ANNUAL ORGANIZATIONAL MEETINGWAS HELD 01/05/2012 at the Town Hall.
PLEDGE:
Supervisor Chipman opened the meeting and Ed Lamon led in the Pledge of Allegiance to the flag.
PRESENT:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilman Drabkin Town Clerk Gundberg
ABSENT:
Councilman Spano
Town Clerk Gundberg swore in elected officials
VOTING PROCEDURES:
Resolution #1 of 2012
Be it Resolved that voting of the Town Board will be taken by ayes and noes, unless a Council Member requests a roll call vote. In accordance with Town Law, the Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
Moved By: Councilwoman Archer
Seconded by: Councilman Cilenti 4-0aye, motion carried
SELECTION OF REGULAR TOWN BOARD MEETING DATES:
Resolution # 2 of 2012
Be it Resolved that the regular Town Board meetings shall be held at Town Hall at 7PM on the first Thursday of each month unless such date is a Town Holiday. The Town Clerk shall be authorized and directed to place appropriate legal notices of these dates.
Moved By: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution # 3 of 2012
Be it Resolved that the meetings of the Town Board to audit the Town’s monthly bills shall be held on the last Thursday of the month at 7PM unless such date is a Town Holiday, or due to a scheduling conflict. These meetings shall be followed immediately by the Town Board Workshop meeting and the Town Clerk shall be authorized and directed to place required legal notices of these dates.
Moved By: Councilwoman Archer
Seconded by: Councilman Cilenti 4-0aye, motion carried
Resolution #4 of 2012
Be it Resolved that Provident Municipal Bank, M&T Bank, Bank of America, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions in order to obtain the most favorable rates and charges available.
Moved by: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution #5 of 2012
Be it Resolved that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town, being a newspaper entered as a second class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Kingston Daily Freeman in the event that the Shawangunk Journal is not available in a timely manner.
Moved By: Councilman Cilenti
Seconded by: Councilwoman Archer 4-0aye, motion carried
Resolution #6 of 2012
Be it Resolved that the firm of Sickler, Torchia, Allen, & Churchill, C.P.A.’s P.C. shall be appointed as Independent Auditor/Certified Public Accountants for the Town for the fiscal year ending December 31, 2012 and that the annual compensation for such services not exceed $18,000.
Moved By: Councilwoman Archer
Seconded by: Councilman Cilenti 4-0aye, motion carried
Resolution #7 of 2012
Be it Resolved that Mary Lou P. Christiana of Kingston, NY shall be appointed Attorney for the Town at an hourly rate of $150.00 and that the Supervisor shall be authorized to retain additional counsel as necessary and appropriate at applicable contracted rates.
Moved By: Councilwoman Archer
Seconded by: Councilman Cilenti 4-0aye, motion carried
Resolution #8 of 2012
Be it Resolved that The Town’s delegate to the Annual Meeting of the New York Association of Towns shall be the Supervisor. The alternate delegate shall be the Town Clerk. In addition, the following shall be authorized to attend: Highway Superintendent, two Councilpersons, two Town Justices, one Zoning Board of Appeals member, and one Planning Board member or two members from either board. All attendees shall be entitled to reimbursement up to $425.00 per attendee upon audit with receipts submitted to the Town.
Moved By: Councilman Cilenti
Seconded by: Councilwoman Archer 4-0aye, motion carried
Resolution #9 of 2012
Be it Resolved that persons using personal vehicles in the conduct of Town business shall be eligible for reimbursement at the rate of $0.500 per mile (as dictated by the IRS) for documented use with prior authorization from their department head, the Supervisor, or the Town Board.
Moved By: Councilwoman Archer
Seconded by: Councilman Drabkin 4-0 aye, motion carried
Resolution # 10 of 2012
Town Clerks Office 300.00
Superintendent of Highways 100.00
Office of Code Enforcement 50.00
Planning Board/ZBA 50.00
Youth Recreation Director 200.00
Supervisors Office 100.00
and that each Department Head shall be responsible for the accounting of such funds in accordance with Section 118 of town Law.
Moved By: Councilman Drabkin
Seconded By: Councilman Cilenti 4-0aye, motion carried
Resolution #11 of 2012
Be it Resolved that the Procurement and Investment Policies of the Town shall be adopted as written, subject at all times to future revision by the Town Board.
Moved By: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution #12 of 2012
Be it Resolved that Pursuant to Town Law, Section 29(16), the Town Board hereby authorizes and delegates to the Town Supervisor powers and duties of day-to-day administration and supervision of all town and special district facilities and employees consistent with and in furtherance of, any and all County, State, and Federal laws applicable thereto and with any and all local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
Moved By: Councilwoman Archer
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution #13 of 2012
Be it Resolved that the positions listed on the attached Salary and Wage Schedule for Elected and Appointed Positions shall be created or affirmed for one year, and that the holder of each position shall be paid at the rate specified therein, subject to the amounts budgeted therefore, effective as of January 1, 2012. All appointments shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State Statute.
Moved By: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
Salary and Wage Schedule for Elected and Appointed Positions
(Unless specified by law – each appointment is for one year)
TITLE RATE OF COMPENSATION
SUPERVISOR Carl Chipman $30,039 Annually
COUCILPERSONS Lynn Archer 5,075 Annually
Tavi Cilenti 5,075 Annually
Brian Drabkin 5,075 Annually
Tony Spano 5,075 Annually
TOWN CLERK Kathleen Gundberg 38,464 Annually
SUPERINTENDANT OF HWY Wayne F. Kelder 44,903 Annually
TOWN JUSTICE Albert Babcock 12,899 Annually
TOWN JUSTICE Paul Shaheen 12,899 Annually
RECORDS MANAGEMENT OFFICER Kathleen Gundberg 1,872 Annually
ASSESSOR Cynthia Stokes 41,637 Annually
COURT CLERK (FT) Sonia Kortright 32,005 Annually
CLERK TO THE JUSTICES (PT) Erika Fudge 14.00 Hourly
SEC/BOOKKEEPER TO SUPERVISOR Shirley Lamon 15.23 Hourly
BUDGET OFFICEER Carl Chipman 6,000 Annually
ASSESSMENT FIELD WORKER Ruthann Rabuffo 15.23 Hourly
SECRETARY TO HWY SUPT. Merci Sciarrino 15.93Hourly
DEPUTY HWY SUPT. Jeffrey Frey 1,950 Annually
1st DEPUTY TOWN CLERK Christina Ferrara 15.93 Hourly
2nd DEPUTY TOWN CLERK Loretta Terwilliger 13.00 Hourly
ALTERNATE DEPUTY CLERKS (VARY) 10.00 Hourly
ELECTION INSPECTORS on audit
ELECTION CLERKS
ELECTION CUSTODIANS “
ELECTION PARTY REPRESENTATIVES “
TRANSFER STATION OPERATOR Wayne Kershaw 41,122 Annually
SOLID WASTE ATTENDANT Harry Worden 15.23 Hourly
MUNICIPAL WORKER 1- CLEANER Howard Cole 13.12 Hourly
COURT OFFICE Thomas Ryan 13.24 Hourly
YOUTH RECREATION DIRECTOR Carol Dennin 38,630 Annually
ASST. TO YOUTH DIRECTOR Valerie Weaver 15.93 Hourly
YOUTH RECREATION COORD. 10.27 Hourly
ANIMAL CONTROL OFFICER Jill Shufeldt 11,615 Annually
ENFORCEMENT OFFICER Albert Davis 41,637 Annually
SECRETARY TO. Brenda Striano 17.51 Hourly
SECRETARY TO P.B. & Z.B.A. Rebecca Paddock-Stange 15.23 Hourly
TAX COLLECTOR Kathleen Gundberg 2,574 Annually
BKPR. TO SUPERVISOR & TOWN CLERK Suzanne Alvarez 22.50 Hourly
REGISTRAR OF VITAL STATISTICS Kathleen Gundberg 1,698 Annually
Resolution #14 of 2012
Be it Resolved that the Approval of Highway Department Pay Schedule in accordance with the terms of the current IBEW Local # 1968 Contract in force, subject to amendment upon the adoption of an updated contract:
Classification Rate
Laborers $ 20.67 Hourly
MEOs/Drivers 22.18 Hourly
HMEOs 23.18 Hourly
HMEOs/Mechanics 23.70 Hourly
Working Supervisor 24.33 Hourly
Moved by: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution #15 of 2012
Be it Resolved that the office of Deputy Supervisor shall be established by the Town.
Moved by: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
SUPERVISOR APPOINTMENTS:
The following are appointments by the Supervisor:
Deputy Supervisor Councilman Cilenti
Confidential Secretary/Bookkeeper to Supervisor Shirley Lamon
Budget Officer Supervisor Chipman
Social Service Officer Supervisor Chipman
Liaison to Board of Assessment Review Councilman Cilenti
Liaison to Youth Commission Supervisor Chipman
Liaison to Highway Department Councilman Cilenti
Liaison to Solid Waste Facility Councilman Drabkin
Liaison to ZBA Councilman Drabkin
Liaison to Planning Board Councilwoman Archer
Liaison to Environmental Comm. Supervisor Chipman
Liaison to Parks and Recreation Supervisor Chipman
Liaison to Historic Preservation Comm. Councilwoman Archer
Liaison to Cablevision Committee Supervisor Chipman
Liaison to Insurance Carriers Supervisor Chipman
Liaison to Assessor Councilman Cilenti
Liaison to Code Enforcement Councilman Spano
Liaison to Fire Districts Councilman Spano
FOIL Appeals Officer Supervisor Chipman
Resolution #16 of 2012
Be it Resolved the Supervisor is authorized to pay claims in advance of audit bills submitted by health insurance providers, telephone, electric, gas utility companies, and all other fixed monthly bills, as well as credit card bills for normal purchases up you a limit of $1,000.
Moved By: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
OFFICE OF TOWN CLERK:
Town Clerk Gundberg has appointed the following deputies to serve at her pleasure:
1st Deputy Town Clerk/Deputy Registrar: Christina Ferarra
2nd Deputy Town Clerk (PT) Loretta Terwilliger
The Town Clerk is authorized to engage alternate Deputies as needed.
Resolution #17 of 2012
Be it Resolved that Kathleen Gundberg shall be appointed to serve as Registrar of Vital Statistics, Tax Collector, and Records Management Officer.
Moved By: Councilman Drabkin
Seconded by: Councilman Cilenti 4-0aye, motion carried
Resolution #18 of 2012
Be It Resolved that 1st Deputy Town Clerk shall be authorized to fulfill all the duties of the Town Clerk in her absence and shall be compensated in accordance with the Salary and Wage Schedule, that 2nd Deputy Town Clerk shall be authorized to fulfill all the duties of the Town Clerk in her absence and shall be compensated in accordance with the Salary and Wage Schedule.
Moved By: Councilwoman Archer
Seconded by: Councilman Drabkin 4-0aye, motion carried
OFFICE OF SUPERINTENDENT OF HIGHWAYS:
As the position of Deputy Highway Superintendent was created and authorized by resolution of the Town Board, Superintendent of Highways, Wayne Kelder, has appointed Jeffrey Frey to that position, to serve at his pleasure.
Resolution #19 of 2012
Be it Resolved the Highway Superintendent is authorized to purchase equipment and supplies in amounts not to exceed $5,000 without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply.
Moved By: Councilman Cilenti
Seconded by: Councilwoman Archer 4-0aye, motion carried
Resolution #20 of 2012
Be it Resolved that the Town Board authorizes the following personnel appointments:
that Sonia Kortright be appointed to serve as full time Clerk of the Court on the advice and consent of the Justices of the Town;
that Erika Fudge be appointed to serve as part time Clerk of the Court on the advice and consent of the Justices of the Town;
that Jill Shufeldt be appointed to serve as Animal Control Officer;
that Ruthann Rabuffo be to serve as appointed Assessment Field Worker;
that Merci Sciarrino be appointed to serve as Secretary to the Highway Superintendent;
that Wayne Kershaw be appointed to serve as Transfer Station Operator;
that Harry Worden be appointed to serve as Solid Waste Attendant;
that Howard Cole be appointed to serve as Municipal Worker 1, Cleaner;
that Carol Dennin be appointed to serve as Youth Recreation Director;
that Valerie Weaver be appointed to serve as Assistant Youth Recreation Director;
that Youth Recreation Coordinators and Assistants be appointed from time to time by the Youth Recreation Director with the consent of the Supervisor.
that Thomas Ryan be appointed to serve as Court Officer, and shall fulfill the training and certification required by the State of New York for this position;
that Brenda Striano be appointed to serve as Secretary to the Office of Code Enforcement;
that Rebecca Paddock-Stange be appointed to serve as Secretary to the Planning Board and the Zoning Board of Appeals;
that Suzanne Alvarez be appointed to serve as Bookkeeper for the
offices of the Supervisor and Town Clerk;
that Albert Davis be appointed to serve as Code Enforcement Officer for the Town.
Moved By: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution #21 of 2012
Be it Resolved that Alice Schoonmaker be appointed Town Historian.
Moved By: Councilwoman Archer
Seconded by: Councilman Cilenti 4-0aye, motion carried
Resolution #22 of 2012
Be it Resolved that the Town Board hereby approves the following contractual service expenditures for the fiscal year ending December 31, 2012 and authorizes the Supervisor to execute on behalf of the Town any related contracts.
AMBULANCE Kerhonkson-Accord First Aid Squad $22,000
VETERAN SERVICES VFW Post #8959 1,000
JOINT RECREATIONAL Indian Valley Little League 900
PROJECTS Babe Ruth League 900
Kerhonkson Pool 20,000
Little Ones Learning Center 5,100
LIBRARY SERVICES Ellenville Public Library 13,750
Stone Ridge Library 12,500
ADULT RECREATION Kerhonkson-Accord Golden Seniors 1,000
Kerhonkson-Accord Jewish Seniors 500
Rochester Senior Citizens 3,000
MUSEUM Friends of Historic Rochester 5,000
Accord Fire Ladies Auxiliary 1,000
Historian 500
Moved By: Councilman Cilenti
Seconded: Councilwoman Archer 4-0aye, motion carried
Resolution #23 of 2012
Be it Resolved that the insurance contract submitted by Sprague and Killeen be ratified for the year 2012.
Moved By: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution #24 of 2012
Be it Resolved that the following are designated holidays for 2012:
1/2/12 New Years Day
1/16/12 Martin Luther King Day
2/20/12 President’s Day
5/28/12 Memorial Day
7/04/12 Independence Day
9/03/12 Labor Day
10/08/12 Columbus Day
11/12/12 Veteran’s Day
11/22/12 Thanksgiving Day
11/23/12 Day after Thanksgiving
12/25/12 Christmas Day
Moved by: Councilman Cilenti
Seconded by: Councilman Drabkin 4-0aye, motion carried
Resolution #25-2012
Be it Resolved to appoint Gerald Fornino to serve as Emergency Management Coordinator.
Moved By: Councilman Cilenti
Seconded by: Councilwoman Archer 4-0aye, motion carried
Resolution # 26-2012:
Be it Resolved by the Town Board of the Town of Rochester that Records Retention and Disposition Schedule MU-1, issued pursuant to article 57-A of the Arts and Cultural Affairs Law, and containing minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.
Further Resolved, that in accordance with Article 57-A:
A) Only those records will be disposed of that are described in Records Retention and Disposition Schedule MU-1 after they have met the minimum retention periods described therein;
B) Only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods.
Moved By: Councilman Cilenti
Seconded By: Councilwoman Archer 4-0aye, motion carried
ADJOURNMENT:
A Motion was made by Councilman Cilenti to adjourn the annual organizational meeting at 7:25pm.
Seconded by: Councilwoman Archer 4-0aye, motion carried
Respectfully submitted,
Kathleen A. Gundberg
Town Clerk
The Town of Rochester Town Board Meeting was held on January 5, 2012 immediately following the 2012 Organizational Meeting.
Present:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilman Drabkin Town Clerk Gundberg
Absent:
Councilman Spano Attorney Christiana
Recognition of Individuals:
Susan Mitchell; for her 22 years of dedication to the Town of Rochester as Social Services Officer. Her dedication and professionalism made her a true asset to the Town of Rochester.
Manuela Michailescu; for her 4 years of dedication to the Town of Rochester Town Board. Michailescu stated, “it was an amazing journey, and together accomplished some great challenges faced when entering into office.”
Terry Bernardo; Supervisor Chipman presented Legislator Bernardo with a Pride of Town of Rochester award. On 1/3/2011 Bernardo became the first woman chair of the Ulster County Legislature and also the first chair for the Town of Rochester. Chipman stated, “ It was an honor working with Bernardo. We work amazingly well together pushing legislation through to benefit our residents.”
PUBLIC COMMENT:
Gerry Fornino; appointed Emergency Management Coordinator for the Town of Rochester discussed with the board the feasibility to shower systems placed in the firehouse, or another location for our firefighters, and residents in need.
After a lengthy discussion it was suggested to form a committee to discuss necessity needs for taxpayers or/and volunteers for the Town of Rochester.
Resolution # 27-2012:
A Motion was made by Councilman Drabkin to appoint Councilman Cilenti, Councilman Spano, and Emergency Management Coordinator Gerry Fornino to a committee to discuss necessity needs for taxpayers or/and volunteers for the Town of Rochester.
Seconded by: Councilwoman Archer 4-0 ayes, motion carried
APPROVAL OF MINUTES:
A Motion was made by Councilman Cilenti to approve the minutes of the 12/1/2011 Town Board meeting and the 12/29/2011 Audit Workshop Meeting.
Seconded by: Supervisor Chipman 4-0 aye, motion carried
SUPERVISORS REPORT: Filed with the Town Clerk
LEGAL UPDATES: Mombaccus filed the appeal to the Court.
LIASION REPORTS:
Councilwoman Archer: ECC: 1/27/2011 at the Accord Firehouse a film GAS LAND will be presented. June; National Trail Day, more information will follow.
Councilman Cilenti: nothing to report.
Former Councilwoman Michailescu: stated that Pamela Stocking is willing to serve as vice chair of the Youth Commission.
Councilman Spano: Absent
Councilman Drabkin: attended a Transfer Station seminar in New Paltz. At the meeting there was a discussion on Dutchess County’s treatment plant. There was a discussion on bag scales for the Transfer Station along with re- scaling the truck scale.
HIGHWAY BUILDING REPAIRS UPDATE:
Supervisor Chipman asked the board to review the specifications from Medenbach & Eggers. Supervisor Chipman would like to discuss the specs and place the repairs out for bid at the audit workshop meeting.
PRIDE OF ROCHESTER
Resolution # 28-2012:
A Motion was made by Councilman Drabkin to create a Pride of Rochester award for those the Town Board would like to recognize.
Seconded by: Supervisor Chipman 4-0aye, motion carried
ADVERTISEMENT FOR VACANCIES ON BOARDS AND COMMISSIONS:
Resolution #29-2012:
A Motion was made by Councilman Drabkin for the Town Clerk to advertise in the Shawangunk Journal and the Blue Stone Press for vacancies on all Boards and Commissions with letters of intent due 02/13/2012 and interviews to be held on 2/23/2012.
Seconded by: Councilman Cilenti 4-0aye, motion carried
DELEGATE FOR ASSOCIATION OF TOWNS ANNUAL MEETING:
Resolution # 30-2012:
A Motion was made by Councilman Drabkin to delegate Mike Baden to attend Association of Town Annual Meeting.
Seconded by: Councilman Cilenti 4-0 aye, motion carried
PUBLIC COMMENT PERIOD:
Mike Baden asked the Liaisons to get committee and board information to him as early as possible so he can post on the website. Mike also filed with the Town Clerk and the Town Board a year-end report for the planning board.
EXECUTIVE SESSION:
A Motion was made by Supervisor Chipman to enter into executive session at 8:15pm to discuss a personnel matter.
Seconded by: Councilman Cilenti 4-0aye, motion carried
A Motion was made by Councilman Cilenti to reconvene the meeting at 8:30pm stating no monies expended.
Seconded by: Councilman Drabkin 4-0aye, motion carried
ASSESSORS OFFICE CONSULTATION HIREE:
A Motion was made by Councilman Drabkin to approve the hiring of Mike Dunham as a consultation at $ 20.00 per hour for 10 hrs a week until 1/26/2012.
Seconded by: Councilwoman Archer 4-0aye, motion carried
ADJOURNMENT:
A MOTION was made by Councilman Cilenti to adjourn the meeting at 8:37pm.
Seconded by: Councilman Drabkin 4-0aye, motion carried
Respectfully Submitted,
Kathleen A. Gundberg
The Audit/Workshop Meeting was held on November 30, 2010 at 7:00pm at the Town Hall.
PRESENT:
Supervisor Chipman Councilwoman Archer Councilman Cilenti
Councilman Drabkin Councilman Spano Deputy Town Clerk Terwilliger
PLEDGE:
Supervisor opened the meeting and Len Bernardo led the Pledge of Allegiance to the Flag.
PRESENTATION ON PUBLIC SAFTEY:
A Presentation was given by Richard Miller to the Town Board in reference to the office of public safety. He discussed the pros of creating local jobs, generating revenue & increasing public safety at no additional cost to the Town. Mr. Miller discussed sample grants available that the Town can apply & qualify for that would cover the expenses of peace officers. The Town Board was asked to review the packets and discussion of a plan will be made at a later date.
APPROVAL OF BILLS:
A Motion was made by Councilman Cilenti to approve the following bills as audited this date
General Fund 2012 Abstract 13 $ 28,142.38
Highway Fund 2012 Abstract 13 $ 9,595.26
General Fund 2012 Abstract 01 $ 180,117.90
Highway Fund 2012 Abstract 01 $ 33,745.10
Street Lighting $ 403.32
______________
$ 252,003.86
HIGHWAY GARAGE REPAIRS:
There was a discussion about the bids for the Highway columns repair. Barry Medenbach, Engineer will put together the blue prints for the repairs and report back to the Town Board
RATE CHANGES:
Mike Baden Chairman of the Planning Board discussed with the Town Board increase on fees in reference to the Planning and Zoning departments. The discussion included what fees should be increased and the amount of increasing fees. Additional expenses such as DEC notifications, Xerox fees, and certified mail should be additional costs to the applicant. Mike Baden stated he’ll put together a packet for the board to review.
TRANSFER STATION:
There was a lengthy discussion of procedures and fees with the Town transfer station. Councilman Drabkin gave his suggestions of increasing commercial business fees, a surcharge fee on the sale of tickets, and the inaccuracy of the scale is a problem. Supervisor Chipman also discussed the issue of chipping brush becoming costly with the use of fuel. Councilman Drabkin stated he is going to do an observation day and report back to the board his findings.
ADJOURNMENT:
A Motion was made by Councilman Cilenti to adjourn the meeting at 8:16 pm.
Seconded by: Councilman Drabkin motion carried
Respectfully submitted,
Loretta Terwilliger
Deputy Town Clerk