Town of Rochester Town Board
Special Meeting
April 15, 2021 4:00pm
As of 04-14-2021

Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID: 854 0587 2461 Password: 308601

I. Call to Order – Pledge to the Flag – Roll Call

II. Resolution
A. Authorizing a contract
Recommended Resolution:
WHEREAS, the Town of Rochester, New York applied for and obtained funding for the project titled, “Alligerville Fire Station and Emergency Shelter” through a Community Development Block Grant Recovery (CDBG-DR) obtained through the New York State Governor’s Office of Storm Recovery (GOSR), New York Rising Community Reconstruction Program; and
WHEREAS, the New York Governor’s Office of Storm Recovery reviewed plans and specifications and other required documentation and by email communication, submitted by Alfandre Architecture, and, by email communication on November 25, 2020, approved said documents; and
WHEREAS, the project was formally bid in accordance with municipal requirements, and publicly advertised on December 10, 2020; and
WHEREAS, in accordance with Wick’s Law requirements, the project was released with four separate bid forms, requiring separate bid forms for General Contracting, Electrical Contracting, HVAC Contracting, and Plumbing Contracting; and
WHEREAS, respondents were to return bid responses no later than Friday, January 22, 2021, at 3:00 PM in the form of base bid, acknowledge allowances, and include in their Base Contract any or all Alternate/Deduct Scopes of Work as described on the released bid form: and
WHEREAS, four (4) General Construction bids were received on January 22, 2021 and publicly opened and read aloud, with the lowest responsible bid at $1,235,000.00 and the highest bid $1,578,347.00; and
WHEREAS, on February 11, 2021 with resolution #100-2021 the Town of Rochester selected and awarded a contract agreement to Meyer Contracting Corporation, 12 Charles Street, Pleasant Valley, NY 12569, in the amount of $1,235,000.00, contingent on the approval of the Governor’s Office of Storm Recovery; and
WHEREAS, on February 15, 2021 the Town of Rochester conveyed offer of contract agreement to Meyer Contracting Corporation, 12 Charles Street, Pleasant Valley, NY 12569, and
WHEREAS, on April 2, 2021, Meyer Contracting Corporation, citing the requirements of the State of New York General Municipal Law Section 105, stating that contracts not awarded within the time provided by the law may be withdrawn, submitted by letter its notice of Withdrawal of Bid for the above project; and
WHEREAS, General Municipal Law provides that a bidder may withdraw its bid, if a contract is not awarded within 45 days of the receipt of the bid, and in this instance the bid contract was awarded well within the 45-day time period; and
WHEREAS, Meyer Contracting Corporation refused to enter into the contract in accordance without deviating from the material terms of the bid and the bid specifications, and
WHEREAS, on April 8, 2021 the Town of Rochester Town Board accepted the withdrawal with resolution #1xx-2021[insert resolution number]; and
WHEREAS, all remaining bidders were requested to submit amended materials costs due to escalated lumber and metal cost, and
WHEREAS, the second lowest responsible bidder for General Construction services is Barone Construction Group, Inc., 23 New Paltz Road, Highland, NY 12528; and
THEREFORE, BE IT RESOLVED that the Town of Rochester Town Board selects and awards a contract agreement to Barone Construction Group, Inc., 23 New Paltz Road, Highland, NY 12528 for General Construction in the amount of $1,422,010.00, contingent upon GOSR review and authorization to execute said contract agreement.
By Order of the Town Board of the Town of Rochester, New York, on this 15th day of April 2021.

III. Discussion
Planning Board letter

IV. Adjournment