Town of Rochester Town Board
Special Meeting
February 11, 2021 6:30pm
As of 02-09-2021
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID: 811 1423 5623 Password: 484542
I. Call to Order – Pledge to the Flag – Roll Call
II. Request to Consider Zoning District Inclusion in the Economic Enterprise Overlay District
Walnut Brook LLC
5688 Route 209, Accord, NY
SBL 76.2-2-10, 15.4 acres
B Zoning District, AP and FD Overlay Zoning District
III. Resolutions
A. Award of Bid, Alligerville Fire Station and Emergency Shelter: General Construction
Recommended Resolution;
WHEREAS, the Town of Rochester, New York applied for and obtained funding for the project titled, “Alligerville Fire Station and Emergency Shelter” through a Community Development Block Grant Recovery (CDBG-DR) obtained through the New York State Governor’s Office of Storm Recovery (GOSR), New York Rising Community Reconstruction Program; and
WHEREAS, the New York Governor’s Office of Storm Recovery reviewed plans and specifications and other required documentation and by email communication, submitted by Alfandre Architecture, and, by email communication on November 25, 2020, approved said documents; and
WHEREAS, the project was formally bid in accordance with municipal requirements, and publicly advertised on December 10, 2020; and
WHEREAS, in accordance with Wick’s Law requirements, the project was released with four separate bid forms, requiring separate bid forms for General Contracting, Electrical Contracting, HVAC Contracting, and Plumbing Contracting; and
WHEREAS, respondents were to return bid responses no later than Friday, January 22, 2021, at 3:00 PM and
WHEREAS, respondents were required to submit a base bid, acknowledge allowances, and include in their Base Contract any or all Alternate/Deduct Scopes of Work as described on the released bid form: and
WHEREAS, four (4) General Construction bids were received on January 22, 2021 and publicly opened and read aloud, with the lowest responsible bid at $1,235,000.00 and the highest bid $1,578,347.00; and
WHEREAS, the lowest responsible bidder for General Construction services is Meyer Contracting Corporation, 12 Charles Street, Pleasant Valley, NY 12569, in the amount of $1,235,000.00.
THEREFORE, BE IT RESOLVED that the Town of Rochester, NY selects and awards a contract agreement to Meyer Contracting Corporation in the amount of $1,235,000.00, contingent upon GOSR review and authorization to execute said contract agreement.
By Order of the Town Board of the Town of Rochester, New York, on this ¬¬¬¬11th day of February, 2021.
B. Award of Bid, Alligerville Fire Station and Emergency Shelter: Electrical Contracting
Recommended Resolution;
WHEREAS, the Town of Rochester, New York applied for and obtained funding for the project titled, “Alligerville Fire Station and Emergency Shelter” through a Community Development Block Grant Recovery (CDBG-DR) obtained through the New York State Governor’s Office of Storm Recovery (GOSR), New York Rising Community Reconstruction Program; and
WHEREAS, the New York Governor’s Office of Storm Recovery reviewed plans and specifications and other required documentation and by email communication, submitted by Alfandre Architecture, and, by email communication on November 25, 2020, approved said documents; and
WHEREAS, the project was formally bid in accordance with municipal requirements, and publicly advertised on December 10, 2020; and
WHEREAS, in accordance with Wick’s Law requirements, the project was released with four separate bid forms, requiring separate bid forms for General Contracting, Electrical Contracting, HVAC Contracting, and Plumbing Contracting; and
WHEREAS, respondents were to return bid responses no later than Friday, January 22, 2021, at 3:00 PM and
WHEREAS, respondents were required to submit a base bid, acknowledge allowances, and include in their Base Contract any or all Alternate/Deduct Scopes of Work as described on the released bid form: and
WHEREAS, four (4) Electrical Contracting Bids were received on January 22, 2021 and publicly opened and read aloud, with the lowest responsible bid at $197,489.00 and the highest bid $265,200.00; and
WHEREAS, the lowest responsible bidder for Electrical Contracting services is Mehl Electric Company, Inc., 74 South Main Street, Pearl River, NY, 10965, in the amount of $197,489.00.
THEREFORE, BE IT RESOLVED that the Town of Rochester, NY selects and awards a contract agreement to Mehl Electric Company, Inc. the amount of $197,489.00, contingent upon GOSR review and authorization to execute said contract agreement.
By Order of the Town Board of the Town of Rochester, New York, on this ¬¬¬¬11th day of February, 2021.
C. Award of Bid, Alligerville Fire Station and Emergency Shelter: Mechanical Construction
Recommended Resolution;
WHEREAS, the Town of Rochester, New York applied for and obtained funding for the project titled, “Alligerville Fire Station and Emergency Shelter” through a Community Development Block Grant Recovery (CDBG-DR) obtained through the New York State Governor’s Office of Storm Recovery (GOSR), New York Rising Community Reconstruction Program; and
WHEREAS, the New York Governor’s Office of Storm Recovery reviewed plans and specifications and other required documentation and by email communication, submitted by Alfandre Architecture, and, by email communication on November 25, 2020, approved said documents; and
WHEREAS, the project was formally bid in accordance with municipal requirements, and publicly advertised on December 10, 2020; and
WHEREAS, in accordance with Wick’s Law requirements, the project was released with four separate bid forms, requiring separate bid forms for General Contracting, Electrical Contracting, HVAC Contracting, and Plumbing Contracting; and
WHEREAS, respondents were to return bid responses no later than Friday, January 22, 2021, at 3:00 PM and
WHEREAS, respondents were required to submit a base bid, acknowledge allowances, and include in their Base Contract any or all Alternate/Deduct Scopes of Work as described on the released bid form: and
WHEREAS, two (2) Mechanical Construction bids were received on January 22, 2021 and publicly opened and read aloud, with the lowest responsible bid at $417,000 and the highest bid $418,000.00; and
WHEREAS, the lowest responsible bidder for Mechanical Construction services is T. McElligott, Inc., of 589 River Street, Troy, NY 12180, in the amount of $417,000.00.
THEREFORE, BE IT RESOLVED that the Town of Rochester, NY selects and awards a contract agreement to T. McElligott, Inc. in the amount of $417,000.00, contingent upon GOSR review and authorization to execute said contract agreement.
By Order of the Town Board of the Town of Rochester, New York, on this ¬¬¬¬11th day of February, 2021.
D. Award of Bid, Town of Rochester Town Hall: Fire Alarm System
Recommended Resolution;
WHEREAS, the Town of Rochester Town Board has received recommendation by the Town insurance carrier a fire and smoke alarm system for the Town of Rochester Town Hall is needed and necessary; and
WHEREAS, The Town of Rochester is seeking a fully designed, installed, and continuing monitoring services for a smoke and fire alarm system at 50 Scenic Road, Accord, NY 12404 for the Highway Garage and the Town Hall; and
WHEREAS, The Highway Garage should utilize Rate of Rise sensors and he Town Hall should utilize Smoke and Carbon Monoxide detectors; and
WHEREAS, the project was formally bid in accordance with municipal requirements, and publicly advertised on January 11, 2021 on the NYS Contract Reporter and in the January 14, 2021 Shawangunk Journal newspaper; and
WHEREAS, respondents were to return bid responses no later than Wednesday, February 3, 2021, at 2:00 PM and
WHEREAS, respondents were required to submit a combined priced bid for design of the system, Installation of the system, and monitoring of the system; and
WHEREAS, Six (6) bids were received ranging from a low bid of $16,471.00 to a high bid of $36,141.06; and
WHEREAS, the lowest responsible bidder for services is ________of _______________, in the amount of ______________.
THEREFORE, BE IT RESOLVED that the Town of Rochester, NY selects and awards a contract agreement to ______________, in the amount of ______________, contingent upon authorization to execute said contract agreement.
By Order of the Town Board of the Town of Rochester, New York, on this ¬¬¬¬11th day of February, 2021.
E. Authorizing the Supervisor to Execute a Contract
Recommended Resolution; The Town Board authorizes the Town Supervisor to execute a contract between the Town of Rochester and Rebecca Paddock-Stange for the services of consultant to the Code Enforcement Office for a one-month period commencing on Feb. 8, 2021 at a rate of $30.00 per hour, contractually, to assist in the training of the Zoning Coordinator. All hours of work shall be certified by the Code Enforcement Officer as to the accuracy.
IV. Adjournment