Town of Rochester Town Board
Organizational/Regular Meeting
Jan. 2, 2020 6:30PM
Town of Rochester Town Hall, 50 Scenic Dr, Accord, NY
As of 1-01-2020
I. Call to Order – Pledge to the Flag – Moment of Remembrance – Roll Call
Organizational Meeting
II. Resolutions
#1 of 2020 VOTING PROCEDURES
Enabling Laws Town Law Article IV §60, §63, §64
Recommended resolution, that voting of the Town Board will be taken by voice vote of ayes and noes, unless a roll call vote is requested by a Council Member. Roll call voting shall be conducted in alphabetical order of each Council Member followed by the Town Supervisor. The Town Clerk or appointed minute taker shall keep a record of the vote of each Council member for each vote.
#2 of 2020 SELECTION OF REGULAR TOWN BOARD MEETING DATES
Enabling Law Town Law Article IV §62
Recommended resolution; that the Town Board 2019 Regular Town Board meeting shall be held on the first Thursday of each month at 6:30pm (except July) at the Town of Rochester Town Hall, 50 Scenic Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 2, 2020; Feb. 6, 2020; March 5, 2020; April 2, 2020; May 7, 2020; June 4, 2020; Monday July 5, 2020; August 6, 2020; Sept. 3, 2020; Oct. 1, 2020; Nov. 5, 2020; and Dec. 3, 2020.
#3 of 2020 SELECTION OF TOWN BOARD AUDIT AND WORKSHOP MEETING DATES
Enabling Law Town Law Article IV §62
Recommended resolution, that the Town Board meeting to audit the Town’s bills shall be held on the last Thursday of each month at 6:00pm (except November and December) with the Workshop to immediately follow at the Town of Rochester Town Hall, 50 Scenic Road, Accord, NY 12404, and requests the Town Clerk to post legal notice of such meeting schedule.
Jan. 30, 2020; Feb. 27, 2020; March 26, 2020; April 30, 2020; May 28, 2020; June 25, 2020; July 30, 2020; August 27, 2020; Sept. 24, 2020; Oct. 29, 2020; Monday Nov. 30, 2020; and Tuesday Dec. 29, 2020.
#4 of 2019 AUTHORIZATION OF SUPERVISOR TO ADMINISTER DAY-TO-DAY TOWN BUSINESS
Enabling Law Town Law Article III §29(16)
Recommended resolution, that the Town Board hereby authorizes and delegates to the Town Supervisor the powers and duties of day-to-day administration and supervision of all Town and special improvement district facilities and employees consistent with, and in furtherance of, any and all County, State, and Federal laws applicable thereto, and with any and all collective bargaining agreements, local laws, resolutions or policies heretofore or hereafter adopted by this Town Board.
#5 of 2019 2019 DESIGNATED TOWN HOLIDAYS
Recommended resolution, that the following are designated Town holidays for 2019, as per the Employee Handbook and the CBA. All Town offices shall be closed for services on these dates.
Wednesday 01/01/20 New Year’s Day
Monday 01/20/20 Martin Luther King Day
Monday 02/17/20 President’s Day
Monday 05/25/20 Memorial Day
Friday 07/03/20 Independence Day (observed)
Monday 09/07/20 Labor Day
Monday 10/12/20 Columbus Day
Tuesday 11/03/20 Election Day
Wednesday 11/11/20 Veteran’s Day
Thursday 11/26/20 Thanksgiving Day
Friday 11/27/20 Day after Thanksgiving
Friday 12/25/20 Christmas Day
Additionally,
All Town offices will close at 2:00 pm on Thursday 12/24/20 and Thursday 12/31/20
The Highway Dept. will close at 12:30pm on Thursday 12/24/20 and Thursday 12/31/20
The Town Justice Court office will be closed Tuesday 04/28/20 for NYS Primary Day
The Transfer Station will be closed Saturday 7/4/20 and Saturday 12/26/20
The Transfer Station will be open on Thursday 7/2/20, Thursday 12/24/20, and Monday 12/28/20
#6 of 2020 DESIGNATION OF TOWN BANKS
Enabling Laws General Municipal Law Article II §10, §11, Town Law Article III §29
Recommended resolution, that Sterling National Bank, BNY Mellon, Salisbury Bank, Ulster Savings Bank, and Key Bank Corp., shall be the depositories for Town Funds and that the Supervisor shall be authorized without limit to deposit funds at said financial institutions and other banks and trust companies that meet New York State criteria for such institutions to obtain the most favorable rates and charges available. The Supervisor shall be authorized to open, operate, maintain, and manage any deposit, checking, and investment account(s) at any such institution on behalf of the Town and shall have signing authority over such accounts
#7 of 2020 DESIGNATION OF OFFICIAL NEWSPAPER
Enabling Law Town Law Article IV §64(11)
Recommended resolution, that the Shawangunk Journal, a newspaper regularly published in Ulster County and having a general circulation in this Town and being a newspaper entered as a second-class mail matter, shall be designated as the Town’s official newspaper. Legal notices may also be published in the Daily Freeman or Times Herald Record if the Shawangunk Journal is not available in a timely manner.
#8 of 2020 APPOINTMENT OF TOWN ACCOUNTANTS
Enabling laws Town Law Article VIII §116(8), §123, Article IV §64
Recommended resolution, that the firm of Sickler, Torchia, Allen, & Churchill, C.P.A.’s P.C. shall be appointed as Independent Auditor/Certified Public Accountants for the Town for the fiscal year ending December 31, 2019.
#9 of 2020 APPOINTMENT OF LEGAL ADVISORS
Enabling Law Town Law Article III §20(2)(b)
Recommended resolution, that MaryLou Christiana of shall be appointed Attorney for the Town, Attorney for the Planning Board, and Attorney for the Zoning Board of Appeals at an hourly rate of $165.00 to be paid upon monthly itemized invoice and voucher and that the Supervisor shall be authorized to retain additional counsel as necessary and appropriate.
#10 of 2020 PROCUREMENT AND INVESTMENT POLICY
Enabling Law General Municipal Law Article V-A §104-B,
Recommended resolution, that the Procurement and Investment Policies of the Town shall be adopted as amended Jan. 2, 2020, subject at all times to future revision by the Town Board
#11 of 2020 INSURANCE CONTRACT
Recommended resolution, that the Town Board authorizes the Supervisor to sign the insurance contract submitted by ________________ for the year 2020, subject to the amounts budgeted therefor.
#12 of 2020 PAYMENT OF ADVANCE CLAIMS
Enabling Law Town Law Article VIII §118
Recommended resolution, that the Town Board authorizes the Town Supervisor to pay claims of public utility services; defined as electric, gas, water, sewer, fuel oil, and telephone services; postage, and freight and express charges, not to exceed $1,000, in advance of submitted audit bills. All such claims shall be presented at the next regular meeting for audit, and the claimant and the officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the town board.
#13 of 2020 HIGHWAY SUPERINTENDENT PURCHASES
Enabling Law Highway Law Article VII §142(1)(a)
Recommended resolution, that the Town Board authorizes the Highway Superintendent to purchase equipment, tools and other implements to be used for highway maintenance, construction or reconstruction, snow ploughs or other devices for the removal of snow from the highways from moneys appropriated for that purpose, not to exceed $5,000 without prior approval of the Town Board, except in the case of emergency repairs where statutory limits would apply. All such claims shall be presented at the next meeting for audit.
#14 of 2020 PETTY CASH
Enabling Law Town Law Article IV §64(1)(a)
Recommended resolution, that the Town Board authorizes establishment of petty cash funds and that each Department Head shall be responsible for the accounting in accordance with Town Law Article VIII §118.
Town Clerk/Tax Collector $300
Youth Recreation Director $200
#15 of 2020 PERSONAL VEHICLE USE
Enabling Law Town Law Article VIII §116(1)
Recommended resolution, that Town vehicles shall be utilized for the conduct of Town business when available, however the Town Board authorizes employees and officials of the Town to utilize personal vehicles in the conduct of Town business with prior authorization from their department head, the Supervisor, or resolution of the Town Board. Such persons shall be eligible for reimbursement at the IRS reimbursement per mile rate for documented use, upon presentation of documentation and audit.
#16 of 2020 SALARY AND WAGE SCHEDULE [Attachment A]
Enabling Laws Town Law Article III §20(1)(b), Article VIII §116(1)
Recommended resolution, that the Town Board establishes the positions listed on the Salary and Wage Schedule for Elected and Appointed Positions for one year, and that the holder of each position shall be paid at the rate specified therein, subject to the amounts budgeted therefor, effective as of January 1, 2020.
Hourly Employees
Transfer Station/ Buildings & Grounds Supervisor $20.65/hr – 40 hrs/wk
Zoning Coordinator $20.04/hr – 35 hrs/wk
Justice Clerk (PT) $19.38/hr – 28 hrs/wk
Confidential Secretary/Bookkeeper to the Supervisor $18.40/hr – 35 hrs/wk
Deputy Town Clerk 1 $18.40/hr – 35 hrs/wk
Justice Clerk (PT) $18.36/hr – 28 hrs/wk
Deputy Town Clerk 2 $17.00/hr – 35 hrs/wk
Planning Board/ZBA Clerk (PT) $16.50/hr – 28 hrs/wk
Assessor Field Worker $16.20/hr – 35 hrs/wk
Recreation Aide (PT) – Summer $16.20/hr – as per budget
Asst Recreation Director (PT) $15.40/hr – 20 hrs/wk
Asst Recreation Director (PT) $15.00/hr – 20 hrs/wk
Laborer (FT) $13.80/hr – 40 hrs/wk
Chief Constable (PT) $13.50/hr – as per budget
Constable Sgt. (PT) $13.00/hr – as per budget
Constable (PT) $12.50/hr – as per budget
Constable (Probationary) (PT) $12.00/hr – as per budget
Laborer (PT) $12.00/hr – 32 hrs/wk
Recreation Aide (PT) – AfterSchool $11.80/hr – as per budget
Counselor (PT) – Summer $11.80/hr – as per budget
Salary Employees
Code Enforcement Officer/Building Inspector $48,064/yr – 35 hrs/wk
Recreation Director $36,720/yr – 35 hrs/wk
Assessor $31,500/yr – 20 hrs/wk
Dog Control Officer $14,300/yr
Budget Officer $7,280/yr
Tax Collector $3,060/yr
Registrar of Vital Statistics $1,800/yr
Deputy Highway Supt. $1,560/yr
Elected Officials
Highway Superintendent $53,516/yr
Town Clerk $46,332/yr
Supervisor $37,492/yr
Town Justice $14,889/yr
Town Councilperson $5,913/yr
#17 of 2020 SALARY AND WAGE SCHEDULE HIGHWAY DEPARTMENT [Attachment B]
Enabling Laws Town Law Article III §20(1)(b), Article VIII §116(1), Civil Service Law §208
Recommended resolution, that the Town Board establishes the hourly wage rates, effective as of January 1, 2020, for Highway Department employees in accordance with the terms and conditions of the collective bargaining agreement negotiated between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363 for the period January 1, 2020-December 31, 2022.
Prior to Jan. 1, 2014 Employee After Jan. 1, 2014 Employee
Working Supervisor $28.65/hr Working Supervisor $26.21/hr
HMEO/Mechanic $27.91/hr HMEO/Mechanic $25.52/hr
HMEO $27.27/hr HMEO $24.96/hr
MEO/Driver $26.12/hr MEO/Driver $23.89/hr
Laborer – Highway $24.35/hr Laborer – Highway $22.27/hr
#18 of 2020 BOARDS & COMMISSIONS STIPENDS
Recommended resolution, that the Town Board authorizes payment of the following 2020 stipends, as budgeted, to be paid quarterly.
ZONING BOARD of APPEALS
Chairman $420/year, $12.50/training hour (maximum 4 per year)
Members $25/meeting, $12.50/training hour (maximum 4 per year)
PLANNING BOARD
Chairman $600/year, $12.50/training hour (maximum 4 per year)
Members $25/meeting, $12.50/training hour (maximum 4 per year)
ULSTER COUNTY PLANNING BOARD
Town Representative $25/meeting, $12.50/training hour (maximum 4 per year)
BOARD OF ASSESSMENT REVIEW
Members $300/year
#19 of 2020 OFFICE OF TOWN SUPERVISOR
Enabling Law Town Law Article III §42
Recommended resolution, that the office of Deputy Town Supervisor shall be established by the Town.
#20 of 2020 OFFICE OF TOWN SUPERVISOR
Enabling Law Town Law Article III §29(15).
Recommended resolution, that the Town Board authorizes the Supervisor to designate a confidential secretary/bookkeeper.
APPOINTMENTS TO SERVE AT THE PLEASURE OF THE TOWN SUPERVISOR
Town Supervisor Baden announces the appointment of
Deputy Town Supervisor Councilwoman Haugen-DePuy
Budget Officer Supervisor Baden
Confidential Secretary to the Supervisor/Bookkeeper Shirley Lamon
Liaison to Eldercare Program Councilwoman Haugen-DePuy
Liaison to Environment and ECC Councilman Hewitt
Liaison to Historical Preservation and HPC Councilman Paddock
Liaison to Justice Court Councilwoman Haugen-DePuy
Liaison to Libraries Councilwoman Enouen
Liaison to Parks Councilman Paddock
Liaison to Recreation Councilman Paddock
Liaison to Recycling Councilwoman Enouen
Liaison to Youth Commission Councilman Paddock
Liaison to Zoning Board of Appeals Councilwoman Enouen
FOILS Appeal Officer Supervisor Baden
O&W Trail Coalition of Municipalities Supervisor Baden, voting member
Flynn O’Connor & Councilman Paddock, alternates
#21 of 2020 OFFICE OF THE HIGHWAY SUPERINTENDENT
Enabling Law Town Law Article VII §140(4)
Recommended resolution, that the office of Deputy Highway Superintendent shall be established by the Town.
APPOINTMENTS TO SERVE AT THE PLEASURE OF THE HIGHWAY SUPERINTENDENT
Superintendent of Highways Frey announces appointment of
Jared Gundberg, Deputy Highway Superintendent
#22 of 2020 OFFICE OF THE HIGHWAY SUPERINTENDENT
Enabling Law Highway Law Article III §32(2)
Recommended resolution, that the Town Board, consent to the Highway Superintendent to employ such persons as may be necessary for the maintenance and repair of town highways and bridges, and the removal of obstructions caused by snow and provide for the supervision of such persons.
HMEO (pre 2014) Steve Ballard
HMEO (pre 2014) Wayne Gray
HMEO (pre 2014) Jared Gundberg
HMEO (pre 2014) Richard Hasbrouck
HMEO (post 2014) Chad Cooper
HMEO (post 2014) Thomas Crotty
HMEO (post 2014) William Farrell
HMEO (post 2014) Leonard Krom
HMEO/Mechanic (post 2014) Tim Hornbeck
Seasonal Highway HMEO – as needed Harm Miedema
Seasonal Highway MEO – as needed Patrick Davis
#23 of 2020 OFFICE OF TOWN CLERK
Enabling Law Town Law Article III §30(10)(a)
Recommended resolution, that the 1st Deputy Town Clerk & the 2nd Deputy Town Clerk shall be established by the Town and shall be authorized to fullfill all the duties of the Town Clerk in their absence and be compensated accordingly.
APPOINTMENTS TO SERVE AT THE PLEASURE OF THE TOWN CLERK
Town Clerk Gundberg announces appointment of
Christina Ferrara, 1st Deputy Town Clerk/Deputy Registrar/Deputy Tax Collector
Bettina Post, 2nd Deputy Town Clerk.
The Town Clerk is authorized to engage alternate Deputies as needed, subject to the adopted budget.
#24 of 2020 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)
Recommended resolution, that the Town Board authorizes the following appointments in accordance to the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfill the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.
Registrar of Vital Statistics Kathleen Gundberg
Building & Grounds Supervisor Harry Worden
Laborer David Linscott
Laborer (PT) Robert Barringer
Laborer (PT) Jeffrey Subeh Jr.
Transfer Station Supervisor Harry Worden
Transfer Station Attendant David Linscott
Transfer Station Attendant (PT) Robert Barringer
Transfer Station Attendant (PT) Jeffrey Subeh Jr.
Assessor Michael Dunham
Assessor Field Worker Angelina Hasbrouck
Highway Secretary (PT) Vacant
Code Enforcement Officer/Building Inspector Albert Davis
Zoning Coordinator (provisional) Rebecca Paddock-Stange
ZBA Secretary (PT) Brianna Tetro
PB Secretary (PT) Brianna Tetro
Dog Control Officer Jill Shufeldt
Recreation Director (provisional) Ashley Sweeney
Asst. Recreation Director (PT) Bethany Dennin
Asst. Recreation Director (PT) Rita Harkins
#25 of 2020 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)
Recommended resolution; Upon advice and consent of Justice LaFlamme, The Town Board hereby appoints Anne Marie Ogle to serve as the Clerk to Justice LaFlamme, effective January 1, 2020, as funded per the 2020 Wage and Salary Schedule.
Justice LaFlamme shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget.
#26 of 2020 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)
Recommended resolution; Upon advice and consent of Justice Shaheen, The Town Board hereby appoints Lee Ann Warren to serve as the Clerk to Justice Shaheen, effective January 1, 2020, as funded per the 2020 Wage and Salary Schedule.
Justice Shaheen shall determine the duties and work schedule of the Clerk to Justice, subject to the adopted budget.
#27 of 2020 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)
Recommended resolution, that the Town Board authorizes the following appointments in accordance to the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfill the position. All appointments directly dealing with youth shall be contingent on completion of background checks. All appointees shall serve for a term of one year, subject to the pleasure of the Town Board or as mandated by New York State statute.
Chief Constable (PT) Richard Miller
Constable (PT) – Sgt. Jose Velasco
Constable (PT) Michael Correale
Constable-Probationary (PT) Marc Cathcart
Constable-Probationary (PT) Anthony Mottola
Constable-Probationary (PT) James Murphy
Constable-Probationary (PT) Mark Smith
Constable-Probationary (PT) Jeremy Walsh
#28 of 2020 TOWN BOARD APPOINTMENTS
Enabling Law Town Law Article III §20(1)(b)
Recommended resolution, that the Town Board authorizes the Recreation Director to make appointments from time to time, upon written notification to the Town Supervisor, in accordance to the adopted Salary and Wage Schedule, contingent on completion of any qualifications or certifications as may be required to fulfill the position. All appointments dealing with youth shall be contingent on completion of background checks. All appointees shall serve subject to the pleasure of the Town Board or as mandated by New York State statute.
Up to 8 Recreation Aides-AfterSchool Not to exceed 2520 total hours per year
3 Recreation Aides-Summer Not to exceed 600 total hours per year
6 Counselors-Summer Not to exceed 888 total hours per year
#29 of 2020 ASSISTANT DOG CONTROL OFFICER
Enabling Law New York Agriculture & Markets Law §113
Recommended resolution, that the Town Board appoints
Kevin Hindman, Assistant Dog Control Officer, at a contractual rate of $15.00 per hour plus mileage reimbursement
#30 of 2020 TOWN HISTORIAN APPOINTMENT
Enabling Law Arts and Cultural Affairs Law §57.07
Recommended resolution, that the Town Board appoints
Alice Schoonmaker to serve as Town Historian with a stipend of $500.
#31 of 2020 EMERGENCY MANAGEMENT DIRECTOR APPOINTMENT
Recommended resolution, that the Town Board appoints
Gerald Fornino to serve as Emergency Management Coordinator with no compensation.
#32 of 2020 TOWN WEBSITE COORDINATOR APPOINTMENT
Recommended resolution, that the Town Board appoints
Richard Miller to serve as Town Website Coordinator with no compensation.
#33 of 2020 TOWN MARRIAGE OFFICER APPOINTMENT
Enabling Law Domestic Relations Law Article III §11-c
Recommended resolution, that the Town Board appoints
Kathleen Gundberg and Supervisor Baden to serve as Town of Rochester Marriage Officers with no compensation by the Town.
#34 of 2020 MEMBERSHIP IN STATE & COUNTY ORGANIZATIONS
Enabling Law Town Law Article VIII §116(10)
Recommended resolution, that the Town Board authorizes payment of membership dues to the following organizations for 2020, as budgeted.
New York State Assessors Association
New York State Association of Towns
New York State Association of Town Superintendents of Highways
New York State Planning Federation
New York State Town Clerk’s Association
Ulster County Assessors Association
#35 of 2020 DELEGATES TO THE NYS ASSOCIATION OF TOWNS ANNUAL MEETING
Enabling Law Town Law Article VIII §116(10)
Recommended resolution, that the Town’s delegate to the Annual Meeting of the New York State Association of Towns shall be the Supervisor and the alternate delegate shall be the Town Clerk. The following shall also be authorized to attend, two Councilpersons, two Town Justices, one Zoning Board of Appeals member and one Planning Board member or two members from either board. Attendees shall be entitled to reimbursement of reasonable documented necessary and ordinary expenses up to the amount budgeted therefor. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement.
#36 of 2020 ATTENDENCE AT TRAININGS, CONFERENCES, AND MEETINGS
Enabling Law General Municipal Law Article V §77-B
Recommended resolution, that the Town Board authorizes town elected and appointed officials and town employees to attend trainings, conferences, and informational meetings with prior approval from their department head, the Supervisor, or resolution of the Town Board, contingent on verification related costs are budgeted therefor. Registration fees and reasonable documented necessary and ordinary travel expenses shall be reimbursed, subject to Town Board audit. Approval from the Supervisor prior to registration is required if the attendee is requesting reimbursement.
#37 of 2020 PLANNING BOARD
Enabling Laws Town Law Article XVI §271, Town of Rochester Code 140 Article X
Recommended resolution, that the Town Board appoints
Maren Lindstrom, Chair and Patrick Williams, Vice-Chair of the Planning Board.
#38 of 2020 ZONING BOARD OF APPEALS
Enabling Laws Town Law Article XVI §267, Town of Rochester Code 140 Article IX
Recommended resolution, that the Town Board appoints
W. Cliff Mallery, Chair and Bruce Psaras, Vice-Chair of the Zoning Board of Appeals.
#39 of 2020 ENVIRONMENTAL CONSERVATION COMMISSION
Enabling Law General Municipal Law Article XII-F §239-x, Town of Rochester Code 14
Recommended resolution, that the Town Board appoints
Madeline Russo, Chair and Judith Karpova, Vice-Chair of the Environmental Conservation Commission.
#40 of 2020 HISTORIC PRESERVATION COMMISSION
Enabling Law Town of Rochester Code 22
Recommended resolution, that the Town Board appoints
Wilton Duckworth, Chair of the Historic Preservation Commission.
#41 of 2020 YOUTH COMMISSION
By Resolution Adopted December 7, 2006, Revised and adopted March 28, 2007
Revised and adopted February 28, 2014
Recommended resolution, that the Town Board appoints
Jessica Knapp, Chair and Pam Stocking, Vice-Chair of the Youth Commission.
#42 of 2020 BOARD OF ETHICS
Enabling Law General Municipal Law Article XVIII §808,
Recommended resolution, that the Town Board appoints
Adam Paddock, Chair of the Board of Ethics.
#43 of 2020 TRAILS COMMITTEE
Enabling Law Town Board Resolution 147-2018
Recommended resolution, that the Town Board appoints
Flynn O’Connor, Chair of the Trails Committee.
#44 of 2020 TOWN CONTRACTRACTUAL SERVICES
Enabling Law Town Law Article IV §64(6)
Recommended resolution, that the Town Board approves the following contractual service expenditures for the fiscal year ending December 31, 2020 and authorizes the Supervisor to execute on behalf of the Town any related contracts, upon submittal of an accounting by the organization of the use of the 2019 funding and the expectation of the purpose of the 2020 funding.
AMBULANCE
Kerhonkson-Accord First Aid Squad $22,000
VETERAN SERVICES
VFW Post #8959 $1,000
JOINT RECREATIONAL PROJECTS
Kerhonkson Pool $20,000
Indian Valley Little League $900
Rondout Valley Babe Ruth League $900
Barracuda Swim Team $900
LIBRARY SERVICES
Ellenville Public Library $13,750
Stone Ridge Library $12,500
Little Ones Learning Center, Inc. $5,100
ADULT RECREATION
Rochester Seniors $3,000
Kerhonkson-Accord Golden Seniors $500
Kerhonkson-Accord Jewish Seniors $500
MUSEUM
Friends of Historic Rochester $5,000
#45 of 2020 2020 RECREATION DEPARTMENT FEES
Recommended resolution, Upon advisement of the Recreation Director, that the Town Board establishes the 2020 Fee Schedule, effective Jan. 1, 2020, as presented.
Summer Program:
Residents $ 120.00 per week per participant
After School:
October – May $ 80.00 per month per participant
September & June $ 40.00 per month per participant
Basketball:
Clinic: $ 60.00 per participant
League: $ 80.00 per participant
Line Dancing $ 2.00 per session per participant
#46 of 2020 2020 BUILDING AND CODE ENFORCEMENT OFFICE FEES
Recommended resolution, Upon advisement of the Building and Code Enforcement Department, that the Town Board establishes the 2020 Fee Schedule, effective Jan. 1, 2020, as presented.
Zoning Permit $35.00
Residential & Commercial $0.30/Sq. Ft
Residential Additions $0.30/Sq.Ft.
Residential Alterations $0.25/Sq.Ft.
Garages $0.30/Sq.Ft.
Open Deck $0.20/Sq.Ft.
Closed Porch With Roof $0.25/Sq.Ft
Single Wide Manufactured Home $200.00
Double-Wide Manufactured Home $400.00
Replacement Manufactured Home (Existing Slab) $150.00
Agricultural Barns $100.00
Sheds & Outbuildings $0.20/Sq.Ft.
Fences $35.00
Signs Building–$50.00—–Free Standing–$100.00
Demolition Permits $50.00
New Outdoor Wood Burning Furnace $75.00
Indoor Woodburning/Pellet Stoves $75.00
Logging Permit $200.00
Home Occupation $100.00
Certificate of Occupancy Search Letter $80.00
Swimming Pools (Without Deck) $35/1st $1,000, $10/$1,000 Thereafter
Miscellaneous Permit (I.E. Roofs) $35/1st $1,000, $10/$1,000 Thereafter
Solar Panels $ 35/1st $1,000, $10/$1,000 thereafter
Wireless Telecommunications Facilities Permit $ 225 for three-year period, effective 7/6/2018
Large Scale Solar Energy Production Facilities Permit $ 225 for three-year period, effective 7/6/2018
#47 of 2020 2020 TRANSFER STATION FEES
Recommended resolution, that the Town Board of the Town of Rochester establishes 2020 Transfer Station Fees, as follows, effective Jan. 1, 2020. Only Town of Rochester residents may utilize the Transfer Station.
Permit Fee
Resident $35 (w/ proof of residency)
Senior 65+ $20
First Responder volunteer $20 (w/ proof of membership)
(KAFAS, Kerhonkson Fire, and Accord Fire)
Household Waste (MSW, Municipal solid waste)
Large bag 30 gallon or greater $4.00 per bag
Small bag less than 30 gallon $2.00 per bag
Residential Bulk Construction and Debris or Household Waste*
Commercial C&D will NOT be accepted
NO HAZARDOUS WASTE ACCEPTED
$0.12 per lb./ $240 per ton (as weighed by the Transfer Station scale)
* As of April 1, 2019 Commercial C&D will no longer be accepted at the Town of Rochester Transfer Station, due to changes in UCRRA policy and NYSDEC regulations.
Commercial C&D may be disposed of at the Ulster County Resource Recovery Agency facilities in the Town of Ulster or New Paltz.
Tires – No tires larger than tandem trailer size
Passenger/Light Truck Tires: Up to 16″ $ 8.00
Medium Truck Tires larger than 16″ $ 22.00
Large Truck Tires $ 8.00 Per Ply
Skid Steer Tires $16.00
Appliances – Any with Freon
Air conditioners, refrigerators, freezers, dehumidifiers $14.00
Florescent Light Bulbs
Compact CFL Lamps $1.00
4’ T-8 or T-12 Lamps $2.00
8’ T-8 or T-12 Lamps no longer accepted – take to the UCRRA
Recyclables – as per UCRRA approved list
PLEASE, NO Plastic Bags or Garbage Bags
Glass, Mixed Paper, Cardboard, Aluminum Metal Free
Metal Free
Organic Waste/Food Scraps Free
#48 of 2020 2020 PLANNING BOARD FEES
Recommended resolution, that the Town Board establishes the 2020 Fee Schedule, effective Jan. 1, 2020, as presented.
Planning Board fees:
Pre-App Conference (at a meeting) Free
Pre-App Conference (independent meeting) varies upon determination of town costs
Home Occupation $ 200.00
Sign Permit $ 150.00
Special Use Permit – Existing Structure $ 350.00
Special Use Permit – New Construction 4000 sq ft or less $ 500.00
Special Use Permit – New Construction greater than 4000 sq ft $ 650.00
Site Plan Approval – Existing Structure $ 200.00
Site Plan Approval – New Construction 4000 sq ft or less $ 300.00
Site Plan Approval – New Construction greater than 4000 sq ft $ 400.00
Minor Subdivision $ 250.00 + $ 100.00 for each new lot
Major Subdivision $ 500.00 + $ 100.00 for each new lot
Recreation Fees $ 500.00 per lot over 5 lots*
*at option of Planning Board NYS Town Law§ 277 (4)
Natural Subdivision $ 100.00
Lot line adjustment $ 100.00
#49 of 2020 2020 ZONING BOARD OF APPEALS FEES
Recommended resolution, that the Town Board establishes the 2020 Fee Schedule, effective Jan. 1, 2020, as presented.
Zoning Board of Appeals:
Area Variance $ 150.00
Use Variance $ 250.00
Appeal of Code Enforcement $ 200.00 * refunded if successfully appealed
Code interpretation $ 50.00
#50 of 2020 2020 TOWN OFFICE HOURS
Recommended resolution, that the Town Board establishes the hours of operation for Town Offices to be open to the public, as presented;
All Town Offices will be closed on all officially designated Town Holidays;
Hours of Operation may be altered or changed at any time at the direction of the Town Supervisor or by resolution of the Town Board due to weather or emergency circumstances.
Assessor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Town Clerk Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Tax Collector Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Supervisor Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Building Dept. Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Code Enforcement Mon-Fri 8am–12 Noon, 1pm-4pm closed Sat, Sun
Planning & Zoning Mon, Tues 9am–12 Noon, 1pm-4pm closed Sat, Sun
Wed. 9am-12 Noon
Thurs, Fri 9am–12 Noon, 1pm-4pm
Recreation & Youth Mon-Fri 9am–12 Noon, 1pm–4pm closed Sat., Sun
Highway Office Mon-Fri 8am–12 Noon, 1pm–3pm closed Sat, Sun
Justice Court Mon-Thurs 9am-4pm closed Fri, Sat, Sun
Transfer Station Tue, Fri, Sat 8am–4pm closed Mon, Wed, Thurs, Sun
REGULAR MEETING
I. Recognition of Service
Justice Albert Babcock – 20 years
Highway Supt. Antonino Spano – 15 years
Councilman Brian Drabkin – 20 years
Councilwoman Cindy Fornino – 5 years
II. Meeting Calendar
Jan. 8 Ulster County Legislature Organizational County Office Bldg., Kingston 6:30pm
Jan. 9 Environmental Conservation Commission Town Hall 6:30pm
Jan. 13 Planning Board Regular Meeting Harold Lipton Community Ctr 7pm
Jan. 27 Historic Preservation Commission Town Hall 2pm
Jan. 15 Youth Commission Harold Lipton Community Ctr 9:30am
TBD Ulster County Legislature County Office Bldg., Kingston 7pm
Jan. 16 ECC 3rd Thursday Nature Series Town Hall 6:30pm
Jan. 16 Zoning Board of Appeals Harold Lipton Community Ctr 7pm
Jan. 20 Town Offices Closed – Martin Luther King Day
Jan. 27 Planning Board Workshop Harold Lipton Community Ctr 6:30pm
Jan. 30 Town Board Audit/Workshop Meeting Town Hall 6pm
Feb. 6 Town Board Regular Meeting Town Hall 6:30pm
III. Supervisor’s Report
• Dec. 2019 – Filed with the Town Clerk
• Abstract 12-2019
General Fund $ _________________
Highway Fund $ _________________
Street Lighting Fund $ _________________
Grant Fund $ _________________
IV. Attorney for the Town Update
V. Supervisor’s Update/Correspondence Report
VI. Dept. Updates/Liaison Reports
VII. Highway Supt. Report
VIII. Chief Constable Report
IX. Board Member Time
X. Public Comment
XI. Discussion
XII. Resolutions
A. Action on Minutes
Recommended resolution; The Town Board accepts the minutes of the Dec. 5, 2019 Regular Meeting,
as presented.
B. Acceptance of a Donation
Recommended resolution; The Town Board authorizes the Town Supervisor to accept cash donations in the amount of $139.00 from various donors at the Holiday Brunch.
C. Recreation Director – Request to Apply for the Stewartsshops Holiday Match Program
Recommended resolution; The Town Board authorizes the Recreation Director to apply for The Holiday Match Program through Stewartsshops.com, provided there is no cost to the Town.
D. Town Supervisor/Town Clerk – Request to Apply for a Local Government Records Management Improvement Fund (LGRMIF) Grant
Recommended resolution; The Town Board authorizes the Town Supervisor and the Town Clerk to apply for a Local Government Records Management Improvement Fund Grant (LGRMIF) to secure funding to enter into a contract with a recognized New York State Industries for the Disabled (NYSID) company, to convert the Code Enforcement and Building Department records from paper records to digital records. The Town is under no obligation to contract with the vendor should the grant be not approved.
E. Providing for the Creation of a Records Management Program in the Town of Rochester
Recommended Resolution; Upon advisement of the Town Clerk, the Town Board adopts policy providing for the creation of a Records Management Program in the Town of Rochester, as presented.
F. Establishing a Records Advisory Committee
Recommended Resolution; the Town Board appoints the Zoning Coordinator, the Planning and Zoning Board Clerk, and the Supervisor’s Confidential Secretary to serve as a records advisory committee to work closely with and provide advice to the Records Management Officer.
G. Carryover of Vacation Credits – Highway Dept.
Recommended Resolution;
Whereas, a collective bargaining agreement (CBA) exists in force between the Town of Rochester and the International Brotherhood of Electrical Workers Local 363; and
Whereas §8.2.4 of said CBA allows for the accumulation of 160 vacation leave credits; and
Whereas, employee vacation credits were allowed to be accumulated in excess of 160 hours due to improper carryover recordkeeping by the highway dept. for a significant period of time; and
Whereas, this error was discovered in November 2019 by the Town Supervisor; and
Whereas it has been determined it would be significantly difficult to reconstruct the vacation leave credits for this large number of years; and
Whereas, it has been calculated the excess vacation credits will total less than 75 hours and have a cumulative value of less than $2,000; and
Whereas, the error is in no way any fault of the highway employees;
Therefore, the Town Board will allow any Highway Dept. employees covered under the CBA who will have in excess of 160 vacation leave credits as of Dec. 31, 2019 to carry over the excess vacation leave credits; and further
Excess vacation leave credits are to be utilized during the calendar year 2020 and will be ineligible for further carryover as per the terms of the negotiated CBA; and further
The Town Supervisor and Highway Supt. will calculate the exact vacation leave credits per highway employee, effective Jan. 1, 2020; and further
The Highway Supervisor will continue to convey a monthly report to the Town Supervisor of all benefit leave credits per highway employee for reconciliation.
H. Setting a Public Hearing, Local Law 1 of 2020, Establishing a Date for the Meetings of the Town of Rochester Board of Assessment Review
Recommended resolution;
Whereas, the Town of Rochester Town Board adopted Local Law 2 of 2019, establishing a date for the meetings of the Town of Rochester Board of Assessment Review other than that provided in subdivision 1 of section 512 of the real property tax law; and
Whereas, the Town of Rochester Town Board desires to amend such date and law and has drafted Local Law 1 of 2020 to amend such law; and
Whereas, the Town of Rochester Town Board sets public hearing of Local Law 1 of 2020 to be held Feb. 6, 2020, at 6:30 PM, Town of Rochester Town Hall, Scenic Drive, Accord, NY, 12404, with the regular monthly Town Board meeting to immediately follow; and
Whereas, the Town Board requests the Town Clerk cause a legal notice of said public hearing to be published according to law.
I. Establishing a Comprehensive Plan and Land Use Code Review Committee
Recommended resolution;
Whereas; the Town of Rochester adopted the Comprehensive Plan for the Town November 2006 with a recommendation to review such in 10 years time; and
Whereas; the Zoning Code, Subdivision Code, and Zoning Map were completely revise based on the Comprehensive Plan in 2009 and underwent major revision in 2014; and
Whereas; a Zoning Review Committee was formed in Jan. 2016, which issued a report to the Town Board in Feb. 2017 recommending amendments to the Zoning Code; and
Whereas; these recommendations were brought to public hearing by the Town Board with no action ever taken; and
Whereas; The Planning Board and Code Enforcement Office have made recommendations to the Town Board with zoning concerns; and
Whereas; the Town has heard from residents of certain concerns regarding land use;
Therefore; the Town Board hereby establishes an ad-hoc Comprehensive Plan and Land Use Code Review Committee consisting of 10 members to be appointed at the February 6, 2020 Town Board meeting, as follows.
1. Town Supervisor
2. One (1) Town Board member to be appointed by majority resolution of the Town Council members. The Supervisor will abstain from voting,
3. One (1) Planning Board member to be appointed by majority resolution of the Planning Board.
4. One (1) ECC member to be appointed by majority resolution of the ECC.
5. Code Enforcement Officer or the Zoning Coordinator
6. One (1) resident appointed by Supervisor Baden
7. One (1) resident to be appointed by Councilwoman Haugen-DePuy
8. One (1) resident to be appointed by Councilwoman Enouen
9. One (1) resident to be appointed by Councilman Hewitt
10. One (1) resident to be appointed by Councilman Paddock
And further
The charge to the committee shall be to
1. Review the Comprehensive Plan and the goals established in the Comprehensive Plan and determine which have been achieved. Make written recommendations to the Town Board with any updates.
2. Review other Town adopted studies and documents and make written recommendations if/how these should be incorporated into land use policies.
3. Review Town of Rochester codes which address land use topics and make written recommendations of changes, amendments, additions, and/or deletions.
4. Review the Town of Rochester zoning map and schedule of uses and make written recommendations of changes, amendments, additions, and/or deletions.
And further
The committee shall meet twice per month with attendance by all members expected and any member who misses more than two consecutive meetings shall be replaced, and further
The Supervisor shall convene the first meeting, at which the members shall elect a chair of the committee to lead the meetings, and further
The Supervisor shall maintain the records and notes of the committee for each meeting, and further
Reports shall be made to the Town Board periodically as topics are completed, and further
There shall be no consultant to this ad-hoc committee, however the Town Board will make the Attorney for the Town available to answer questions. The committee may also seek out advisement of other persons, such as the county planning director or other professionals who may have expertise, provided there is no cost to the Town.
XIII. PROPOSED EXECUTIVE SESSION
Recommended Resolution; The Town Board motions to enter into executive session
1. for the purpose of discussion of matters leading regarding employment matters of particular persons
2. for the purpose of discussion of matters of employment benefits of a particular person
XIV. ADJOURNMENT