Town of Rochester Town Board
Public Hearing/Regular Meeting
June 3, 2021 6:30pm
As of 6-01-2021
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number
+1 929 205 6099 Meeting ID: 818 3456 7947 Password: 560286
Join Zoom Meeting https://us02web.zoom.us/j/81834567947?pwd=MXJaSGk2aXZkUnBCSGNrRUp0Ukt2QT09
I. Call to Order – Pledge to the Flag – Roll Call
II. Public Hearing – Local Law 3-2021 , Amending Chapter 132, Vehicles and Traffic
NOTICE IS HEREBY GIVEN, that pursuant to Town Law, the Town Board of the Town of Rochester, will hold a public hearing on Local Law 3-2021, Amending Chapter 132, Vehicles and Traffic to add amend No Parking areas in the Town of Rochester on June 3rd, 2021 commencing at 6:30PM via videoconference and teleconference, consistent with NYS Governor’s Executive Order 202.1 and successors addressing the COVID-19 virus.
III. SEQRA Determination – Local Law 3-2021 , Amending Chapter 132, Vehicles and Traffic
REGULAR MEETING Immediately to follow the Public Hearing
I. Discussion/Possible Resolution
A. Local Law 3-2021 , Amending Chapter 132, Vehicles and Traffic
II. Public Comment Report – Town Clerk
III. Attorney for the Town Report
IV. Town Clerk/Tax Collector Report
V. Highway Supt. Report
VI. Annual Update Document Report for the Fiscal Year Ending 12/31/2020
Recommended resolution: The Town Board accepts the Annual Financial Report Update Document (AUD) for the fiscal year ended 12/31/2020, as prepared on behalf of the Town of Rochester by Sickler, Torchia, Allen & Churchill CPAs PC.
The AUD report was e-filed on ___________ on behalf of the Town Supervisor by Sickler, Torchia, Allen & Churchill CPAs PC to the State of New York, Office of the State Comptroller, Division of Local Government and School Accountability.
VII. Supervisor’s Report
May 2021 report – Filed with the Town Clerk
Mayl 2021 Financials
Revenue
Receipts received from the Town Clerk’s office $TBD
Expenditures
Abstract 4-2021
General Fund $69,224.33
Highway Fund $119,292.56
Street Lighting Fund $502.04
Escrow Fund $6,026.80
Grant Fund $4,000.00
VIII. Supervisor’s Update/Correspondence Report
A. Monthly Correspondence
B. Assessor report – Grievance Day
C. COVID-19 report – Vaccination Site
D. NY Rising – Alligerville Firehouse update
E. Memorial Day Parade/Veterans Park Ceremony
F. Summer Recreation Program
G. Playground Equipment
H. Code Enforcement Vehicle
I. Ash Tree Arts Festival
IX. Dept. Updates/Liaison Reports
X. Town Board Member Time
XI. Resolutions
A. Action on Minutes
Recommended Resolution: The Town Board accepts the minutes of the May 3, 2021 Special Meeting, May 6, 2021 Regular Meeting, May 13, 2021 Special Meeting 1, May 13 Special Meeting 2, and May 24, 2021 Special Meeting. The minutes of the May 26, 2021 Public Hearing, and May 26, 2021 Workshop meeting are tabled.
B. Acceptance of Donations
Recommended Resolution: The Town Board accepts donations of $100.00 from Pam and Charles Stocking and $250.00 from the Rondout Valley Federation of Teachers & School Related Professionals for the Summer Recreation Program.
C. Authorization to Work Additional Hours
Recommended Resolution; The Town Board authorizes Christina Ferrara to work an additional 5 hours per week to assist the Assessor until June 30, 2021 and to work “as needed hours” to take minutes for the Planning Board and Zoning Board of Appeals in addition to normal work hours as 1st deputy clerk and will be compensated at the regular rate of pay.
D. Appointment of Employee
Recommended Resolution; The Town Board, upon recommendation and consent of Justice Elaine LaFlamme, appoints _________ to the position of Clerk to Justice LaFlamme at a rate of pay of $17.50 per hour for a regular work period of 28 hours per week plus any additional court session hours effective June 21, 2021.
E. Appointment of Seasonal Employees
Recommended Resolution; The Town Board, upon recommendation of the Recreation Director, appoints ____________ to the Seasonal position of Recreation Aide at a rate of pay of $16.60 per hour not to exceed 32 hours per week for the period of June 28, 2021 through August 21, 2021.
F. Authorizing Payment
Recommended Resolution; The Town Board authorizes the Town Supervisor to make payment of $500,00 for expenses payable to the O&W Rail Trail Coalition per the Municipal Cooperation Agreement entered into June 27, 2016
G. 2021-2023 Abrasive Sand Bid – Results
The Town Board requests the Town Clerk post advertisement seeking sealed bids for abrasive screened sand for winter road use. Specifications of bids are available at the Town Clerk Office and on www.townofrochester.ny.gov. Bids are due on or before Wednesday June 2, 2021 at 11:00am at the office of the Town of Rochester Clerk, PO Box 65 / 50 Scenic Road, Accord, New York 12404 where they will be opened and read aloud. A non-collusion form and certified testing results shall be included as a part of the bid package. The Town Board has the right to reject any and all bids.
Specifications
1. The sand shall be hard with 100% passing 3/8″ screen, not more than 15% passing #50 mesh and not more than 4% passing #200 mesh and must be readily usable in spreading equipment.
2. Certified testing results shall be submitted as a part of the bid package.
3. Bid prices shall be priced per ton; variations will not be accepted.
4. The bidder’s attention is called to the fact that if scales are not available at plant site, the bidder must state conversion factor-weight per cubic yard on bid conversion sheet.
5. Sand is to be made available for pickup by trucks designated by Town of Rochester authorized entities and operated by authorized personnel.
6. Bids shall be guaranteed valid for a period of 2 years from July 1, 2021 through June 30, 2023.
Results of Bid Request: TBD
Recommended resolution: The Town Board awards the bid for abrasive screened sand for winter road use to ___________
XII. Discussion – Possible Resolutions
H. BAN Resolution – Mill Hook Bridge Funding
(pending receipt of the agreement from bond counsel)
Possible Recommended Resolution; TBD
I. Local Law 2-2021, Amendment of Chapter 140 – Short-Term Rental Law
1. SEQRA Part 2 Review – Local Law 2-2021
2. SEQRA Determination – Local Law 2-2021
3. Discussion of Public Comment
4. Possible Resolution
J. Marbletown First Aid Unit Shared Services Agreement
Discussion on Amount of Funding and Agreement
Possible Recommended resolution: The Town Board authorizes the Town Supervisor to sign the shared services agreement with the Marbletown First Aid Unit, as presented dated April 14, 2021.
K. Special Meeting
Discussion if additional meeting needed in June
Recommended resolution: The Town of Rochester sets a special workshop meeting to be held on _____________ at ___________pm and requests the Town Clerk post notice.
XIII. Discussion Items
A. Request for Zoning Designation Change – Beehive Rd.
B. Purchase of Town Property Request – (possible executive session if specific discussion)
C. Ulster County Public Works and Capital Projects Committee American Rescue Plan request
D. Assassor Position
E. American Tower lease extension proposal – Supervisor
F. Code Enforcement Request for Additional Staff – Supervisor/Councilwoman Enouen
G. Canabis Legislation
XIV. Executive Session
Recommended resolution; The Town of Rochester motions to enter into executive session for the purposes of discussion of
(1) the proposed acquisition, sale or lease of real properties
(2) potential litigation
(3) the discipline of particular employees
(4) collective bargaining negotiations
XV. Adjournment in memory of
• Olga Milan
• Zen Sawchuk
• Lisa Parisio
• Louis Bieronski
• John Johnson
• Mary Every
• Annamarie Reda
• All suffering worldwide from the COVID-19 virus