ Recreation events and programs.
STANDARD WORKDAY FOR TOWN CLERK & HIGHWAY SUPERINTENDENT:
Resolution # 113-2019:

A Motion was made by Councilman Drabkin to approve the standard work day for Elected Town Clerk and Highway Superintendent to a 7 hour standard work day for retirement reporting purposes.
Second: Councilwoman Haugen-Depuy
Aye: 4 nay: 0 abstain: 0 motion carried
Fornino-Absent
PAYMENT OF ABSTRACT 15-2018:
Resolution #114 -2019:
A Motion was made by Councilman Hewitt to approve payment of Abstract 15-2018:
General Fund: $ 1681.61
Highway Fund: $ 1245.23
Street Lighting: $ 0.00

Seconded by: Councilman Drabkin
Aye: 4 nay: 0 abstain: 0 motion carried
Fornino-Absent
PAYMENT OF ABSTRACT 3-2019:
Resolution # 115-2019:
A Motion was made by Councilwoman Haugen-Depuy to approve payment of Abstract 3-2019;
General Fund: $ 59,504.05
Highway Fund: $ 68,524.94
Street Lighting: $ 375.14

Second: Councilman Drabkin
Aye: 4 nay: 0 abstain: 0 motion carried
Fornino-Absent
ADJOURNMENT:

A Motion was made by Councilman Drabkin at 8:02pm.
Second: Councilman Hewitt
Aye: 4 nay: 0 abstain: 0 motion carried
Fornino-Absent
RESPECTFULLY SUBMITTED,

KATHLEEN A. GUNDBERG
TOWN CLERK