Town of Rochester Town Board
Regular Meeting
October 1, 2020 6:30pm
As of 9-29-2020
Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID: 836 4043 7210 Password: 658903
I. Call to Order – Pledge to the Flag – Roll Call
II. Public Comment Report – Town Clerk
III. Attorney for the Town Report
IV. Town Clerk Report – 2021 Tentative Budget Presentation
V. Supervisor’s Report
September 2020 – Filed with the Town Clerk
VI. Announcement of September 2020 Financials
Revenue
General Fund: $
Highway Fund: $
Receipts received from the Town Clerk’s office from August $
Expenditures
Abstract 9-2020
General Fund $
Highway Fund $
Street Lighting Fund $
Grant Account $
Escrow Account $
VII. Supervisor’s Update/Correspondence Report
• COVID-19 Report
• Census 2020
• 2021 Ulster County Budget
• Veterans Park
• NYS Approval of Amendment to JCAP Grant
VIII. Dept. Updates/Liaison Report
IX. Highway Supt. Report
X. Constabulary Report
XI. Resolutions
A. Action on Minutes
RECOMMENDED RESOLUTION: The Town Board accepts the minutes of the August 27, 2020 Audit/Workshop, September 1, 2020 Regular, September 8, 2020 Special and September 24, 2020 Audit/Workshop meetings
B. Amending Resolution # 121-2020 – Town Highway Section 284 Agreement
RECOMMENDED RESOLUTION: Upon recommendation of the Highway Superintendent, the Town Board hereby amends resolution 121-2020 as follows
edits in bold
The Town Board approves the expenditure of $182,000 [$238,000] in highway monies for the primary work and general repairs of 111 miles of Town highways, in accordance with section 284 of the Highway Law, and authorizes signature of the agreement. The expenditures have been verified as being budgeted Highway Fund amounts for 2020 by the Supervisor.
Single Chip Seal not to exceed $75,000
Sundale Road, Krum Road, Rock Mountain Estates, Fisher Road, Berme Road
[Queens Highway not to exceed $31,000]
Blacktop Pave 2” not to exceed $60,000
Vantine Road (entire road), Sundale Road (areas needed)
[Trails End Road not to exceed $25,000]
Stone not to exceed $27,000
Culverts not to exceed $10,000
Equipment Rental not to exceed $10,000
C. Ulster County Planning Board Alternate Town Representative
RECOMMENDED RESOLUTION: Upon recommendation of the Town Supervisor, the Town Board authorizes the Town Supervisor to submit the name of Councilwoman Erin Enouen to the Ulster County Planning Board for consideration by the Ulster County Legislature to serve as the Town of Rochester alternate member.
D. Approve Request to Construct Code Enforcement Storage Space
RECOMMENDED RESOLUTION: Upon recommendation of the Code Enforcement Officer and Fire Inspector, the Town Board authorizes the expenditure of up to $8,000 for labor and materials to enclose the porch area in front of the Code Enforcement Office at the Harold Lipton Community Center to be utilized as file storage. Work to be done “inhouse” utilizing town employee personnel who shall be compensated at the rate of $25 per hour for this additional work. Such work shall not apply toward overtime compensation.
E. Authorizing the Supervisor to Purchase IT Equipment
RECOMMENDED RESOLUTION: Upon recommendation of Fisch Solutions, Town IT consultant, the Town Board authorizes the purchase of the following from Fisch Solutions
1. Town Hall
Lenovo Tower Server – Xeon Bronze/Silver Class processor – 16GB Ram – 2TB usable storage Windows Server 2019 STD
Fisch Solutions provided by NYS contract $6290.00
2. Town Hall
SonicWall TZ Class Firewall – TZ400 + (3) Ubiquiti Ac-Pro Access Points
Fisch Solutions provided $1824.00
Comparison Quotes range from $1827.94 – $1888.49
SonicWall TZ Class Firewall – TZ400
Dell $1225.00
Direct Supply $1283.99
Comparison Quotes
(3) Ubiquiti Ac-Pro Access Points
Newegg $200.98 each $602.94
Show Me Cables $201.50 each $604.50
3. Community Center
SonicWall TZ Class Firewall – TZ300 + (2) Ubiquiti Ac-Pro Access Points
Fisch Solutions provided $1305.00.00
Comparison Quotes range from $1310.45 – $1348.88
SonicWall TZ Class Firewall – TZ300
Staples $908.49
ShopCom $945.88
Comparison Quotes
(2) Ubiquiti Ac-Pro Access Points
Newegg $200.98 each $401.96
Show Me Cables $201.50 each $403.00
4. Office 365 Hosted Mail Exchange
Fisch Solutions provided $9.99/month/user
Comparison Quotes
NYS Contract $18/month/user
Rockspace Technology $10.99/month/user
Liquid Web $10.00/month/user
F. Acceptance of a Donations of Goods
RECOMMENDED RESOLUTION: Upon recommendation of the Town Supervisor, the Town Board authorizes the Town Supervisor to accept a donation of an industrial barbecue grill from the Accord Fire Department Company #1 and the donation of cabbage and bread from Ashley Sweeney, Recreation Director.
G. Acceptance of Cash Donations
RECOMMENDED RESOLUTION: the Town Board authorizes the Town Supervisor to accept a donation of $100 from Elaine and Mel Tapper and $49 in cash donations collected during the St. Patrick’s Day in September drivein luncheon.
H. Setting a Public Hearing
RECOMMENDED RESOLUTION: The Town Board sets a public hearing to hear comments regarding the 2020 Town of Rochester Budget to be held Thursday, November 5, 2020 at 6:30pm, via videoconference in compliance with the Governor’s Executive Order 202.1 and successors.
The November regular meeting will immediately follow the public hearing.
The Town Board requests the Town Clerk post and advertise legal notice of such public hearing.
I. Authorizing the Supervisor to Sign a Contract-Small Employer Benefits Package
RECOMMENDED RESOLUTION: Upon recommendation of the Town Supervisor, the Town Board accepts the Small Employer Benefits Package with enrollment of qualified Town employees/spouses/families in the MVP Liberty Silver 8 Health Plan, effective December 1, 2020 through November 30, 2021, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.
Premium Rates per month
6% increase from 2019-2020
Single $818.32
Employee/Spouse $1636.64
Employee/Children $1391.14
Family $2332.21
Deductible
Individual $3850 per year $150 increase from 2019-2020
Family $7700 per year $300 increase from 2019-2020
J. Authorizing the Supervisor to Sign Renewal of MVP Select Care, Inc. Health Reimbursement Account
RECOMMENDED RESOLUTION: Upon recommendation of the Town Supervisor, the Town Board accepts the Small Employer Benefits Package with enrollment of qualified Town employees/spouses/families in the MVP Select Care, Inc. Health Reimbursement Account, effective December 1, 2020 through November 30, 2021, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.
80% paid by town (split 40% town – 20% employee – 40% town)
Monthly Fee $2.50 per participant $3 decrease from 2019-2020
Individual $3850 per year $150 increase from 2019-2020
Family $7700 per year $300 increase from 2019-2020
K. Authorizing the Supervisor to Establish a Flexible Spending Account Health FSA
RECOMMENDED RESOLUTION: Upon recommendation of the Town Supervisor, the Town Board makes offer to employees the opportunity to enroll in the MVP Select Care, Inc. Flexible Spending Account Health FSA in an amount up to $2750 per year with a grace period of 2.5 months after the end of the plan year to utilize all funds, effective December 1, 2020 through November 30, 2021, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.
L. Authorizing the Supervisor to Sign a Contract-Retiree Benefits Package
RECOMMENDED RESOLUTION: Upon recommendation of the Town Supervisor, the Town Board accepts the Retiree Benefits Package with enrollment of qualified retired Town employees/spouses in the MVP Health Plan, effective January 1, 2021 through December 31, 2021, as presented by Marshall and Sterling Group Benefits, and authorizes the Supervisor to sign the agreement.
Premium Rates per month
$ 374.49 1.27% decrease from 2020
XII. Discussion/Board Member Time
• Request from Kerhonkson Barracudas and Community Organization Funding from 2020 Budget
• Setting a Public Hearing (resolution only if decided to schedule)
Amendment to the Town of Rochester Comprehensive Plan
RECOMMENDED RESOLUTION:
WHEREAS, the Town of Rochester convened the Comprehensive Plan and Land Use Code Review Committee on February 6, 2020, and
WHEREAS, the committee has met and made written recommendation to the Town Board, and
WHEREAS, the Town Board desires to amend the Comprehensive Plan appendices as follows:
1. to include the Open Space Plan (2015) in its entirety
2. to include the Historic Resources Report (2008) in its entirety
3. to include the Natural Heritage Plan (NHP) pages 1 – 33
4. to include the Natural Heritage Plan (NHP) Appendix A: Conservation Open Area & Critical Environmental Areas Maps (pages 62 – 71)
5. to include the Natural Heritage Plan (NHP) Appendix B: Catskill Shawangunk Greenway Corridor (CSGC) Symposium Summary Report (pages 72 -76)
6. to include the Natural Heritage Plan (NHP) table of figures and details on working groups (pages 77 – 82)
and
WHEREAS, the Town Board has circulated notice and the documents of such amendment to the Ulster County Planning Board, The NYS Office of Parks, Recreation, and Historic Preservation, the NYS Department of Agriculture and Markets, the Town of Rochester Planning Board, the Town of Rochester Environmental Conservation Commission, and the Town of Rochester Historic Preservation Commission with request for comment, and
THEREFORE, pursuant to NYS Town Law, Article 16, Section 272-A, the Town Board requests the Town Clerk circulate and post notice of a public hearing to be held _________, 2020 at ____pm, to be held via videoconference in compliance with the Governor’s Executive Order 202.1 and successors and requests the Town Clerk post and advertise legal notice of such public hearing.
XIII. Adjournment in memory of
• Richard Rider, Saugerties
• Eric Grassi, Kerhonkson
• Bonni Banyard, Kerhonkson
• Paul Van Leuven, Accord
• All suffering worldwide from the COVID-19 virus