TOWN OF ROCHESTER TOWN BOARD AGENDA
AUDIT/WORKSHOP MEETING
Feb. 27, 2020 6:00PM
Town of Rochester Town Hall, Scenic Dr, Accord, NY
As of 2/25/2020
AUDIT MEETING
• Abstract 14-2019
• Abstract 2-2020
WORKSHOP MEETING – Immediately Following Audit Meeting
I. Call to Order – Pledge to the Flag – Roll Call
II. Resolutions
A. 2019 Budget Modifications
Recommended resolution; The Town Board authorizes modification of the 2019 General Fund and Highway Fund budgets, as presented by the Town Supervisor.
B. 2020 Budget Modifications
Recommended resolution; The Town Board authorizes modification of the 2020 General Fund and Highway Fund budgets, as presented by the Town Supervisor.
III. Announcement of Payments
Abstract 14-2019
General Fund $ _________________
Highway Fund $ _________________
Street Lighting Fund $ _________________
Grant Fund $ _________________
Abstract 2-2020
General Fund $ _________________
Highway Fund $ _________________
Street Lighting Fund $ _________________
Grant Fund $ _________________
IV. Justice Court Audit Report – Councilwoman Haugen-DePuy
V. Resolutions
A. Accepting the Justice Court Audit Report
Recommended resolution; The Town Board, pursuant to Section 2019-a of the Uniform Justice Court Act, hereby accepts the report of Councilwomen Haugen-DePuy and Enouen, that all financial records of the Town of Rochester Justice Court were reviewed on February 10, 2020, pursuant to the annual checklist of Appendix 10 of the New York State Office of the State Comptroller Handbook for Town and Village and Court Clerks and found to be in compliance.
B. Authorizing the Supervisor to Send Correspondence
Recommended resolution; the Town Board authorizes the Town Supervisor to send a copy of the audit of the Justice Court records for the fiscal year ending December 31, 2019 to the State of New York Unified Court System
C. Authorizing an Expenditure
Recommended resolution; Pursuant to the Town of Rochester Procurement Policy having submitted written requests for quotes and having received a minimum of 3 written quotes for same, the Town Board authorizes the Supervisor to place an order with TBD for the purchase of wall cubicle dividers for the assessor’s office in the Town Hall.
Quotes (product + delivery charges, self installed)
• Versare
3236 California St NE
Minneapolis MN 55418
• Wayfair
4 Copley Place
7th Floor
Boston, MA 02116
• Skutchi Designs, Inc.
171 Gardner Lacy Road
Unit A
Myrtle Beach, SC 29579
VI. Discussion
1. LGRMIF Grant – Town Clerk Gundberg, Supervisor Baden
2. Infrastructure/Buildings & Grounds – Supervisor Baden, Councilwoman Haugen-DePuy, Highway Supt. Frey
• Town Hall Office Renovation
• Courthouse
• Community Center
• Town Hall
• Culverts and Bridges
3. Policies – Supervisor Baden
• Procurement draft
• Best Value Local Law draft
4. Parks and Recreation – Councilman Paddock
5. Watershed Educational Park – Councilman Hewitt
6. Comprehensive Plan and Land Use Code Review Committee– Supervisor Baden
7. General Code update – Supervisor Baden, Attorney Christiana
8. Alternative Energy Company – American Power and Gas
VII. Executive Session
Recommended motion; The Town Board motions to enter into executive session for the purposes of
1. Discussion of matters leading to the discipline of a particular person
(Invite Town Clerk Gundberg and Attorney for the Town Christiana to attend)
2. Discussion of information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed
(invite Chief Miller and Attorney for the Town Christiana to attend)
3. Discussion of matters regarding the employment history of a particular person
(invite Chief Miller and Attorney for the Town Christiana to attend)
4. Discussion of matters regarding the employment history of a particular person
(invite Attorney for the Town Christiana to attend)
VIII. Adjournment