Town Board Agenda – 10-4-2018

Town of Rochester Town Board
Regular Meeting
Oct. 4, 2018 7:00PM
Town of Rochester Town Hall, 50 Scenic Dr, Accord, NY
As of 10-03-2018

I. Call to Order – Pledge to The Flag – Roll Call

II. Public Hearing – Local Law #6 of 2018 – Amending Chapter 128 -17, Taxation – Disability Exemption Levels as authorized by Real Property Tax Law 459-C

III. Public Hearing – Local Law #7 of 2018 – Amending Chapter 128 – 9, Taxation – Senior Citizen Exemption Laws as authorized by Real Property Tax Law 467

IV. Public Hearing – Economic Enterprise Overlay District Review
Aquarius Star Corporation c/o Joe Esposito – owner, Alex Banner – applicant
2919 & 2921 Lucas Tpke, SBL 77.1-2-42.120 & 77.1-2-42-130
AR-3 & AP Overlay Zoning Districts
Ulster County Agricultural District #3, Partially in 100 Year Flood Zone 36111C0590E

V. SEQRA Part II Review, Local Law #6 of 2018
Recommended resolution, The Town Board, having reviewed Local Law #6 of 2018; amending Chapter 128 -17, Taxation – Disability Exemption Levels as authorized by Real Property Tax Law 459-C; and having reviewed Part I and completing Part II of the Environment Impact Statement find the local law will result in no significant adverse impacts on the environment, and therefore, an environmental impact statement need not be prepared. Accordingly, a negative declaration is issued.

VI. SEQRA Part II Review, Local Law #7 of 2018
Recommended resolution, The Town Board, having reviewed Local Law #7 of 2018; amending Chapter 128 – 9, Taxation – Senior Citizen Exemption Laws as authorized by Real Property Tax Law 467; and having reviewed Part I and completing Part II of the Environment Impact Statement find the local law will result in no significant adverse impacts on the environment, and therefore, an environmental impact statement need not be prepared. Accordingly, a negative declaration is issued.

VII. Adoption of Local Law #6 of 2018
Recommended resolution; The Town Board adopts Local Law #6 of 2018; amending Chapter 128 -17, Taxation – Disability Exemption Levels as authorized by Real Property Tax Law 459-C

VIII. Adoption of Local Law #7 of 2018
Recommended resolution; The Town Board adopts Local Law #7 of 2018; amending Chapter 128 – 9, Taxation – Senior Citizen Exemption Laws as authorized by Real Property Tax Law 467

IX. Inclusion of Parcels in EEO District
Recommended resolution; TBD if UCPB Referral received

X. Resolution – Action on Minutes
Recommended resolution; accepting the minutes of the meetings as presented.
(a) Aug. 30, 2018 Audit/Workshop meeting
(b) Sept. 6, 2018 Public Hearing, Local Law #5
(c) Sept. 6, 2018 Regular meeting
(d) Sept. 24, 2108 Special meeting
(e) Sept. 27, 2018 Public Hearing, EEO Zoning District parcel inclusion
(f) Sept. 27, 2018 Audit/Workshop meeting

XI. Supervisor’s Report

XII. ATTORNEY for the TOWN UPDATE

XIII. Liaison Reports

XIV. Supervisor’s Update

XV. Correspondence Report

XVI. Town Calendar
Oct. 8 Planning Board Harold Lipton Community Ctr 7pm
Oct. 11 Environmental Conservation Commission Town Hall 6pm
Oct. 11 Town Board, Budget Town Hall 6:30pm
Oct. 15 Historic Preservation Commission Town Hall 2pm
Oct. 16 Ulster County Legislature County Office Bldg., Kingston 7pm
Oct. 18 Town Board, Budget Town Hall 6:30pm
Oct. 18 Zoning Board of Appeals Harold Lipton Community Ctr 7pm
Oct. 25 Town Board Audit/Workshop Meeting Town Hall 6pm/7pm

XVII. Public Comment

XVIII. Preliminary Budget Presentation

XIX. Discussion
a) Constable Program & Duties
b) Transfer Station Commercial and Non-Resident Permits
c) Check Handling Policy and Procedure

XX. RESOLUTIONS
a) Termination of Commercial and Non-Resident Transfer Station Permits
Recommended resolution; Terminating the sale of any new or renewal commercial or non-resident transfer station permit effective Oct. 5, 2018. Existing 2018 permits shall be allowed to complete the 1-year period of validity, but shall not be renewed upon expiration.

b) Adoption of Town of Rochester “Employee Pactices Manual”
Recommended resolution; The Town Board adopts the “Employment Practices Manual”, as prepared by Michael Richardson, labor consultant, and the Town Board, and authorizes the Supervisor to conduct a town employee meeting with Mr. Richardson to present the manual.

c) Adoption of Town of Rochester “Compensation and Benefits Manual”
Recommended resolution; The Town Board adopts the “Compensation and Benefits Manual”, as prepared by Michael Richardson, labor consultant, and the Town Board, and authorizes the Supervisor to conduct a town employee meeting with Mr. Richardson to present the manual.

d) Accepting a Donation
Recommended resolution; The Town Board accept donation of $61.00 collected from various people by the Recreation Department during the Rondout Valley Lions Club Fall Festival

e) Authorizing the Supervisor to accept a Quote to Purchase 4 Tires for Transfer Station Backhoe
Quotes:
1) Van Kleeck’s Tire, Inc.
Rear Tire: 2@ 16.9-28 Galaxy E-Z Rider R4 10 Ply $550 per tire
Front Tire: 2@ 14-17 5G Galaxy XD 2010 $305 per tire
Total Quote: $1710

2) Pine Plains Tractor & Equipment, Inc.
Rear Tire: 2@ 16.9-28 $1506.25 for 2 tires
Front Tire: 2@ 14-17 $981.25 for 2 tires
Total Quote: $2487.50

Recommended resolution; Accepting the quote from Van Kleeck’s Tire, Inc. for the purchase of 4 tires in the amount of $1710 and authorizing the Transfer Station Supervisor to order same

e) Accepting the Profit & Loss Statement as Presented by KAFAS
Recommended resolution; The Town Board accepts the Profit & Loss Statement presented by the Kerhonkson Accord First Aid Squad in accordance with the shared services contract in effect between the Town of Rochester and KAFAS.

f) Authorizing the Supervisor to enter into a Contract with the Ulster County Youth Bureau
Recommended resolution; The Town Board authorizes the Town Supervisor to enter into a contract on behalf of the Town with the Ulster County Youth Bureau to secure funding provided by the New York State Office of Children and Family Services for out-of-school summer recreational programs operated by the Town.

g) Authorizing the Supervisor to Sign Draft Renewal and Modification of NYS DEC Mined Land Reclamation Permit
Recommended motion; The Town Board authorizes the Town Supervisor to sign the draft renewal and modification of NYSDEC Mined Land Reclamation Permit
#3-5144-00126/00001 to install solar panel array.

h) Amendment to Resolution #242- 2018:
Amendment of 2018 General Fund Budget- Budget Modification:
Recommended resolution; Amending Resolution #242 of 2018 as presented;
Amendment to the adopted 2018 General Fund budget, debiting appropriation account A73104.4 A7310.4, Youth Programs CE, in the amount of $500.00 $800.00 to new total $30,165.00 $29,865.00 and crediting appropriation account A7620.4, Adult Rec CE in the amount of $500.00 $800.00 to new total $5610.00

i) Budget Amendments-General Fund
Recommended resolution; The Town Board approves the following General Fund budget amendments, as recommended by the Town Supervisor

A9060.8 Medical Insurance -$20,000 New Budgeted $207,089
A1420.4 Attorney CE +$16,000 New Budgeted $46,000
A1440.4 Engineer CE +$4,000 New Budgeted $4,000

j) Budget Amendments-Highway Fund
Recommended resolution; The Town Board approves the following Highway Fund budget amendments, as recommended by the Town Supervisor

DA5130.2. Machinery EQ -$2,000 New Budgeted $23,000
DA1910.4 Unallocated Insurance CE +$1,500 New Budgeted $21,200
DA5120.4 Bridges CE +$500 New Budgeted $500

k) Budget Amendments-Highway Fund
Recommended resolution; The Town Board approves the following Highway Fund budget amendments, as recommended by the Town Supervisor

DA9730.6 Debt Service-BAN Principal
$32,000 to be paid from Highway Unallocated Fund Balance

l) Setting a Special Meeting
Recommended resolution; the Supervisor hereby calls a special meeting of the Town Board to be held ________ November __, 2018 at 6:30pm at Town Hall, 50 Scenic Road, Accord, NY for the purpose of adopting a final Town budget for fiscal year 2019 and directs the Town Clerk to post and circulate notice of such.

m) Setting Public Hearing, Local Law #8 of 2018 – Override of the tax levy limit for fiscal year 2019 Town of Rochester budget pursuant to General Municipal Law §3-c
Recommended resolution; Upon recommendation of the Supervisor, pursuant to Municipal Home Rule, the Town Board hereby sets a date for the public hearing of Local Law #8 of 2018 – Override of the tax levy limit for fiscal year 2019 Town of Rochester budget pursuant to General Municipal Law §3-c, to be held _________ November ___, 2018 at 6:30pm at Town of Rochester Town Hall, 50 Scenic Road, Accord, NY and directs the Town Clerk to post and circulate legal notice. A copy of such Local Law shall be made available in the Town Clerk office, Assessor office, and posted on the Town website.

n) Setting Public Hearing, 2019 Fiscal Year Town of Rochester Final Budget
Recommended resolution; Upon recommendation of the Supervisor, the Town Board hereby sets a date for the public hearing of the 2019 fiscal year Town of Rochester Budget, to be held _________ November ___, 2018 at 6:30pm at Town of Rochester Town Hall, 50 Scenic Road, Accord, NY and directs the Town Clerk to post and circulate legal notice.

XXI. BOARD MEMBER TIME

XXII. ADJOURNMENT