Town Board Regular Meeting Agenda – 9-5-2019

Town of Rochester Town Board
Regular Meeting
Sept. 5 2019 6:30pm
Town of Rochester Town Hall, 50 Scenic Dr, Accord, NY
As of 9-04-2019

I. Call to Order – Pledge to The Flag – Roll Call

II. Action on Minutes
Recommended resolution; accepting the minutes of the meetings listed, as amended by the Supervisor.
Aug. 1, 2019 Regular Meeting
Aug. 13, 2019 Special Meeting
Aug. 29, 2019 Audit/Workshop Meeting

III. Supervisor’s Report Aug. 2019 – Filed with the Town Clerk

IV. Meeting Calendar
Sept. 9 Planning Board Regular Meeting Accord Firehouse 7pm
Sept. 12 Environmental Conservation Commission Town Hall 6:30pm
Sept. 16 Historic Preservation Commission Town Hall 2pm
Sept. 17 Ulster County Legislature County Office Bldg., Kingston 7pm
Sept. 18 Youth Commission Harold Lipton Community Ctr 9:30am
Sept. 19 ECC 3rd Thursday Nature Series Town Hall 6:30pm
How to Recycle Better and Contribute to a Zero Waste Future
Sept. 19 Zoning Board of Appeals Accord Firehouse 7pm
Sept. 26 Town Board Audit/Workshop Meeting Town Hall 6pm
Sept. 30 Planning Board Workshop (if needed) Town Hall 6:30pm
Oct. 3 Town Board Regular Meeting Town Hall 6:30pm

V. Attorney for the Town Update

VI. Supervisor’s Update/Correspondence Report

VII. Dept. Updates/Liaison Reports

VIII. Chief Constable Report

IX. Board Member Time

X. Public Comment

XI. Discussion

A. IT Consultant Update

B. County and other Municipality Shared Services Projects

C. Potential Amendment to Resolution # 200-2019, PERSONNEL COMPLAINT PROCEDURE

D. Town Hall HVAC Project

E. Samples of Noise Ordinances

XII. Resolutions
A. Setting Public Hearing Local Law 3 of 2019
Recommended resolution; Upon recommendation of the Assessor, pursuant to Municipal Home Rule, the Town Board hereby sets a date for the public hearing of Local Law 3 of 2019, a local law amending Local Law 2-2007, renumbering for organizational purposes Chapter 111 of the Code of the Town of Rochester, Building Construction, to new number Chapter 65 of the Code of the Town of Rochester, Building Construction, to be held 7:00pm Thursday Sept. 5, 2019 at the Town of Rochester Town Hall, 50 Scenic Road, Accord, NY 12404. The monthly Town Board meeting will commence at the conclusion of the public hearing. The Town Board further directs the Town Clerk to post and circulate legal notice and provide a copy of such Local Law to be made available in the Town Clerk office and posted on the Town website.

B. Setting Public Hearing Local Law 4 of 2019
Recommended resolution; Upon recommendation of the Assessor, pursuant to Municipal Home Rule, the Town Board hereby sets a date for the public hearing of Local Law 4 of 2019, a local law amending Local Law 2-2014, to make corrections of errors and omissions to Chapter 140, Zoning to be held 7:00pm Thursday Sept. 5, 2019 at the Town of Rochester Town Hall, 50 Scenic Road, Accord, NY 12404. The monthly Town Board meeting will commence at the conclusion of the public hearing. The Town Board further directs the Town Clerk to post and circulate legal notice, provide referral for comment to the Town of Rochester Planning Board and Ulster County Planning Board, and provide a copy of such Local Law to be made available in the Town Clerk office and posted on the Town website.

C. 2019 Budget Modifications
Recommended resolution; The Town Board authorizes modification of the 2019 General Fund and Highway Fund budgets, as presented.

D. Intermunicipal Agreement with the Towns of Rochester, Marbletown, and Rosendale
Recommended resolution; The Town Board authorizes the Supervisor to sign the Intermunicipal Agreement with the Towns of Marbletown and Rosendale upon the terms and conditions of the agreement for the period October 1, 2019 through September 30, 2025.

E. Appointment of Assessor
Recommended resolution; The Town Board appoints Michael Dunham be employed in the capacity as Town Assessor, contingent upon the terms and conditions of the intermunicipal agreement between the Towns of Rochester, Marbletown, and Rosendale for the period October 1, 2019 through September 30, 2025.

F. Appointment of Assessor
Recommended resolution; The Town Board authorizes the Town Supervisor to make payment of $100 to the Town of Esopus to help defray the costs of the NYS mandated sexual harassment training classes.
G. Extension of Lease
Recommended resolution; The Town Board authorizes the Supervisor to sign a lease contract with Pitney Bowes for postage machine lease effective Dec. 1, 2019 for a term of 60 months @ $39.60 per month, to be billed quarterly.\\

H. NYC DEC Petroleum Bulk Storage Permit
Recommended resolution; The Town Board authorizes the Supervisor to submit payment of $300.00 to be sent with the NYS DEC Petroleum Bulk Storage Permit application.

Town of Rochester Town Board
Regular Meeting
Sept. 5 2019 6:30pm
Town of Rochester Town Hall, 50 Scenic Dr, Accord, NY
As of 9-05-2019

Additional Resolutions
I. Appointment of Temporary Assessor Field Worker (PT)
Recommended resolution; Upon recommendation of the Assessor and Supervisor, the Town Board appoints Laura Brown to the position of Temporary Assessor Field Worker (PT) retroactive to Aug. 19, 2019 at a rate of $14.00 per hour for up to 30 hours worked per week.

J. Appointment of Recreation Aide (PT)
Recommended resolution; Upon recommendation of the Recreation Director and Supervisor, the Town Board appoints Jennifer Conner, Lisa Babcock, Hunter Bender, Kaitlyn Hoar, Christine Oquendo, Alexis Delanoy, and Cheyenne Freer to the position of Recreation Aide (PT), effective September 15, 2019 at a rate of $11.40 per hour, subject to the total amount budgeted in the 2019 General Fund budget code A7310.111 and satisfactory completion of Town of Rochester required background check.

K. Budget Workshop meetings
Recommended resolution; The Town Board authorizes the Supervisor to schedule 2020 budget workshop meetings to be held October 9, October 16, and October 23, 2019 beginning at 6:00pm at Town Hall and directs the Town Clerk to post legal notice of these meetings.

L. Special Meeting
Recommended resolution; The Town Board authorizes the Supervisor to schedule a special meeting to be held September 10, 2019 at 6:30pm at Town Hall and directs the Town Clerk to post legal notice of this meeting. The meeting is proposed to be conducted in executive session for the purpose of hearing and discussion of matters leading to the employment, demotion, discipline, suspension, dismissal or removal of a particular employee.

II. Audit of bills for abstract 9-2019, General Fund and 9-2019 Grant Fund.

III. Proposed Executive Session
Recommended Resolution; The Town Board motions to enter into Executive Session for the purposes of discussion concerning matters leading to the employment, demotion, discipline, suspension, dismissal or removal of a particular employee. The attorney for the Town and the Town Clerk are requested to attend.

IV. Adjournment