Town Board Regular Meeting Agenda – 1-7-2021

Town of Rochester Town Board
Regular Meeting
January 7, 2021 6:30pm
As of 01-6-2021

Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID: 883 8118 3093 Password: 197350

I. Call to Order – Pledge to the Flag – Roll Call

II. Public Comment Report – Town Clerk

III. Presentation:
CT Male – Ulster County Transportation Council Call for Projects – Boice Mill Bridge

IV. Resolution
A. Authorizing Submission Of An Ulster County Transportation Council (UCTC) Surface Transportation Program “Off System” Bridge Repair Funding Application To Support Rehabilitation Of The Boice Mill Road Bridge To Restore Load Capacity And Provide Safe Transport Of Essential Vehicles And Mobility For All Town And County Residents And To Pledge Use Of Capital Reserves and/or Local Bond Proceeds To Fund The Non-UCTC Grant Portion Of The Total Project Costs If The Proposed County Funding Is Awarded To The Town Of Rochester
Recommended Resolution;
WHEREAS, the Town of Rochester (Town) owns and maintains the Boice Mill Road Bridge (BIN #2224460) serving residents, businesses, and the general public within Ulster County and the Mid-Hudson Region; and
WHEREAS, the Boice Mill Road Bridge has been declared structurally deficient and its load rating has been consistently reduced through periodic inspections conducted by the NYS Department of Transportation (DOT), and said deficiencies are prohibiting the ability of emergency vehicles and other essential modes of transportation (school buses, delivery vehicles, town plow trucks) to use the Boice Mill Road Bridge, causing detours and delays that could compromise resident safety; and
WHEREAS, the Town desires to seek grant assistance through the Ulster County Transportation Council’s share of federal Surface Transportation Program “Off System” Bridge Repair funding as announced in the Notice of Funding Availability dated December 9, 2020 to help cover design and construction costs for the proposed rehabilitation of the Boice Mill Road Bridge to increase load capacity and restore the Bridge’s long-term structural safety and viability; and
WHEREAS, the Town intends to fund the remaining non-UCTC portion of the Boice Mill Road Bridge Rehabilitation Project (20% of the Total Project Costs) through local capital reserves and/or bond proceeds to be separately authorized after grant award; and now therefore,
BE IT RESOLVED, the Town Council authorizes Mike Baden, Supervisor, to sign all UCTC application documents and certifications and submit the UCTC “Off System” Bridge Repair funding application on behalf of the Town to the UCTC on or before January 15, 2021.

This Resolution shall take effect immediately following its adoption.

V. Attorney for the Town Report

VI. Town Clerk Report

VII. Supervisor’s Report
December 2020 report – Filed with the Town Clerk

YTD General Fund
Expenditures: $1,733.584.69 Budget: $2,109,721.00
Revenue: $1,694,359.94 Budget: $2,034,721.00
Net Amounts: $ -39,224.75 Budget: $75,000.00

YTD Highway Fund
Expenditures: $1,645,089.34 Budget: $2,053,570.00
Revenue: $1,839,238.02 Budget: $1,913.570.00
Net Amounts: $197,148.68 Budget: $140,000.00

December 2020 Financials
Revenue
Receipts received from the Town Clerk’s office $31,634.08
Ulster County Mortgage Tax: 4/1/2020-9/1/2020 $128,958.77
CHIPS $46,271.71
Expenditures
Abstract 12-2020
General Fund $95,069.88
Highway Fund $37,773.06
Street Lighting Fund $416.69

VIII. Supervisor’s Update/Correspondence Report
• Monthly Correspondence
• Assessor Report
• COVID-19 Report
• IT Upgrade Progress
• Courthouse Renovations
• NY Rising – Alligerville Firehouse

IX. Dept. Updates/Liaison Reports

X. Presentation: Councilman Hewitt – Watershed Education Park

XI. Presentation: Supervisor Baden – 2020 State of the Trails

XII. Highway Supt. Report

XIII. Constabulary Report

XIV. Resolutions
B. Action on Minutes
RECOMMENDED RESOLUTION: The Town Board accepts the minutes of the December 3, 2020 Regular, December 9, 2020 Public Hearing, and December 29, 2020 Workshop meetings

C. 2020 Highway Fund Budget Modifications
RECOMMENDED RESOLUTION: The Town of Rochester Town Board authorizes the Budget Officer to make budget modifications to the 2020 Highway Fund, as presented.

D. Board of Assessment Review Reappointment
RECOMMENDED RESOLUTION; The Town Board reappoints Ron Lapp to the Board of Assessment Review for a term to end 9/30/2025 and requests the Town Clerk notify Mr. Lapp of the oath of office requirement.

E. ECC Reappointment
RECOMMENDED RESOLUTION; The Town Board reappoints Judith Karpova to the Environmental Conservation Commission for a term to end 12/31/2023 and requests the Town Clerk notify Ms. Karpova of the oath of office requirement.

F. Establishment of Driveway Permit Fee
RECOMMENDED RESOLUTION; The Town Board, upon recommendation of the Highway Supt., establishes an application fee of $50.00 for the review of all driveway permits, effective January 1, 2021.

G. Authorizing the Supervisor to Seek Quotes for a Fire Alarm and Monitoring System in the Town Hall and Highway Garage
RECOMMENDED RESOLUTION; The Town Board, upon recommendation of the Town insurance carrier, authorizes the Town Supervisor to advertise a Request for Bids for a vendor to design and install a fire alarm and monitoring system for the Town Hall and Highway Garage, as per the specifications. Bids to be delivered to the Town Clerk via electronic means only. Bids to be opened on February 3 at 2:00pm

XV. Discussion/Board Member Time

XVI. Adjournment in memory of
• Sigurd Bobeck Gatland
• Nadia Sawczuk
• Charles Kelsey, Jr.
• William Morse
• Charlotte Perro
• Janice Bush
• Eleanor Subeh
• All suffering worldwide from the COVID-19 virus