Town of Rochester Town Board
Regular Meeting
Dec. 6, 2018 7:00PM
Town of Rochester Town Hall, 50 Scenic Dr, Accord, NY
As of 12-4-2018

I. Call to Order – Pledge to The Flag – Roll Call

II. Resolution – Action on Minutes
Recommended resolution; accepting the minutes of the meetings as presented.
(a) Oct. 30, 2018 Abstract 10-2018 Audit meeting & Workshop meeting
(b) Nov. 1, 2018 Public Hearing, 2019 Town Preliminary Budget
(c) Nov. 1, 2018 Public Hearing, Local Law #8 of 2019, Tax Cap Override
(d) Nov. 1, 2018 Regular meeting
(e) Nov. 13, 2018 Special meeting – Budget Workshop
(f) Nov. 29, 2018 Abstract 11-2018 Audit meeting & Workshop meeting

III. Supervisor’s Report

IV. ATTORNEY for the TOWN UPDATE

V. Liaison Reports

VI. Supervisor’s Update

VII. Correspondence Report

VIII. Town Calendar
Dec. 10 Planning Board Harold Lipton Community Ctr 7pm
Dec. 11 Rondout Valley CSD Capital Project vote District Office 7am-9pm
Dec. 13 Environmental Conservation Commission Town Hall 6:30pm
Dec. 13 Zoning Board of Appeals Harold Lipton Community Ctr 7pm
Dec. 14 Senior Holiday Brunch Harold Lipton Community Ctr 10:30am-Noon
Dec. 14 Tree Lighting/Dedication Friends Museum, Main St. 5pm
Dec. 14 Children’s Holiday Party Harold Lipton Community Ct (after tree lighting)
Dec. 17 Historic Preservation Commission Town Hall 2pm
Dec. 17 Ulster County Industrial Development Agency Public Hearing,
Innes NY LLC Harold Lipton Community Ctr 7pm
Dec. 18 Ulster County Legislature County Office Bldg., Kingston 7pm
Dec. 27 Town Board Audit/Workshop Meeting Town Hall 6pm/7pm

IX. Presentations
a) Dr. Joseph Morgan, Superintendent of Schools, Rondout Valley Central School District (10 minutes)
b) Lynn Archer, Ulster County Legislator, District 21 (10 minutes)

X. Public Comment

XI. Discussion
a) General Code recodification proposal
b) Emergency sand for residents policy
c) Courthouse annex reconstruction quote and

XII. Resolutions

a) Budget Amendments-General Fund
Recommended resolution; The Town Board approves the following General Fund budget amendments, as recommended by the Town Supervisor
TBD

b) Accepting a Donation
Recommended resolution; The Town Board accept a donation of $300 from the Rochester Residents Association and thanks Gary and Donna Palmer for the donation of turkeys for the Thanksgiving Community lunch

c) Renewal of Accord Speedway Racing Permit, amendment to Resolution # 358-2018
Recommended motion; The Town Board of Rochester amends Resolution #358-2018, adopted Nov. 1, 2018, authorizing the racing permit renewal to Accord Speedway, Inc., pursuant to Town of Rochester Code §107-4C and all other conditions as specified in Town of Rochester Code §107, as follows.

Amendment to replace the statement in resolution #358-2018.
“The Town Board further accepts the racing schedule received by the Town Clerk November 2, 2018 as presented for actual racing dates. Dates listed as rain dates may be utilized only to replace a rained out approved event date. In no event shall actual racing dates exceed 40 dates”

All other statements of Resolution #358-2018 remain as adopted on Nov. 1, 2018.

d) Setting a Public Hearing, Local Law _ of 2018, amending Chapter 53, Animals, of the Code of the Town of Rochester.
Recommended resolution; The Town Board sets a date for public hearing of amendment of Chapter 53, Animals, of the Code of the Town of Rochester to be held following the conclusion of the Audit Meeting scheduled December 27, 2018 at 6pm at the Town of Rochester Town Hall, 50 Scenic Road/PO Box 65, Accord, NY. The public hearing will begin no earlier than 7pm. The Town Clerk is directed to post and distribute notice of the public hearing.

e) Authorizing Supervisor to Send a Letter of Support and Request to Ulster County for the Naming of the Alligerville Bridge.
Recommended resolution;
Whereas; Arthur D. Lapp, Sr., age 85, of High Falls, died peacefully at home on Oct. 18, 2018, and

Whereas; Fire service was his passion, giving 65 years of service through teaching courses, being a chief of the Accord Fire District for several years and serving on the Fire Advisory Board and Ulster County Volunteer Fireman’s Association as a director and holding numerous other positions in the Accord Fire District, and

Whereas, Beyond the fire service Arthur’s passions including fishing, trapping and hunting with his children and their spouses. He also had a love of farming having owned cows, pigs, and chickens on his homestead in High Falls, N.Y. One of his specialties was diving for water or “water witching” to locate water for wells. He used cherry branches to locate the water. He was an awesome neighbor and mentor to the younger generation, and

Whereas, Arthur D. Lapp Sr. is survived by his wife, Peggy, of 59 years of marriage and three children: Rose Ann (Eddie) Roberts of High Falls, N.Y.; Arthur (Cindy) Lapp, of Hurley, N.Y.; and Frank (Tammy) Lapp of Crossville, Tenn. He is also survived by his siblings, Charles B. Lapp (Carol) of North Carolina; Marian Thies of Virginia; Ronald Lapp (Lorraine) of High Falls, N.Y.; and Harriet McKay of Florida, and

Whereas; The Town of Rochester Town Board desires to honor Mr. Lapp for his years of service to the community and Ulster County, and

Whereas; The Town of Rochester Town Board believes it fitting to honor Mr. Lapp with the naming of the Alligerville Bridge, located on County Route 6 in the historic hamlet of Alligerville, Town of Rochester, next to the Alligerville Firehouse, Accord Fire District, and

Whereas, The Alligerville Bridge is an Ulster County maintained bridge, and

Therefore; Requests the Town Supervisor and Town Clerk send a certified copy of this resolution to Ulster County Executive, Michael Hein, Ulster County Planning Director, Dennis Doyle, Ulster County Department of Public Works Commissioner, Thomas Jackson, Ulster County Legislature Chairman, Kenneth Ronk, and District 21 Ulster County Legislator Lynn Archer, and

f) Authorizing the Supervisor to Send a Press Release Calling for Resident Applications to Fill Boards and Commissions Vacancies.
Recommended Resolution; The Town Board authorizes the Town Supervisor to send a press release calling for resident applications to fill vacancies on various Boards and Commissions for the Town of Rochester.

g) Assessor Appointment and Contract
Recommended resolution; The Town Board approves the re-appointment of Michael Dunham to the position of Sole Assessor for the Town of Rochester for the period of October 1, 2019 – September 30, 2025 and authorizes the Supervisor to sign a letter of agreement, as presented, as amended.

h) 2019 Transfer Station Fees
Recommended resolution; The Town Board of the Town of Rochester establishes 2019 Transfer Station Fees as follows, effective Jan. 1, 2019
Permit Fee
Resident $35 (w/ proof of residency)
Senior 65+ $20
First Responder volunteer $20 (w/ proof of membership)
(KAFAS, Kerhonkson Fire, and Accord Fire)

Household Waste (MSW, Municipal solid waste)
Large bag 30 gallon or greater $4.00 per bag
Small bag less than 30 gallon $2.00 per bag

Residential Bulk Construction and Debris or Household Waste*
$0.12 per lb./ $240 per ton
as weighed by the Transfer Station scale
*Commercial C&D is no longer able to be accepted at the Town of Rochester Transfer Station, due to changes in UCRRA policy and NYSDEC regulations.
Commercial C&D may be disposed of at the Ulster County Resource Recovery Agency facilities in the Town of Ulster or New Paltz.

i) Authorizing the Highway Superintendent to Order a 2019 International Truck with Sander Body and Plow
Recommended resolution;
The Town Board authorizes the Town of Rochester Highway Superintendent to execute a contract with Ben Funk Incorporated, located at 3609 Route 9, Hudson, NY 12534, for the expenditure of $110,909.00 for one 2019 International HV507 SFA 4X2. Ben Funk Inc, currently holds the Onondaga Bid.

The Town Board further authorizes the Town of Rochester Highway Superintendent to appropriate $99,285.00 for accessories (i.e. plow, sander, dump body, etc.) for the 2019 International HV507 SFA 4X2. The accessories are to be purchased through Zwack Incorporated, located at Route 22, Stephentown, NY 12168. Zwack Inc., also holds the Onondaga Bid.

The total for a fully equipped 2019 International HV507 SFA 4X2 is $210,194.00 to be expended from the 2019 Highway Fund budgeted appropriations,
DA5130.211, Machinery, Equipment, Truck w/ Plow and Sander upon delivery of the vehicle. The Town Board will cause a budget modification to be executed for the remaining $194 prior to expenditure.

j) Request for Quotes – Information Technology (IT) Consultant
Recommended resolution; The Town Board authorizes the Town Supervisor and the Town Clerk to circulate a Request for Quotes for the acquisition of a professional services consultant, firm, or company to serve as the Town of Rochester IT Consultant. Such quote is to be received by end of business day January 8, 2019 in electronic format. The specifications are as presented. The quotes are for informational purposes and are in no way binding on the Town of Rochester.

k) Request for Quotes – Records Management Consultant for Local Government Records Management Improvement Fund (LGRMIF) Grant
Recommended resolution, The Town Board authorizes the Town Supervisor and the Town Clerk to circulate a Request for Quotes for the acquisition of a professional services consultant, firm, or company to perform services for the Town to conduct a files management project for the Building Dept., Code Enforcement Office, Planning Board, and Zoning Board of Appeals records to be received by end of business day January 8, 2019. Such quote is to be received by end of business day January 8, 2019 in electronic format. The specifications are as presented. This is in conjunction with the Town of Rochester applying for a Local Government Records Management Improvement Fund (LGRMIF) Grant. The quotes are for informational purposes and are in no way binding on the Town of Rochester.

l) Borrego Solar – Decommissioning Bond
Recommended resolution; The Town Board, upon advice of the Attorney for the Town, accepts the full and just sum of Two Hundred Sixty-Two Thousand Three Hundred Eighty Two & 00 / 100 DOLLARS ($262,382.00), as estimated by Borrego Solar Systems Inc. for the decommissioning of the Off Airport Road Solar Project.

m) Borrego Solar – Landscaping Bond
Recommended resolution; The Town Board, upon advice of the Attorney for the Town, accepts the sum of Thirty-Three Thousand Eight Hundred Thirty One & 25/100 Dollars ($ 33,831.25) as estimated by Borrego Solar Systems Inc. for the landscaping of the Off Airport Road Solar Project. The condition of this obligation is such that the Principal shall maintain landscaping and remedy said Work free from defects in materials and workmanship for a period of one full year following planting (“Maintenance Period”), then this obligation shall be void; otherwise it shall remain in full force and effect.

XIII. BOARD MEMBER TIME

XIV. PROPOSED EXECUTIVE SESSION
Recommended Resolution; The Town Board motions to enter into executive session with the attorney for the Town to discuss the actions of a particular town employee.

XV. ADJOURNMENT