Town Board Regular Meeting Agenda – 7-6-2020

Town of Rochester Town Board
Regular Meeting
July 6, 2020 6:30pm
As of 7-01-2020

Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID: 894 4269 3865 Password: 171518

I. Call to Order – Pledge to the Flag – Roll Call

II. Public Hearing
Local Law 3-2020
Amending Chapter 132, Vehicles and Traffic, of the Code of the Town of Rochester

III. SEQRA – Parts II & III
Local Law 3-2020
Amending Chapter 132, Vehicles and Traffic, of the Code of the Town of Rochester
Recommended resolution: The Town Board has determined Local Law 3 of 2020, Amending Chapter 132, Vehicles and Traffic, of the Code of the Town of Rochester, as being an Unlisted Action under SEQRA and declares a Negative Declaration, having reviewed Part 1 and 2 of the Short Form Environmental Assessment Form, having determined that Local Law 3 of 2020 will not result in a significant adverse environmental impact and consequently no EIS will be prepared.

IV. Public Comment Report – Town Clerk

V. Attorney for the Town Report

VI. Supervisor’s Report
• June 2020 – Filed with the Town Clerk
• June 2020 – Receipts received from the Town Clerk’s office $
• June 2020 Revenue

VII. Announcement of June 2020 Payments
Abstract 6-2020
General Fund $ 94,957.18
Highway Fund $ 103,214.80
Street Lighting Fund $ 394.61
Grant Account $ 1,148.07

VIII. Supervisor’s Update/Correspondence Report
• COVID-19 Report
• Shared Work Program
• Census 2020

IX. Dept. Updates/Liaison Report

X. Highway Supt. Report

XI. Constabulary Report

XII. Town Clerk Report

XIII. Resolutions

A. Local Law 3-2020
Recommended resolution: The Town Board adopts Local Law 3-2020, Amending Chapter 132, Vehicles and Traffic, of the Code of the Town of Rochester, and requests the Town Clerk file the Local Law with the Department of State.

B. Action on Minutes
Recommended resolution: The Town Board accepts the minutes of the June 4, 2020 Regular Meeting, June 17, 2020 Special Meeting, and June 25, 2020 Workshop Meeting.

C. MuniciPay Acceptance
Recommended resolution:
WHEREAS, after review by the Town Attorney, Resolution # 83-2015 adopted July 2, 2015 the Town or Rochester Town Board entered into contract with MuniciPAY with no set-up fees, monthly fees or processing fees assessed to the municipality.

WHEREAS, MuniciPAY is an electronic payment processing solution designed specifically for the government, education and utility industries.

WHEREAS, Municipay allows municipalities to pass a fee along to the individual choosing to pay via a credit card, or with an electronic check online.

WHEREAS, Municipay offers an online payment portal that lets them make payments to any Town Department by credit card or ACH from their checking account.

WHEREAS, all payments, whether accepted over-the-counter, via phone, by mail, or online, are captured in one comprehensive reporting system.

WHEREAS, Town Clerk Gundberg met with various departments that would utilize this payment option.

WHEREAS, MuniciPAY would generate a link to be placed on the Town website.

THEREFORE, the Town of Rochester Town Board hereby authorizes the Town Clerk to work with MuniciPAY on migrating accounts to a link to be placed on the Town of Rochester website.

D. 2020 Budget Modifications
Recommended resolution: Upon recommendation of the Town Supervisor, the Town Board authorizes modification of the 2020 General Fund and Highway Fund budgets, as presented.

E. Bond Anticipation Note, 2020 Renewal
Recommended resolution:
WHEREAS, Pursuant to a bond resolution dated June 7, 2018, duly adopted by the Town Board of the Town of Rochester on said date, authorizing the issuance of serial bonds of said Town in the amounts and for the purposes as detailed below, and delegating to the Town Supervisor, as chief fiscal officer, power to authorize the issuance of and to sell bond anticipation notes, including renewals thereof, in anticipation of the issuance and sale of said bonds, which power is in full force and effect and has not been modified, amended or revoked, and

WHEREAS, The proposed note is issued for the purpose of renewing, in part, a $241,165 Bond Anticipation Note, 2019 (Renewal), dated July 16, 2019 and maturing July 16, 2020, which is the only bond anticipation notes presently outstanding in anticipation of the sale of said bonds. The balance of said outstanding note in the amount of $70,000 will be paid from available current fund Highway Fund DA9730.600 as appropriated by the 2020 budget, and shall be allocated among the projects and issues as set forth in the schedule below:

a) $60,630 to pay part of the cost of the reconstruction and resurfacing of roads, including curbs, gutters, sidewalks, drainage and costs incidental thereto (period of probable usefulness, 15 years, limited to 5 years), which is not an assessable improvement. The total amount of serial bonds authorized to be issued for such class of objects or purposes is $110,630, pursuant to the aforementioned bond resolution. Such $60,630 is issued for the purpose of renewing, in part, the outstanding $85,630 portion of the $241,165 note. The balance of said outstanding portion, in the amount of $25,000, will be paid on the date hereof from available current funds appropriated therefor and shall constitute the second installment of the principal amount of such indebtedness, the sum of $25,000 having heretofore been paid on July 16, 2019, which amount constituted the first installment of the principal amount of such indebtedness. The amount of bonds remaining to be issued therefor is $60,630. The date of the first bond anticipation note issued in anticipation of the said of said bonds was July 19, 2018.

b) $110,535 to pay part of the cost of the purchase of heavy equipment for the Highway Department (period of probable usefulness, 15 years, limited to 5 years), which is not an assessable improvement. The total amount of serial bonds authorized to be issued for such class of objects or purposes is $200,535, pursuant to the aforementioned bond resolution. Such $110,535 is issued for the purpose of renewing, in part, the outstanding $155,535 portion of the $241,165 note. The balance of said outstanding portion, in the amount of $45,000, will be paid on the date hereof from available current funds appropriated therefor and shall constitute the second installment of the principal amount of such indebtedness, the sum of $45,000 having heretofore been paid on July 16, 2019, which amount constituted the first installment of the principal amount of such indebtedness. The amount of bonds remaining to be issued therefor is $110,535. The date of the first bond anticipation note issued in anticipation of the said of said bonds was July 19, 2018.

THEREFORE, The Town Board authorizes the Town Supervisor to commence the issuance of a bond anticipation renewal note of said Town in the principal amount of $171,165 in anticipation of the sale of said bonds. Said renewal note shall be dated July 16, 2020, shall be numbered CR-1, shall be of the denomination of $171,165, shall bear interest at the rate of three and fifty hundredths per centum (3.50%) per annum, payable at maturity, shall mature on July 16, 2021, and both principal of and interest on said note shall be payable in lawful money of the United States of America (Federal Funds) at the Office of the Town Clerk, in Accord, New York. Such note is a renewal note.

F. Award of Abrasive Sand Bid
Recommended resolution: Upon recommendation of the Town Supervisor and Highway Superintendent, the Town Board accepts the bid of _________ for abrasive screenings, guaranteed valid for a period of 1 year from July 1, 2020 through June 30, 2021.
Sole Bid:
Frank Kortright Excavating, Inc. 633 Cherrytown Road, Kerhonkson, NY 12446
$7.30/ton Conversion rate: 1.42 ton/ 1 cubic yard
F.O.B. at pit located at 103 Rochester Center Road, Accord, NY 12404

G. Appointment of Fire Inspector (PT)
Recommended resolution: Upon recommendation of the Code Enforcement Officer, the Town Board authorizes the Supervisor to extend offer of employment to _________ for the position of Fire Inspector (PT), effective July 12, 2020, not to exceed an average of 15 hours per week worked for the remaining 25 weeks of 2020, to be compensated at a rate of $19.00 per hour. The position shall be managed by the Code Enforcement Officer as to exact hours and duties assigned.

H. Request to Ulster County Personnel Department
Recommended resolution: Upon recommendation of the Town Supervisor, the Town Board authorizes the Supervisor to send a letter to the Ulster County Personnel Department requesting it to furnish the Town with the names of persons on an appropriate eligible list established by the department which, is requested by the Town of Rochester to be limited to Town of Rochester residents for the February 21, 2019 classified position Zoning Coordinator (fulltime), in accordance with New York Consolidated Laws, Civil Service Law CVS § 23 (4). Services by state department of civil service; certification of state and municipal eligible lists.

I. Request to Ulster County Personnel Department to Create an Employment Position
Recommended resolution: Upon recommendation of the Town Supervisor, the Town Board authorizes the Supervisor to send a New Position Duties Statement to the Ulster County Personnel Department requesting creation of a Temporary Clerk (PT) for the period of August 17, 2020 through September 19, 2020, not to exceed 25 hours worked per week. The position to be managed by the Town Supervisor as to exact hours and duties assigned and the employee will work in the Supervisor’s Office for training purposes.


K. Tobacco Free Zone, Amending Resolution 86-2010
Recommended resolution:
Resolution 86-2010 shall be amended as indicated below.
The words
“THEREFORE, from this day forward the Town Park located at: Scenic Road, Accord, New York under the direction and oversight of: Town of Rochetser are duly designated as tobacco-free zone.

Appropriate signage will be posted designated the tobacco-free zone”.

Shall be replaced with
“THEREFORE, from this day forward the Town Park, located at Scenic Road, Accord, New York, and the Harold Lipton Community Center located at 15 Tobacco Road, Accord, New York are duly designated as tobacco-free zones and appropriate signage will be posted designating the tobacco-free zones.”

XIV. Discussion/Possible Resolutions
• IT Consultant RFP
• Building Condition RFP
• Williams Lumber easement for O&W Rail Trail
• Constabulary
• Spectrum Broadband Service

XV. Board Member Time

XVI. Adjournment in memory of
• All suffering worldwide from the COVID-19 virus
• Raymond Ellery