Town Board Agenda – 7-5-2018

TOWN OF ROCHESTER TOWN BOARD
REGULAR MEETING
July 5, 2018 7:00PM
Town of Rochester Town Hall, 50 Scenic Dr, Accord, NY
As of 7-3-2018

I. CALL TO ORDER – PLEDGE TO THE FLAG – ROLL CALL

II. PUBLIC HEARING – Local Law #4 of 2018 – Amendment to Zoning Map
RESOLUTION
Recommended resolution; to hold the public hearing open, to be continued commencing August 2, 2018 at 7:00PM at 50 Scenic Road, Accord, NY prior to the Town of Rochester Town Board regular monthly meeting.

III. RESOLUTION – ACTION ON MINUTES
Recommended resolution; accepting the minutes of the June 7 meetings as presented, and to table the minutes of the June 28 meeting.
(a) June 7, 2018 Regular Meeting
(b) June 7, 2018 Public Hearing – Comprehensive Plan
(c) June 7, 2018 Public Hearing – Local Law #3
(d) June 28, 2018 Audit/Workshop Meeting

IV. SUPERVISOR’S REPORT

V. ATTORNEY for the TOWN UPDATE

VI. LIAISON REPORTS

VII. TOWN EVENT CALENDAR UPDATES
July 9 Summer Youth Program begins
July 9 Planning Board Harold Lipton Community Ctr 7pm
July 12 Environmental Conservation Commission Town Hall 6pm
July 16 Historic Preservation Commission Town Hall 2pm
July 17 Ulster County Legislature County Office Bldg, Kingston 7pm
July 18 Youth Commission Harold Lipton Community Ctr 9:30am
July 19 Zoning Board of Appeals Harold Lipton Community Ctr 7pm
July 26 Town Board Audit/Workshop Meeting Town Hall 6pm/7pm
July 30 Planning Board (if needed) Harold Lipton Community Ctr 6pm

VIII. SUPERVISOR’S UPDATE

IX. CORRESPONDENCE REPORT

X. PUBLIC COMMENT

XI. RESOLUTIONS
a) Appointment – Historic Preservation Chairperson
Recommended resolution; appointing Elaine LaFlamme to serve as Chairperson of the Historic Preservation Commission for a term to end 12/31/2018.

b) Deputy Highway Superintendent Compliance with Civil Service Law §41
Recommended resolution;
Whereas, under Civil Service Law §41 Deputies of principal executives fall within the exempt class of civil service only when they are authorized by law to act generally for and in place of their principals

Therefore, be it Resolved, the Town Board of the Town of Rochester hereby resolves that a Deputy Highway Superintendent shall act for and in place of the Highway Superintendent placing such Deputy in the Civil Service exempt class.

c) Accepting a Donation
Recommended resolution; to accept a donation of $500.00 from the Rochester Senior Group to be used toward the Town of Rochester Summer Youth Program pursuant to Town Law § 64 (8); and to deposit the donation into General Fund Revenue line AA-4-2089, Youth and Recreation Fees, and to send a letter of thanks for the generous donation.

d) Accepting a Donation
Recommended resolution; to accept a donation of $100.00 from Charles and Pamela Stocking to be used toward the Town of Rochester Summer Youth Program pursuant to Town Law § 64 (8); and to deposit the donation into General Fund Revenue line AA-4-2089, Youth and Recreation Fees, and to send a letter of thanks for the generous donation.

e) Accepting a Donation
Recommended resolution; to accept a donation of $110.00 from Golden Age Senior Citizens of Accord and Kerhonkson to be used toward one week of Town of Rochester Summer Youth Program scholarship for Tesha Williams pursuant to Town Law § 64 (8); and to deposit the donation into General Fund Revenue line AA-4-2089, Youth and Recreation Fees, and to send a letter of thanks for the generous donation.

f) Accepting a Donation
Recommended resolution; to accept a donation from Arlene and Alan Levine of two flower boxes filled with flowers pursuant to Town Law § 64 (8); to be displayed in front of the Harold Lipton Community Center.

g) Scheduling a Special Meeting
Recommended resolution; to schedule a Special Meeting of the Town Board to be held Aug. 9 (or 14), 2018 at the Town of Rochester Town Hall at 5:00PM for the purpose of discussion of updates to the Employee Handbook with Town Labor Consultant Michael Richardson, and directing the Town Clerk to post legal notices as required by law.

h) Authorizing the Supervisor to Request a NYS DOT Speed Study and Maximum Speed Reduction for Cherrytown Road
Recommended resolution; to request the New York State Department of Transportation to conduct a speed study of Cherrytown Road to establish a maximum speed limit of 25MPH., beginning at the intersection of Samsonville Road (Ulster County Route 3) for a distance of 0.4 miles, in the vicinity of the Pine Ridge Dude Ranch, Town of Rochester, Ulster County, New York

WHEREAS, the public health, safety, and welfare would be served with a reduced maximum speed limit in the vicinity of the Pine Ridge Dude Ranch, along Cherrytown Road; and

WHEREAS, the Pine Ridge Dude Ranch is bisected by a Town of Rochester controlled public road, Cherrytown Road, necessitating crossing the roadway regularly by guests at the resort in their enjoyment and participation in ranch activities; and

WHEREAS, the Pine Ridge Dude Ranch is in support of efforts to improve roadway safety near their facility and specifically has requested in writing the establishment of a 25 MPH zone; and

WHEREAS, the Town of Rochester requests the establishment of a Maximum Speed Limit of 25 miles per hour, along Cherrytown Road, beginning at the intersection of Samsonville Road (Ulster County Route 3) for a distance of 0.4 miles, in the vicinity of Pine Ridge Dude Ranch; and therefore,

BE IT RESOLVED, that the Town of Rochester, pursuant to Vehicle and Traffic Law § 1622 hereby requests the New York State Department of Transportation review the request and authorize the Town of Rochester to install a 25 MPH maximum speed limit along Cherrytown Road for a distance of 0.4 miles beginning at the intersection of Samsonville Road, Town of Rochester, Ulster County, New York; and,

BE IT FURTHER RESOLVED, that the Town Board hereby directs the Town Supervisor to take whatever steps that are reasonably necessary to carry out this resolution and directs the Town Clerk to send a certified copy of such resolution to the Ulster County Commissioner of Public Works.

i) Authorizing the Supervisor to Request a NYS DOT Speed Study and Maximum Speed Reduction for Lucas Turnpike
Recommended resolution; to request the New York State Department of Transportation to conduct a speed study of Lucas Turnpike to establish a maximum speed limit of 45MPH, beginning at the intersection of Route 209 for a distance of 0.9 miles ending at Rondout Lane, Town of Rochester, Ulster County, New York

WHEREAS, the public health, safety, and welfare would be served with a reduced maximum speed limit due to the proximity of residential use properties and the Acorn School along this identified section of Lucas Turnpike, and,

WHEREAS, the Town of Rochester is in receipt of resident requests for this speed limit change; and

WHEREAS, a fatality occurred in this area in 2014 when a bicyclist was struck by a motor vehicle; and

WHEREAS, the Town of Rochester requests the establishment of a Maximum Speed Limit of 45MPH, beginning at the intersection of Route 209 for a distance of 0.9 miles ending at Rondout Lane; and

BE IT RESOLVED, that the Town of Rochester, pursuant to Vehicle and Traffic Law § 1622 hereby requests the New York State Department of Transportation review the request and authorize the Town of Rochester to request Ulster County Department of Public Works install a 45 MPH maximum speed limit beginning at the intersection of Route 209 for a distance of 0.9 miles ending at Rondout Lane, Town of Rochester, Ulster County, New York; and,

j) Authorizing the Supervisor to Sign an Inter-Municipal Mutual In-Kind Services Agreement with The County of Ulster [resolution attached]
Recommended resolution, authorizing the Town of Rochester to enter into an Inter-Municipal Mutual In-Kind Services Agreement between the County of Ulster and the Town of Rochester, as presented, and authorizing the Town Supervisor to sign the agreement.

k) Referral of Proposed Establishment of an Open Development Zone, pursuant to NYS Town Law §280-a: SBL68.2-2-12: Cliff Road.
Recommended resolution; authorizing the Town Supervisor to refer, for comment, the proposed establishment of an Open Development Zone: SBL 68.2-2-12, Cliff Road, to the Town of Rochester Planning Board; pursuant to Town Law §280-a, and to the Town of Rochester Highway Superintendent and Accord Fire District Chief for comment on safe access for ingress and egress of emergency vehicles.

l) Highway Superintendent Request for Road Improvement Expenditure
Recommended resolution; approving the expenditure of $28,724.00 from Highway Fund Appropriations – General Repairs line DA- 6-5110.400 and $110,630.00 to be secured by Bond Anticipation Note (BAN) as adopted with resolution #198 of 2018; subject to the Town of Rochester successfully securing said BAN, for pugmill pave, single and double chip seal to improve approximately 5.2 miles of Town of Rochester roadways as follows:
a. Van Demark Lane – 950 feet
b. Hill Top Terrace – 1378 feet
c. Academy Street – 700 feet
d. Old Mine Road- 700 feet
e. Airport Road – 5280 feet
f. Benne Road – 2640 feet
g. Schroon Hill Road – 10560 feet
h. Dug Road
1. DeWitt Road
J. Sundale Road-Total of three roads – 5280 feet
m) Highway Superintendent Request to Enter into a Contract for Road Improvement Expenditure
Recommended resolution; to authorize the Superintendent of Highways to execute a contract, as presented, with Peckham Materials located at 2 Union Street Extension, Athens, NY 12015. The quote includes equipment rentals and is based on the Dutchess and Ulster County bids.

n) Highway Superintendent Request for Stone and Hauling Expenditure
Recommended resolution; approving the expenditure of up to $25,000 out of the Highway Fund Appropriations – General Repairs line DA-6-5110.400 for stone and hauling to improve approximately 5.2 miles of Town of Rochester roadways as follows:
a. Van Demark Lane – 950 feet
b. Hill Top Terrace – 1378 feet
c. Academy Street – 700 feet
d. Old Mine Road- 700 feet
e. Airport Road – 5280 feet
f. Benne Road – 2640 feet
g. Schroon Hill Road – 10560 feet
h. Dug Road
1. DeWitt Road
J. Sundale Road-Total of three roads – 5280 feet

o) Highway Superintendent Request to Enter into a Contract for Stone and Hauling Expenditure
Recommended resolution; to authorize the Superintendent of Highways to execute a contract with Callanan located at 1245 Kings Road, Schenectady, NY 12303 for the purchase of 900 tons of #1A chip and seal stone at a quote of $26.09 per ton. Hauling is included in the quoted price. The quoted price is less than the 2018 Ulster County bid price.

p) Authorizing the Supervisor to Advertise for Mini-Bid on the New York State Office of General Services Vehicle Marketplace
Recommended resolution; authorizing the Town Supervisor to advertise for mini-bid on the New York State Office of General Services Vehicle Marketplace for the following vehicle with a bid due date and time of July 30, 2018 at 5pm
Specifications
3/4 ton Pickup of any make or model
2014 or later model year
Regular Cab
V-8 Engine
4WD only
Gasoline Only
6’ or 8’ bed
Snow Plow Prep Package
Tow Package

q) Establishment of Fee for Registration of Large Scale Solar Energy Production Facilities
Recommended resolution; pursuant to Town of Rochester Zoning Code § 140-37(J)(3), the Town Board hereby establishes such registration fee of Large Scale Solar Energy Production Facilities to be $225 for the three-year period, effective July 6, 2018, and directs the Code Enforcement Office to develop a registration application form.

r) Establishment of Fee for Registration of Wireless Telecommunications Facilities
Amending Resolution #50 of 2015
Recommended resolution; pursuant to Town of Rochester Zoning Code § 140-29(K), the Town Board hereby amends resolution #50 of 2015 and establishes such registration fee of Wireless Telecommunications Facilities to be $225 for the three-year period, effective July 6, 2018, and directs the Code Enforcement Office to develop a registration application form.

XII. DISCUSSION
a) Fuel and Propane Contract Options

b) Town Park Revitalization – CFA Grant Application

c) Local Law #5 of 2018 – Amending Chapter 132

d) Telecom Infrastructure Lease – Cell Towers on Town Property

e) Establishment of a Scholarship Procedure for Youth Program

XIII. BOARD MEMBER TIME

XIV. ADJOURNMENT