Town of Rochester Town Board
Regular Meeting
February4, 2021 6:30pm
As of 02-01-2021

Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID:818 3456 7947 Password: 560286

I. Call to Order – Pledge to the Flag – Roll Call

II. Community Recognition
Recommended Resolution:
Whereas, on January 26, 2021 first responders from the Kerhonkson-Accord First Aid Squad responded to a call during a severe snowstorm to the Accord KwikMart parking lot for a person in labor; and
Whereas, the mother gave birth in the KwikMart parking lot and experienced complications for both mother and baby and the baby required CPR; and
Whereas, the quick-thinking actions and training of the volunteer personnel resulted in mother and baby doing fine; and
Therefore, the Town of Rochester Town Board wishes to extend recognition to the Kerhonkson-Accord First Aid Squad members who assisted the family in their time of need.

III. Public Comment Report – Town Clerk

IV. Attorney for the Town Report

V. Town Clerk/Tax Collector Report

VI. Highway Supt. Report

VII. Supervisor’s Report
January 2021 report – Filed with the Town Clerk

January2021 Financials
Revenue
Receipts received from the Town Clerk’s office $27,107.41
Expenditures
Abstract 13-2020
General Fund $38,078.96
Highway Fund $9,204.74
Street Lighting Fund $328.31
Grant Fund $43.63
Abstract 1-20201
General Fund $155,751.99
Highway Fund $200,308.99
Street Lighting Fund $101.39
Grant Fund $54.80

VIII. Supervisor’s Update/Correspondence Report
A. Monthly Correspondence
B. Assessor Report
C. COVID-19 Report
D. UCTC Request for Planning Projects update
E. NY Rising – Alligerville Firehouse update

IX. Dept. Updates/Liaison Reports/Town Board Member Time

X. Discussion
A. Fire Alarm Bids
B. Plan for Operations in the Event of a Declared Public Health Emergency Involving a Communicable Disease
C. Park Pavilion Rental Policy

XI. Resolutions
A. Action on Minutes
Recommended Resolution: The Town Board accepts the minutes of the January 4, 2021 Organizational Meeting, January7, 2021 Regular Meeting, January14, 2021Special Meeting, and January28, 2021 Workshop meetings

B. Acceptance of a Donation
Recommended Resolution: The Town of Rochester accepts a donation of $93.13 from St. Pauly’s Textile, Inc.

Recommended: Resolutions C., D.,&E. to bediscussed together as they are interconnected
C. Creation of Budget Code/Budget Modification
Recommended Resolution; The Town Board authorizes the Budget Officer to
1. Create General Fund Budget Line A1345.100, Purchasing, Personal Services and to fund such budget line in the amount of $2,880.00. (+$2,880)
2. Increase the amount budgeted for General Fund A1220.112, Supervisor Office, Personal Services from $33,670 to $38,470. (+$4,800)
3. Decrease the amount budgeted for General Fund A9060.800, Employee Benefits, Health and Medical Insurance from $280,725 to $273,045. (-$7680.00)

D. Creation of Stipend
Recommended Resolution: Upon recommendation of the Town Supervisor, The Town Board authorizes a stipend of $60 per week be paid in compensation to the Confidential Secretary to the Supervisor/Bookkeeper for coordinating all general fund purchasing of supplies and materials.

E. Change in Work Hours
Recommended Resolution: The Town of Rochester Town Board authorizes the Town Supervisor to increase the work hours for the Confidential Secretary to the Supervisor/Bookkeeper from 35 hours per week to 40 hours per week.

F. Appointment of Employee/Setting Rate of Compensation
Recommended Resolution: The Town of Rochester Town Board confirms theappointment of ________ to the vacant position of Laborer, Transfer Station, and establishes a compensation rate of $15.00 per hour for a work period of 24 hours per week, as budgeted. The Laborer position has been classified in the Labor category under the NYS Civil Service classification system.

G. Appointment of Employee/Setting Rate of Compensation
Recommended Resolution: The Town of Rochester Town Board confirms the appointment of________to the vacant position of Zoning Coordinator (provisional) and establishes a compensation rate of $20.00 per hour for a work period not to exceed 40 hours per week, as budgeted. The Zoning Coordinator position has been classified in the Competitive category under the NYS Civil Service classification. The appointed person has been reviewed by the Ulster County Personnel Department and has been confirmed as having the minimum qualifications required to be appointed provisionally.

H. Special Meeting
Recommended Resolution: The Town Board sets a special meeting to be held via videoconference on February 11, 2021 for the purpose of review of a request to consider an application for addition to the Economic Enterprise Overlay District and any other Town Board business. The Town Board requests the Town Clerk post required legal notice of the meeting.

I. Local Law 1 of 2021,
Amendment to Chapter 17, Ethics
Recommended Resolution:
Whereas, The Town of Rochester Town Board desires to amend the Code of the Town of Rochester, Chapter 17, Ethics to allow for an alternate member; and
Whereas,The Town of Rochester Town Board classifies this action as an Uncoordinated, Unlisted Action for the purposes of the State Environmental Quality Review Act, and the Supervisor has completed a Part 1 assessment for the action; and
THEREFORE, the Town Board requests the Town Clerk circulate and post notice of a public hearing for Local Law 1 of 2021, Amendment of Chapter 17, Ethics to be held March 4, 2021 at 6:30pm, to be held via videoconference in compliance with the Governor’s Executive Order 202.1 and successors and requests the Town Clerk post and advertise legal notice of such public hearing.

J. Local Law 2 of 2021,
Amendment of Chapter 140, Zoning, Short-Term Transient Rentals
Recommended Resolution:
Whereas, the Town of Rochester convened the Comprehensive Plan and Land Use Code Review Committee on February 6, 2020, and
Whereas, the committee has met and made written recommendation to the Town Board, and
Whereas, the Town Board determines with the increase in tourism over the past several years in the Town of Rochester and adjacent areas, there has been an increase in the number of property owners renting to tourists on a short-term transient basis, and
Whereas, the Town Board has reviewed the recommendations and made changes and has developed a local law which imposes mandatory regulations and requirements on all Town of Rochester property owners that desire to rent on a short-term transient basis their property. The purpose of such regulations and requirements are to assure that the properties being rented meet certain minimum safety and regulatory requirements thereby protecting both the property owners, occupants of such housing and the residents of the Town of Rochester, and
Whereas, the Town Board held a public hearing on December 9, 2020 and received comments on a draft local law 5 -2020 at such public hearing, and
Whereas, the Town Board received written comments on the draft from residents, the Town of Rochester Planning Board, and the Ulster County Planning Board, and
Whereas, the Town Board has made changes to the draft code in response to the written and verbal testimony, and
Therefore, the Town Board requests the Town Clerk circulate and post notice of a public hearing for Local Law 2 of 2021, Amendment of Chapter 140, Zoning, Short-Term Transient Rentals
to be held March 11, 2021 at 6:30pm, to be held via videoconference in compliance with the Governor’s Executive Order 202.1 and successors and requests the Town Clerk post and advertise legal notice of such public hearing and to circulate such local law to the Ulster County Planning Board and the Town of Rochester Planning Board for comment.

K. Notice of Public Bidding for Demolition of Existing Wood Deck Bridge and Installation of Concrete Deck Bridge
Recommended Resolution:
Whereas, The Town of Rochester, Ulster County, New York, is soliciting bids for the Demolition and Removal of the existing Steel Beam Bridge with Asphalt Deck (The Town will remove existing Wooden Deck and Railings) and Installation of Pre-Cast, Pre-Stressed Concrete Bridge Deck Beams, Steel Double Box Beam Bridge Rails, Modify Existing Concrete Abutment, and Blacktop Resurfacing of Approaches meeting the minimum specifications as defined by the project engineer and the Town of Rochester Highway Superintendent, and
Whereas, the Town Board is seeking bid proposals pursuant to the specifications and plans as developed by the project engineer, and
Whereas,all bids must be submitted in writing, sealed, and submitted to the Town of Rochester Clerk with a bid Due Date of March 8, 2021 @ 12:00pm. The sealed envelope must contain the wording “SEALED BID” stating “Bid for Bridge”, and
Whereas, all bids must be submitted with an affirmed non-collusive bidding certification or will not be considered for award, and
Whereas,the bid Opening will be conducted on March 8, 2021 at 2pm via videoconference, and
Whereas, bid award is anticipated to be on or about March 22, 2021, and
Whereas,The Town expects successful completion of the project by June 18, 2021, and
Whereas, Bid Sets may be obtained from project engineer Medenbach & Eggers, and
Whereas, Bids must include all costs including labor and materials for installation. The proposed bid specifications may be supplemented in whole or in part by at least equally superior parts, models and brands. Any specification to which the bidder cannot comply or believes not reasonable for compliance may be omitted or changed as seen fit by the bidder in order to meet the overall intent of the bidder’s vision for the bid item, and
Whereas, The bidder shall note clearly the deviation or omission from the bid specifications on the bid submission. Any failure to note such deviation or omission shall-serve as a basis for denial. The Town of Rochester reserves the right to deny or reject any bid for any specific-non-compliance with any item which is deemed of material importance to the Town of Rochester or for the submission of a bid with any inferior parts, models or brands, and the successful bidder shall comply with any and all provisions of the project included in the bid package, and
Therefore, The Town Board authorizes the Town Supervisor and Town Clerk to circulate notice of the bid request via the official town newspaper and on the NYS Contract Reporter.

L. Amendment to Resolution 159-2006,Change of Commission Title
Recommended Resolution: The Town of Rochester Town Board hereby amends resolution
159-2006 adopted December 7, 2006; as amended by resolution 59-2007, adopted March 28, 2007; as amended by resolution xx-2014, adopted February 28, 2014.
1. The term “Youth Commission” shall be changed to “Recreation Commission” wherever said term exists in the original resolution.
2. Additional changes to be made to the resolution shall be changed as noted to address the functions of the commission’s oversight of senior and adult residents needs of the Town of Rochester.
Establishment: Composition of Members
A Commission is hereby established which shall be known and designated as the “Town of Rochester RecreationCommission.” The Commission shall be composed of not less than five members, all residents of the town. At least one half of said Commission shall be at least twenty-one years of age and the remaining members may be at least 14 years of age or older. There will be established a Junior Youth Board, ages 10-18, to provide ongoing information.
Appointment; Terms
The members of the Commission will be appointed by the Town Board of the Town of Rochester for a period of three years. Of the members first appointed, at least two shall be appointed for terms of office of one year each and at least two for terms of office of two years each and at least two for terms of office of three years each. Thereafter, all appointments, except to fill vacancies, shall be for terms of office of three years each. Vacancies occurring otherwise than by expiration of terms of office shall be filled for the unexpired terms of the offices so filled.
Compensation
Members of the Commission shall serve without pay but shall be eligible to receive documented expenses related upon audit and approval of the Town Board, provided that such expenses are pre-approved.
Organization
The Commission shall take all action by majority vote. The Chairperson and Vice Chairperson of the Commission shall be appointed by the Town Board annually at its Organizational Meeting. The Commission shall elect a Secretary and will keep accurate records of its meetings and actions.
These monthly minutes will be sent to the Town Board and put on the Town’s website. The Commission shall also appoint one member, at least 21 years of age or older, as a representative to the Ulster Children’s Advocacy Network (UCAN).
Purpose
A. The Recreation Commission shall meet monthly to research and study the needs and problems of youth, adults,and seniors in the Town of Rochester, evaluate recreational and social needs and desires of all Rochester residents, develop plans and programs to be run by the Town of Rochester, implement programs in conjunction with the Ulster County Youth Bureau and the Ulster County Office of the Aging, evaluate programs to determine their effectiveness, coordinate the effective and efficient disbursement of aid received by the Town of Rochester and help prepare quarterly and annual reports for submission to the Ulster County Youth Bureau.
B. The RecreationCommission is to report directly to the Town Board all its findings and recommendations and, in conjunction with the Town Board, request assistance from the various youth and seniors’ agencies in Ulster County and New York State to establish and implement youth, adult, and seniors’ programs.

 

M. ECC Appointment
Recommended Resolution; The Town Board appoints ________ to the Environmental Conservation Commission for a term to end 12/31/2023 and requests the Town Clerk notify of the oath of office requirement.

N. Recreation Commission Appointment
Recommended Resolution; The Town Board appoints ________ to the Recreation Commission for a term to end 12/31/2023 and requests the Town Clerk notify of the oath of office requirement.

O. Historic Preservation Commission Appointment
Recommended Resolution; The Town Board appoints ________ to the Historic Preservation Commission for a term to end 12/31/2023 and requests the Town Clerk notify of the oath of office requirement.

P. Historic Preservation Commission Appointment
Recommended Resolution; The Town Board appoints ________ to the Historic Preservation Commission for a term to end 12/31/2023 and requests the Town Clerk notify of the oath of office requirement.

Q. Historic Preservation Commission Appointment
Recommended Resolution; The Town Board appoints ________ to the Historic Preservation Commission for a term to end 12/31/2023 and requests the Town Clerk notify of the oath of office requirement.

R. Historic Preservation Commission Appointment
Recommended Resolution; The Town Board appoints ________ to the Historic Preservation Commission for a term to end 12/31/2023 and requests the Town Clerk notify of the oath of office requirement.

S. Historic Preservation Commission Appointment
Recommended Resolution; The Town Board appoints ________ to the Historic Preservation Commission for a term to end 12/31/2023 and requests the Town Clerk notify of the oath of office requirement.

T. Historic Preservation Commission Appointment
Recommended Resolution; The Town Board appoints ________ to the Historic Preservation Commission for a term to end 12/31/2023 and requests the Town Clerk notify of the oath of office requirement.

U. Planning Board Appointment
Recommended Resolution; The Town Board appoints ________ to the Planning Board for a term to end 12/31/2027 and requests the Town Clerk notify of the oath of office requirement.

V. Planning Board, Alternate Appointment
Recommended Resolution; The Town Board appoints ________ as alternate Planning Board member for a term to end 12/31/2022 and requests the Town Clerk notify of the oath of office requirement.

W. Zoning Board of Appeals Appointment
Recommended Resolution; The Town Board appoints ________ to the Zoning Board of Appeals to fill a vacancy for a term to end 12/31/2022 and requests the Town Clerk notify of the oath of office requirement.

X. Zoning Board of Appeals Appointment
Recommended Resolution; The Town Board appoints ________ to the Zoning Board of Appeals for a term to end 12/31/2025 and requests the Town Clerk notify of the oath of office requirement.

Y. Board of Ethics Appointment
Recommended Resolution; The Town Board appoints ________ to the Board of Ethics for a term to end 12/31/2025 and requests the Town Clerk notify of the oath of office requirement.

XII. Adjournment in memory of
• Edward Baden
• Alan Levine
• Arthur Dreher
• Maria Magnowski
• Reverend Margaret Snyder
• Sigurd Gatland
• All suffering worldwide from the COVID-19 virus