Town Board Regular Meeting Agenda – 4-2-2020

Town of Rochester Town Board
Regular Meeting
livestream broadcast on YouTube at
https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ

April 2, 2020 6:30pm
As of 3-31-2020

I. Call to Order – Pledge to the Flag – Moment of Remembrance – Roll Call

II. Public Hearing Local Law 2-2020, Establishing Best Value Procurement
Postponed

III. Supervisor’s Report
• March 2020 – Filed with the Town Clerk
• March 2020 receipts received from the Town Clerk’s office $ _______
• March 2020 CHIPS funding $88,093.46

IV. Announcement of Payments
Abstract 15-2019
General Fund $ 512.68
Highway Fund $ 2,300.00

Abstract 3-2020
General Fund $ 59,628.97
Highway Fund $ 39,387.64
Street Lighting Fund $ 401.23

V. Tax Collector Report

VI. Supervisor’s Update/Correspondence Report

VII. Attorney for the Town Report

VIII. Dept. Updates/Liaison Reports

IX. Highway Supt. Update

X. Constabulary Update

XI. Public Comment Report

XII. Resolutions
A. COVID-19 Employee Work Reduction Schedule and Compensation
Recommended resolution:
RESOLVED, to the extent allowable by law, the Town Board acting pursuant to the authority granted by New York General Municipal Law §92 and Governor’s Executive Order 202.4, grants to any Town employee, determined by the Town to be a non-essential employee, idled by the COVID-19 emergency, paid leave without charging accruals, or the ability to work from home, for all and any days the employee is directed by the Town not to report to their work location.

This resolution does not restrict the Town from requiring any non-essential personnel to work regular and/or modified work schedules, from requiring any employee to work from home, and/or from requiring any employee to work via an on-line, electronic, or other such platform. All non-essential employees shall remain ready and available to be called into work during their regular work hours each week. If an employee is unable or unwilling to report to work, the time that they are unable or unwilling to work will be charged to their sick, vacation or personal time.

To the extent allowable by law, for all essential workers who are reporting to their work location on a full-time basis and/or are working alternative schedules, they will continue to be paid their normal hourly or salary rates.

The Town Supervisor shall maintain a weekly record of all and any days the employee is directed by the Town not to report to their work location.

The paid leave granted by the action of the Town Board or the continued payment of employees’ normal hourly or salary rates as granted by the action of the Town Board shall sunset on the date of the discontinuation of Executive Order 202.4, or as further modified or determined by the Town Board.

B. Appointment of a Town Employee
Recommended resolution: Upon recommendation of the Highway Superintendent for a change in title of a highway department employee, the Town Board appoints Jared Gundberg to the position of Working Supervisor, effective April 5, 2020 to be compensated at the hourly wage rate in accordance with the terms and conditions of the collective bargaining agreement negotiated between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363 for the period January 1, 2020-December 31, 2022.

C. Authorizing the Supervisor to Extend a Contract with KAFAS
Recommended resolution: The Town Board authorizes the Town Supervisor to sign an extension of the shared services contract dated May 3, 2018, between the Kerhonkson Accord First Aid Squad and the Town of Rochester, as presented, effective through December 31, 2020.

D. Authorizing the Supervisor to Extend an Intermunicipal Agreement with the Accord Fire District
Recommended resolution: The Town Board authorizes the Town Supervisor to sign an extension of the Intermunicipal Agreement dated February 13, 2019, between the Accord Fire District and the Town of Rochester, as presented, effective through June 1, 2021.

E. Setting Public Hearing Date, Local Law 2-2020, Establishing Best Value Procurement
Recommended resolution: The Town Board sets a public hearing date for Local Law 2-2020, Establishing Best Value Procurement, to be held at 6:30pm on May 7, 2020 via video and teleconference and requests the Town Clerk post and advertise legal notice of such public hearing. The regular Town Board meeting will immediately follow.

F. Adoption of Procurement Policy
Recommended resolution: Pursuant to General Municipal Law §104-b, the Town Board adopts the Procurement Policy, as presented April 2, 2020, subject to future revision by the Town Board

G. Temporary Directive Regarding Town Spending by Departments
Recommended resolution.
Whereas, the Town of Rochester expects to be impacted in a loss for fiscal year 2020 of significant projected budget revenue for such line items as sales tax, mortgage tax, permit fees, fines and forfeited bail, and other revenue due to the COVID-19 pandemic, and
Whereas, the Town Budget Officer projects such revenue losses to be possibly 25% – 30% of the 2020 budgeted revenue,
Therefore, the Town Board, effective immediately, instructs all department heads that any single expenditure from the General Fund exceeding $250 for any General expenditure and $1,000 for any Highway Fund expenditure shall require request to and preapproval of the Budget Officer before such expenditure is made, and
Therefore, such directive shall remain in force until such time as the Budget Officer advises the Town Board of the lack of necessity for such directive.

H. 2020 Budget Modifications
Recommended resolution: The Town Board authorizes modification of the 2020 General Fund and Highway Fund budgets, as presented by the Town Supervisor.

I. Action on Minutes
Recommended resolution; accepting the minutes of these meetings.
• Feb. 6, 2020 Regular Meeting
• Feb. 6, 2020 Public Hearing: Local Law 1-2020
• Feb. 27, 2020 Audit/Budget Workshop Meeting
• March 5, 2020 Regular Meeting

J. Acceptance of Donation
Recommended resolution: The Town Board authorizes the Town Supervisor to accept donations of $478.00 from Alan and Arlene Levine, for the purchase of corned beef for the St. Patrick’s Day Community Luncheon and $350.00 from Stewarts Shops Holiday Match Program.

XIII. Discussion
• COVID-19
• Transfer Station/UCRRA
• Shawangunk Journal Request
• Resolution 44 of 2020 – Town Contractual Services
• IT Consultant
• Building Conditions RFP

XIV. Board Member Time

XV. Adjournment