Town Board Regular Meeting Agenda – 9-1-2020

Town of Rochester Town Board
Regular Meeting
September 1, 2020 6:30pm
As of 8-30-2020

Livestream Broadcast on YouTube https://www.youtube.com/channel/UCg7ykop50cWmqPFUpgDjRSQ
Listening Dial in Number +1 929 205 6099 Meeting ID: 812 1790 2740 Password: 689128

I. Call to Order – Pledge to the Flag – Roll Call

II. Privilege of the Floor – IT Consultant Report
Jason Fisch, Fisch Solutions

III. Public Comment Report – Town Clerk

IV. Attorney for the Town Report

V. Supervisor’s Report
August 2020 – Filed with the Town Clerk

VI. Announcement of August 2020 Financials
Revenue
General Fund: $
Highway Fund: $
Receipts received from the Town Clerk’s office $
Expenditures
Abstract 8-2020
General Fund $ 58,777.67
Highway Fund $ 33,923.90
Street Lighting Fund $ 393.58
Grant Account $ 247.00
Escrow Account $ 2493.37

VII. Supervisor’s Update/Correspondence Report
• COVID-19 Report
• Census 2020
• Building Conditions Survey RFP
• Confidential Secretary/Bookkeeper to the Supervisor Appointment

VIII. Dept. Updates/Liaison Report

IX. Town Clerk Report

X. Highway Supt. Report

XI. Constabulary Report

XII. Resolutions

A. Action on Minutes
RECOMMENDED RESOLUTION: The Town Board accepts the minutes of the August 6, 2020 Regular Meeting, and the August 27, 2020 Audit/Workshop Meeting.

B. Environmental Conservation Commission Appointment
RECOMMENDED RESOLUTION: The Town Board appoints John Messerschmidt to serve as
Vice-Chair of the Environmental Conservation Commission and requests the Town Clerk notify him of the requirement for the oath of office.

C. Environmental Conservation Commission Appointments
RECOMMENDED RESOLUTION: The Town Board appoints Makala Sherman and Mark Diedrich to membership of the Environmental Conservation Commission for terms to end December 31, 2022 and requests the Town Clerk notify them of the requirement for the oath of office.

D. Historic Preservation Commission Appointment
RECOMMENDED RESOLUTION: The Town Board appoints Joan Ewing to membership of the Historic Preservation Commission for a term to end December 31, 2022 and requests the Town Clerk notify her of the requirement for the oath of office.

E. Zoning Board of Appeals Appointment
RECOMMENDED RESOLUTION: The Town Board appoints William (Bill) Barringer to membership of the Zoning Board of Appeals to fill a vacancy of a term to end December 31, 2021 and requests the Town Clerk notify him of the requirement for the oath of office.

F. 2020 Budget Modifications
RECOMMENDED RESOLUTION: Upon recommendation of the Town Supervisor, the Town Board authorizes modification of the 2020 General Fund and Highway Fund budgets, as presented.

G. Setting Compensation Rate
RECOMMENDED RESOLUTION: Upon recommendation of the Town Supervisor, the Town Board establishes the compensation rate for the position of Confidential Secretary/Bookkeeper (FT) to the Supervisor at $18.00, effective September 20, 2020. The position to be managed by the Town Supervisor as to exact hours and duties assigned.

H. Appointment of HMEO
RECOMMENDED RESOLUTION: Upon recommendation and appointment by the Highway Superintendent, the Town Board approves the employment of________ ¬¬¬¬¬¬¬for the vacant position of HMEO, effective September 13, 2020, to be compensated at the rate of $24.96 per hour, as negotiated under the Collective Bargaining Agreement with IBEW Local 363. The position to be managed by the Highway Superintendent.

I. Appointment of Clerk (PT)
RECOMMENDED RESOLUTION: Upon recommendation by the Code Enforcement Officer, the Town Board approves the employment of________ ¬¬¬¬¬¬¬for the vacant position of Temporary Clerk (PT), effective September 13, 2020. The position to be for a maximum of 15 hours per week and to be compensated at the rate of $14.00 per hour. The position to be managed, and hours and duties established, by the Code Enforcement Officer and the Zoning Coordinator.

J. Authorizing Expenditure
RECOMMENDED RESOLUTION: Upon recommendation of the Historic Preservation Commission, the Town Board authorizes expenditure of up to $1500 to purchase a historic marker plaque for the National Register designated Accord Historic District from Catskill Crossings, Bloomville, NY.

K. Bond Anticipation Note, 2020 Renewal
Recommended resolution:
WHEREAS, Pursuant to a bond resolution dated June 29, 2017, duly adopted by the Town Board of
said Town on said date, authorizing the issuance of $282,000 serial bonds of said Town to pay the cost of the resurfacing of roads in and for said Town, including curbs, gutters, sidewalks, drainage and costs incidental thereto (period of probable usefulness, 15 years, limited to 5 years), which is not an assessable improvement, and delegating to the me, as chief fiscal officer, power to authorize the issuance of and to sell bond anticipation notes, including renewals thereof, in anticipation of the issuance and sale of said bonds, which power is in full force and effect and has not been modified, amended or revoked,, and

WHEREAS, The proposed note is issued for the purpose of renewing, in part, a $180,000 Bond Anticipation Note, 2019 (Renewal), dated September 6, 2019 and maturing September 4, 2020, which is the only bond anticipation notes presently outstanding in anticipation of the sale of said bonds. The balance of said outstanding note in the amount of $70,000 will be paid from available current fund Highway Fund DA9730.600 as appropriated by the 2020 budget, and

WHEREAS, the sums of $32,000 and $70,000 each having heretofore been paid from a source other than the proceeds of bonds or bond anticipation notes on September 6, 2018 and September 6, 2019, which amounts constituted the first two installments of the principal amount of such indebtedness. The total amount of bonds remaining to be issued therefor is $110,000. The date of the first bond anticipation note issued in anticipation of the sale of said bonds was September 6, 2017.

THEREFORE, The Town Board authorizes the Town Supervisor to officially execute a Bond Anticipation Note, 2020 (Renewal), dated September 4, 2020, numbered 3-R, of the denomination of $110,000, bearing interest at the rate of 3.60% per annum, payable at maturity and maturing September 3, 2021 and both principal of and interest on said note shall be payable in lawful money of the United States of America (Federal Funds) at the Office of the Town Clerk, in Accord, New York. Such note is a renewal note.

L. Setting a Public Hearing
Amendment to the Town of Rochester Comprehensive Plan
RECOMMENDED RESOLUTION:
WHEREAS, the Town of Rochester convened the Comprehensive Plan and Land Use Code Review Committee on February 6, 2020, and

WHEREAS, the committee has met and made written recommendation to the Town Board, and

WHEREAS, the Town Board desires to amend the Comprehensive Plan appendices as follows:
1. to include the Open Space Plan (2015) in its entirety
2. to include the Historic Resources Report (2008) in its entirety
3. to include the Natural Heritage Plan (NHP) pages 1 – 33
4. to include the Natural Heritage Plan (NHP) Appendix A: Conservation Open Area & Critical Environmental Areas Maps (pages 62 – 71)
5. to include the Natural Heritage Plan (NHP) Appendix B: Catskill Shawangunk Greenway Corridor (CSGC) Symposium Summary Report (pages 72 -76)
6. to include the Natural Heritage Plan (NHP) table of figures and details on working groups (pages 77 – 82)
and

WHEREAS, the Town Board has circulated notice and the documents of such amendment to the Ulster County Planning Board, The NYS Office of Parks, Recreation, and Historic Preservation, the NYS Department of Agriculture and Markets, the Town of Rochester Planning Board, the Town of Rochester Environmental Conservation Commission, and the Town of Rochester Historic Preservation Commission with request for comment, and

THEREFORE, pursuant to NYS Town Law, Article 16, Section 272-A, the Town Board requests the Town Clerk circulate and post notice of a public hearing to be held Thursday October 1, 2020 at 6:30pm, to be held via videoconference in compliance with the Governor’s Executive Order 202.1 and successors and requests the Town Clerk post and advertise legal notice of such public hearing.

M. Setting a Public Hearing
Designating a Critical Environmental Area – Greater Pacama Vly
RECOMMENDED RESOLUTION:
WHEREAS, the Town of Rochester convened the Comprehensive Plan and Land Use Code Review Committee on February 6, 2020, and

WHEREAS, the committee has met and made written recommendation to the Town Board, and

WHEREAS, the committee has recommended to the Town Board the designation of a Critical Environmental Area known as the Greater Pacama Vly CEA, as recommended in the adopted Town of Rochester Natural Heritage Plan dated April 2, 2018, and

WHEREAS, Local agencies may designate specific geographic areas within their boundaries as “Critical Environmental Areas” (CEAs), and

WHEREAS, to be designated as a CEA, an area must have an exceptional or unique character with respect to one or more of the following:

• a benefit or threat to human health;
• a natural setting (e.g., fish and wildlife habitat, forest and vegetation, open space and areas of important aesthetic or scenic quality);
• agricultural, social, cultural, historic, archaeological, recreational, or educational values; or
• an inherent ecological, geological, or hydrological sensitivity to change that may be adversely affected by any change.

WHEREAS, the Town Board has met and discussed such recommendation and developed the draft resolution and associated map relating to such CEA, and

THEREFORE, pursuant to 6 CRR-NY 617.14 of Codes, Rules and Regulations of the State of New York Title 6. Department of Environmental Conservation, the Town Board requests the Town Clerk circulate and post notice of a public hearing on the designation of the CEA to be held Thursday October 1, 2020 at 6:30pm, immediately following the public hearing for amendment to the Comprehensive Plan to be held via videoconference in compliance with the Governor’s Executive Order 202.1 and successors and requests the Town Clerk post and advertise legal notice of such public hearing.

N. Setting a Public Hearing
Designating a Critical Environmental Area – Catskill Shawangunk Greenway Connection
RECOMMENDED RESOLUTION:
WHEREAS, the Town of Rochester convened the Comprehensive Plan and Land Use Code Review Committee on February 6, 2020, and

WHEREAS, the committee has met and made written recommendation to the Town Board, and

WHEREAS, the committee has recommended to the Town Board the designation of a Critical Environmental Area known as the Catskill Shawangunk Greenway Connection CEA as recommended in the adopted Town of Rochester Natural Heritage Plan dated April 2, 2018, and

WHEREAS, Local agencies may designate specific geographic areas within their boundaries as “Critical Environmental Areas” (CEAs), and

WHEREAS, to be designated as a CEA, an area must have an exceptional or unique character with respect to one or more of the following:

WHEREAS, the Town Board has met and discussed such recommendation and developed the draft resolution and associated map relating to such CEA, and

THEREFORE, pursuant to 6 CRR-NY 617.14 of Codes, Rules and Regulations of the State of New York Title 6. Department of Environmental Conservation, the Town Board requests the Town Clerk circulate and post notice of a public hearing on the designation of the CEA to be held Thursday October 1, 2020 at 6:30pm, immediately following the public hearing for amendment to the Comprehensive Plan and the public hearing for the Greater Pacama Vly CEA to be held via videoconference in compliance with the Governor’s Executive Order 202.1 and successors and requests the Town Clerk post and advertise legal notice of such public hearing.

XIII. Discussion/Board Member Time
• UCRRA and Transfer Station
• Short-Term Transient Rental Zoning Law
• Article 78 ZBA

XIV. Adjournment in memory of
• All suffering worldwide from the COVID-19 virus